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Find a TenderAwardedContract details notice
Published 15 Aug 2025, 14:00 BST

Official UK procurement notice

NYC Provision of Replacement Windows and Doors

Official notice

Authority: The North Yorkshire Council (Local council)

WorksOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: Yorkshire & Humber (UKE2)
Published estimate£7,840,000≈ £3.9m / year · £9,800,000 inc. VAT4.2% above published estimate
Submissions closed 19 Sept 2025awarded 1 Dec 2025
Awarded to Kingfisher UPVC Windows & Doors Ltd
Contract term 2 yrsends 31 Oct 2027 · up to 1 Nov 2027 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

The Authority requires a Contractor to carry out full window and door replacement/s to its social housing property base, (Composite External Door installations / Full Window UPVC Replacements, supply and fit/and or supply only) Including domestic residential and independent living schemes (flats, communal areas). The service will initially cover the areas of Selby and Richmondshire with the option to extend to Harrogate during the term of the contract and other Localities and service requirements as dictated.

  • The authority expects to re-tender this requirement around 2 May 2029, 00:59 BST.
  • No preliminary market engagement: The Authority initially ran a Further Competition via the LHC Procurement Group Limited Frameworks (Windows & Doors – PVC-U & Timber WD2): in June 2025. This was a failed procurement. Due to the imminent time constraints and necessity to procure this tender to ensure continuation of service, preliminary market engagement has not been undertaken.

CPV: Installation of doors · Installation of doors and windows and related components · Installation of windows

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£7,840,000
Contract period: 1 Nov 2025 – 31 Oct 2027 (2 yrs) · up to 1 Nov 2027 with extensionsValue: £7,840,000 exc. VAT · £9,800,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligible
Extensions: Initial Term: 01/11/2025 – 31/10/2027 Option to Extend 1: 01/11/2027 – 31/10/2028 Option to Extend 2: 01/11/2028 – 31/10/2029
45421100 Installation of doors and windows and related components45421131 Installation of doors45421132 Installation of windows
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    All information relating to Selection Criteria can be found in, PA23 Volume 3 Procurement Specific Questionnaire V0.01

  • Technical & professional ability

    All information relating to Selection Criteria can be found in, PA23 Volume 3 Procurement Specific Questionnaire V0.01

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation2
  • Economic & financial standing

    All information relating to Selection Criteria can be found in, PA23 Volume 3 Procurement Specific Questionnaire V0.01

  • Technical & professional ability

    All information relating to Selection Criteria can be found in, PA23 Volume 3 Procurement Specific Questionnaire V0.01

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 May 2029
First published
15 Aug 2025, 14:00 BST
Last source update
9 Mar 2026, 09:47 GMT
Award evaluation window
Submission end – 24 Oct 2025
Authority reference
019-NYC-CD
FTS notice number
2025/S 000-049150
Latest notice
Contract details notice (UK7)
Classification (CPV)
Installation of doorsInstallation of doors and windows and related componentsInstallation of windows
Delivery area
Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-0588f4 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
19 Sept 2025, 12:00 BST
Clarification deadline
12 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

15 Aug 2025 → 9 Mar 2026 · 8 dates
  1. Tender notice published
    15 Aug 2025, 14:00 BST
  2. Clarification questions by
    12 Sept 2025, 12:00 BST
  3. Submission deadline396 days ago
    19 Sept 2025, 12:00 BST
  4. Award decision expected by361 days ago
    24 Oct 2025, 00:59 BST
  5. Contract starts353 days ago
    1 Nov 2025
  6. Assessment summaries sent323 days ago
    1 Dec 2025
  7. Standstill ends312 days ago
    11 Dec 2025, 23:59 GMT
  8. Latest notice published225 days ago
    9 Mar 2026, 09:47 GMT

Notice history

5 events · 3 releases on Find a Tender · since 15 Aug 2025
  1. Tender notice published
    15 Aug 2025, 14:00 BST
    UK4
  2. Contract award notice published
    1 Dec 2025, 14:16 GMT
    UK6
  3. Status changed to complete
    1 Dec 2025, 14:16 GMT
  4. Contract signature expected
    15 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    9 Mar 2026, 09:47 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £8,166,6671 award exc. VAT
Bids received 137 from SMEs
Named bidders 13published on the award notice
Contracts signed 1latest 20 Feb 2026
Awarded toValueDateStatus
Kingfisher UPVC Windows & Doors LtdSME5 Jan 2026 – 4 Jan 2028 · up to 4 Jan 2030Extensions: Initial Term: 05/01/2026 - 04/01/2028 Option to Extend 1: 05/01/2028 - 04/01/2029 Option to Extend 2: 05/01/2029 - 04/01/2030£8,166,6671 Dec 2025Awarded

Contracts

  • Contract 1 · Kingfisher UPVC Windows & Doors LtdSME

    Signed
    20 Feb 2026
    Value
    £8,166,667
    Period
    1 Mar 2026 – 29 Feb 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    Initial Term: 01/03/2026 - 29/02/2028 Option to Extend 1: 01/03/2028 - 28/02/2029 Option to Extend 2: 01/03/2029 - 28/02/2030
    3 agreed KPIs: 93 Reporting · 95 Defects Completed on Time · 96 Number of Complaints Upheld
    • 93 Reporting, KPI: In the agreed format outlined at inception, reports to be received no later than the 26th of the month post Month / Quarter end date.
    • 95 Defects Completed on Time, KPI: Percentage of reported defects resolved within the agreed SLA (7 working days). Target: 98% or more resolved on time. • Green threshold: 98% and above • Amber threshold: 90% - 97% • Red threshold: Below 90%
    • 96 Number of Complaints Upheld, KPI: Number of formal complaints received per 100 properties. Target: 3 or fewer complaints per 100 properties installed. • Green threshold: 0-2 • Amber threshold: 3-5 • Red threshold: 6+

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders70—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXY-8263-XCNL County Hall, Racecourse Lane, Northallerton, Yorkshire & Humber, DL7 8ADContact name, email, phone

Bidders & participating suppliers

13 commercial parties on the notice · 1 awarded
  • Anglian Building Products, Anglian Windows LtdBidder / tendererGB-COH: 02540020 Liberator Road, Norwich, NR6 6EU, UK, Norwich, East of England, NR6 6EU
  • COMPLETE CONSTRUCTION & DESIGN LIMITEDBidder / tendererGB-COH: 12682074 16 Templegate Rise, Leeds, West Yorkshire, United Kingdom, Leeds, Yorkshire & Humber, LS15 0HG
  • Doors Plus LtdBidder / tendererGB-COH: 08041969 Plus Group House 12 Royson Way, Dereham, Dereham, East of England, NR19 1WD
  • EMPLAS WINDOW SYSTEMS LIMITEDBidder / tendererGB-COH: 01882731 Huxley Close, Wellingborough, Wellingborough, East Midlands, NN8 6AB
  • EQUANS Regeneration LimitedBidder / tendererGB-COH: 1738371 Neon Q10 Quorum Business Park, Benton Lane, Newcastle Upon Tyne, Newcastle Upon Tyne, North East, NE12 8BU
  • HEXA PROJECTS LTDBidder / tendererGB-COH: 13743002 Salts Mill, Shipley, BD18 3LA, UK, Shipley, Yorkshire & Humber, BD18 3LA
  • Kingfisher UPVC Windows & Doors LtdAwarded supplierGB-COH: 02538690GB-PPON: PGZG-5373-QQMG Unit T, Leeds, LS27 7JZ, UK, Leeds, Yorkshire & Humber, LS27 7JZContact email
  • LIFETIME HOME IMPROVEMENTS LIMITEDBidder / tendererGB-COH: 01814925 Conygarth Way Leeming Bar Business Park, Northallerton, Northallerton, Yorkshire & Humber, DL7 9EE
  • LOVELL PARTNERSHIPS LIMITEDBidder / tendererGB-COH: 02387333 Kent House, London, W1W 8AJ, UK Postal address Marston Park, Tamworth, B78 3HN, UK, Tamworth, London, W1W 8AJ
  • NATIONWIDE WINDOWS LIMITEDBidder / tendererGB-COH: 02025613 Nationwide House, Rugby, CV22 7DH, UK, Rugby, West Midlands, CV22 7DH
Show 3 more suppliers
  • RE:GEN YORKSHIRE AND EAST MIDLANDS LIMITEDBidder / tendererGB-COH: 15633049 RE:GEN House, 3 Azure Court, Sunderland, SR3 3BE, UK, Sunderland, North East, SR3 3BE
  • SOVEREIGN GROUP LIMITEDBidder / tendererGB-COH: 01089940 Vale Street Mill, Lancs, BB9 0TA, UK, Lancashire, North West, BB9 0TA
  • TOM WILLOUGHBY LIMITEDBidder / tendererGB-COH: 00703979 Construction House, North Yorkshire, DL7 8ED, UK, North Yorkshire, Yorkshire & Humber, DL7 8ED

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender