Official UK procurement notice
Occupational Health and Pre-Employment Medical Services
Authority: FAIRFAX MULTI ACADEMY TRUST (Public body)
What is being bought
Published requirement descriptionFairfax Multi Academy Trust is seeking quotations from suitably qualified providers for the provision of Occupational Health and Pre-Employment Medical Services.
The Trust wishes to appoint a single provider capable of delivering both services through a single contractual arrangement and, where possible, a single integrated platform.
The Services include, but are not limited to:
- Occupational Health management referrals.
- Long-term sickness absence assessments.
- Frequent absence reviews.
- Return-to-work assessments.
- Fitness-for-work assessments.
- Stress and wellbeing assessments.
- Disability and Equality Act related assessments.
- Workplace adjustment assessments and recommendations.
- Pre-employment health questionnaires.
- Pre-employment medical screening and assessments.
- Occupational Health clearance recommendations.
- Reporting and management information.
- Account management and support.
The Provider shall deliver a secure online solution that supports referral management, case tracking, reporting, management information and pre-employment medical screening.
Estimated annual volumes include approximately 50 Occupational Health referrals and 60 pre-employment health questionnaires per annum.
Suppliers must be capable of providing both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement.
Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.
CPV: Company health services · Medical practice and related services · Services provided by medical personnel
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£36,000
- Condition of participation
Suppliers must be able to provide both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement.
Suppliers must hold appropriate Professional Indemnity Insurance and Public Liability Insurance.
Suppliers must comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Suppliers must provide a secure online system capable of supporting Occupational Health referrals, pre-employment medical screening, case management and reporting.
Suppliers must be able to provide a minimum of two client references for similar services.
All clinical assessments must be undertaken by appropriately qualified Occupational Health professionals.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality submissions will be evaluated against the following criteria: Q1 - Addressing the Trust's Requirements - 20% Q2 - Clinical Quality and Reporting - 15% Q3 - System Functionality and User Experience - 15% Q4 - Service Delivery and Capacity - 5% Q5 - Mobilisation and Implementation - 2% Q6 - Relevant Experience and References - 2% Q7 - Added Value - 1% Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.
- Price: Price will be evaluated using a proportional scoring methodology. The lowest priced compliant quotation will receive the maximum available score. All other quotations will receive a proportionate score using the following formula: (Lowest Price ÷ Supplier Price) × Maximum Available Price Score
- Condition of participation
Suppliers must be able to provide both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement.
Suppliers must hold appropriate Professional Indemnity Insurance and Public Liability Insurance.
Suppliers must comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Suppliers must provide a secure online system capable of supporting Occupational Health referrals, pre-employment medical screening, case management and reporting.
Suppliers must be able to provide a minimum of two client references for similar services.
All clinical assessments must be undertaken by appropriately qualified Occupational Health professionals.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Aug 2026, 12:41 BST
- Last source update
- 6 Aug 2026, 12:41 BST
- Authority reference
FMAT/OH/2026/01- FTS notice number
2026/S 000-074690- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06dd9bFind a Tender
How it was run
Official notice- Submission deadline
- 28 Aug 2026, 23:59 BST
- Clarification deadline
- 20 Aug 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tenders must be submitted electronically by email to [email protected].
Suppliers must submit:
- Completed Schedule 1 - Pricing Schedule
- Completed Schedule 2 - Supplier Response Template
- Confirmation of compliance with the Mandatory Requirements
- Any supporting documentation referenced within the submission
Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.
Timeline
6 Aug 2026 → 1 Oct 2026 · 4 dates- Tender notice published78 days ago6 Aug 2026, 12:41 BST
- Clarification questions by64 days ago20 Aug 2026, 17:00 BST
- Submission deadline55 days ago28 Aug 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published6 Aug 2026, 12:41 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender