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Published 6 Aug 2026, 12:41 BST

Official UK procurement notice

Occupational Health and Pre-Employment Medical Services

Official notice

Authority: FAIRFAX MULTI ACADEMY TRUST (Public body)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£36,000≈ £36k / year · £36,000 inc. VAT
Submissions closed 28 Aug 2026
Contract term 1 yrends 30 Sept 2027 · up to 30 Sept 2028 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

Fairfax Multi Academy Trust is seeking quotations from suitably qualified providers for the provision of Occupational Health and Pre-Employment Medical Services.

The Trust wishes to appoint a single provider capable of delivering both services through a single contractual arrangement and, where possible, a single integrated platform.

The Services include, but are not limited to:

  • Occupational Health management referrals.
  • Long-term sickness absence assessments.
  • Frequent absence reviews.
  • Return-to-work assessments.
  • Fitness-for-work assessments.
  • Stress and wellbeing assessments.
  • Disability and Equality Act related assessments.
  • Workplace adjustment assessments and recommendations.
  • Pre-employment health questionnaires.
  • Pre-employment medical screening and assessments.
  • Occupational Health clearance recommendations.
  • Reporting and management information.
  • Account management and support.

The Provider shall deliver a secure online solution that supports referral management, case tracking, reporting, management information and pre-employment medical screening.

Estimated annual volumes include approximately 50 Occupational Health referrals and 60 pre-employment health questionnaires per annum.

Suppliers must be capable of providing both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement.

Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.

CPV: Company health services · Medical practice and related services · Services provided by medical personnel

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEVCSEPublished value£36,000
Contract period: 1 Oct 2026 – 30 Sept 2027 (1 yr) · up to 30 Sept 2028 with extensionsValue: £36,000 exc. VAT · £36,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The Contract will be awarded for an initial term of 12 months. The Trust reserves the right, at its sole discretion, to extend the Contract by up to two further periods of 12 months, subject to satisfactory performance, continued business need and funding availability. Any extension will be confirmed in writing by the Trust prior to the expiry of the Contract Term.
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Suppliers must be able to provide both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement.

    Suppliers must hold appropriate Professional Indemnity Insurance and Public Liability Insurance.

    Suppliers must comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

    Suppliers must provide a secure online system capable of supporting Occupational Health referrals, pre-employment medical screening, case management and reporting.

    Suppliers must be able to provide a minimum of two client references for similar services.

    All clinical assessments must be undertaken by appropriately qualified Occupational Health professionals.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: Quality submissions will be evaluated against the following criteria: Q1 - Addressing the Trust's Requirements - 20% Q2 - Clinical Quality and Reporting - 15% Q3 - System Functionality and User Experience - 15% Q4 - Service Delivery and Capacity - 5% Q5 - Mobilisation and Implementation - 2% Q6 - Relevant Experience and References - 2% Q7 - Added Value - 1% Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.
  • Price: Price will be evaluated using a proportional scoring methodology. The lowest priced compliant quotation will receive the maximum available score. All other quotations will receive a proportionate score using the following formula: (Lowest Price ÷ Supplier Price) × Maximum Available Price Score
Conditions of participation1
  • Condition of participation

    Suppliers must be able to provide both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement.

    Suppliers must hold appropriate Professional Indemnity Insurance and Public Liability Insurance.

    Suppliers must comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

    Suppliers must provide a secure online system capable of supporting Occupational Health referrals, pre-employment medical screening, case management and reporting.

    Suppliers must be able to provide a minimum of two client references for similar services.

    All clinical assessments must be undertaken by appropriately qualified Occupational Health professionals.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Aug 2026, 12:41 BST
Last source update
6 Aug 2026, 12:41 BST
Authority reference
FMAT/OH/2026/01
FTS notice number
2026/S 000-074690
Latest notice
Tender notice (UK4)
Classification (CPV)
Company health servicesMedical practice and related servicesServices provided by medical personnel
Delivery area
West Midlands (UKG3)
Official registry OCID
ocds-h6vhtk-06dd9b Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
28 Aug 2026, 23:59 BST
Clarification deadline
20 Aug 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.fmat.co.uk ↗

Tenders must be submitted electronically by email to [email protected].

Suppliers must submit:

  • Completed Schedule 1 - Pricing Schedule
  • Completed Schedule 2 - Supplier Response Template
  • Confirmation of compliance with the Mandatory Requirements
  • Any supporting documentation referenced within the submission

Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.

Timeline

6 Aug 2026 → 1 Oct 2026 · 4 dates
  1. Tender notice published78 days ago
    6 Aug 2026, 12:41 BST
  2. Clarification questions by64 days ago
    20 Aug 2026, 17:00 BST
  3. Submission deadline55 days ago
    28 Aug 2026, 23:59 BST
  4. Contract starts22 days ago
    1 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    6 Aug 2026, 12:41 BST
    UK4

Contracting authority & participating public bodies

FAIRFAX MULTI ACADEMY TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 07661164 · GB-PPON: PVNP-5496-VCCV Fairfax Multi Academy Trust, Sutton Coldfield, West Midlands, B75 7JTContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender