Official UK procurement notice
Oak Tree Housing Association Ltd Reactive Maintenance Contract 2021-2024
Authority: Oak Tree Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionMulti-trade reactive maintenance contract.
CPV: Glazing work · Joinery work · Plastering work · Plumbing and drain-laying work · Plumbing and sanitary works · Repair and maintenance services · Repair and maintenance services of electrical building installations · Roof repair and maintenance work · Water heaters and heating for buildings; plumbing equipment
The lotProcurement structure
single lot · value publishedLot #1The contract is for a Reactive Repairs service to properties owned / managed by Oak…AwardedRenewalPublished value£3,195,000
The contract is for a Reactive Repairs service to properties owned / managed by Oak Tree Housing Association Ltd (OTHA). The service is to be provided on a full 365 days per year and 24/7 emergency repair cover and out of hours reactive repairs to properties and common areas at various sites within OTHA’s geographic area.
The Contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of OTHA, for an extension of two further periods of one year each, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.
OTHA currently owns and manages approximately 1800 domestic properties in various locations in Inverclyde. These numbers will increase in line with OTHA's development programme during the life of the contract.
The services required by this contract, can include but are not restricted to the general reactive maintenance to all of OTHA’s properties. Repairs are both internal and communal. It is intended that all general building trades reactive repair work will be placed with the successful contractor during the period of the contract. Void re-let works, planned maintenance works and DDA adaptions are excluded from the scope of the service provision. In addition the following works are not included in the scope of the contract and will be carried out by specialist contractors:
Lifts
Fire detection and prevention systems
Door entry systems
Gas heating maintenance and repair
The successful contractor will be expected to work with and support these specialist contractors when necessary.
The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Selection criteria as stated in the procurement documents.
- Economic & financial standing
The buyer reserves the right to carry out a financial check on those bidders that are selected to submit an ITT for this opportunity. Bidders may be asked to provide annual accounts for the previous three financial years in support of this requirement.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 May 2021, 09:54 BST
- Last source update
- 11 Nov 2021, 09:15 GMT
- FTS notice number
2021/S 000-028200- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b619Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to the procurement documents for all relevant information on contract performance conditions.
Publisher note: (SC Ref:673406)
How it was run
Official notice- Submission deadline
- 28 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
28 Jun 2021 → 11 Nov 2021 · 4 dates- Submission deadline28 Jun 2021, 12:00 BST
- Invitations to tender expected12 Jul 2021, 00:00 BST
- Bids must remain valid until8 Nov 2021, 23:59 GMT
- Notice published11 Nov 2021, 09:15 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Nov 2021, 09:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The McDougall Group LtdSME | £3,132,220 † | — | Awarded |
Contracts
Contract 028200-2021-1 · The McDougall Group LtdSME
- Signed
- 1 Nov 2021
- Value
- £3,132,220
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 4 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- Brown + WallaceProcess contact point
Bidders & participating suppliers
1 commercial party on the notice- The McDougall Group LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria