Official UK procurement notice
NW2579 Water Tankering (North) - Bulk Water transport including driver(s)
Authority: NORTHUMBRIAN WATER LIMITED (Public body)
What is being bought
Published requirement descriptionNorthumbrian Water Ltd (NWL) has a requirement for the transportation of water from our Water Treatment
Works (WTW) to service reservoirs in our Northern Operating area. The geographical coverage will be the
North East of England, from Berwick to the borders of North Yorkshire and from the East Coast to the Cumbrian
border, covering Weardale, Teesdale and Kielder. Services for this contract are not required in Essex and
Suffolk.
The requirement is for both planned and emergency works. The operation involves the use of the NWL
operational water tankering fleet and the service provider will be required to provide drivers and tractor units,
which must be compatible with the NWL fleet.
Annual spend is in the region of £700,000 per year
CPV: Hire of water transport equipment with crew · Water transport services
The lotProcurement structure
single lot · no lot value publishedLot #1The requirement is for both planned and emergency works
The requirement is for both planned and emergency works. The operation involves the use of NWL operational barrels and rigids to transport potable water. The vendor is required to provide drivers and tractor units compatible with the NWL fleet. NWL currently have 5 barrels based at our Whittle Dene WTW site and also one rigid vehicle. Any vendor must ensure they therefore have a minimum of 6 drivers and 5 tractor units to satisfy NWL work at full capacity. Note the rigid can also be used by NWL employees and there will be a lesser requirement to support this operation. Note these numbers may change over the duration of the contract.
NWL's minimum requirements for this service are:
- We require a maximum response time of 2 hours for this service. Once a request has been received, we require the vendor to be able to arrive at our Whittle Dene Water Treatment Works to collect the relevant tanker barrel and be ready to load within 2 hours.
Note for clarity we would require any vendor to be able to provide 3 drivers/tractor units within 2 hours of the emergency call out and the additional 2 drivers/tractor units within 3 hours of any emergency call out.
- All drivers are required to hold the National Water Hygiene Card (Blue Card). We would require a register of drivers with the relevant Blue Card data from the vendor as well as other relevant qualifications.
- Work is typically undertaken 24 hours, seven days a week. NWL typical work hours are 07:00 to 22:00 (day) and 22:00 to 07:00 (night). Outside of normal tankering operations, the service provider will be required to provide an emergency call-out facility.
- As there is a degree of manual handling required (e.g. off loading of hoses from the vehicle to the point of discharge) drivers will need to be physically fit undertake the workload.
- The vendor must be able to provide Northumbrian Water Limited with all records and documentation requested. Drivers will be required to keep a drivers hour book and records of driver's hours to demonstrate compliance with GB Domestic Driving regulations.
- The vendor is to comply with NWL's drug and alcohol protocols (as advised in Ariba).
Once a barrel has been collected on occasion there will also be a requirement to draw water from dedicated hydrants across the North East (this will be accompanied by NWL staff) to service reservoirs in our Northern Operating area.
There is an additional requirement to support Interruption to Supply (ITS) incidents across the North East by utilising barrels at Whittle Dene WTW and filling from Whittle Dene or other dedicated filling stations across the Northern region.
To clarify, the potable water transportation are therefore threefold 1) bulk transfer 2) infusion from hydrants 3) Supporting Interruption to supply (ITS) events.
To support the servicing and repair of barrels and rigids there will also be a requirement to undertake transport facilities to appropriate garages.
Further information will be provided within the scope document in Ariba
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Shortlisting
- All drivers must hold The National Water Hygiene (Blue Card).
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Aug 2023, 17:05 BST
- Last source update
- 14 Aug 2023, 17:05 BST
- Authority reference
NW2579- FTS notice number
2023/S 000-023789- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03efafFind a Tender- Contract terms summary
please see the terms and conditions in the procurement documents
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Applicants are asked to note that this procurement process will be conducted electronically with all documents and communication being managed through the Northumbrian Water esourcing spend management portal called "Ariba". Expressions of interest for this tender must be sent to the e-mail address [email protected] before the deadline of 28th August at 17:00. Once expressions of interest have been received containing the details below applicants will be given access to the Ariba portal within 2 working days from request. The portal will contain all of the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed Pre Qualification Questionnaire (PQQ) is Monday 4th September at 17:00. When sending expressions of interest applicants MUST provide the following information: 1) Full Company name 2) Main contact details of the person who will be given access to the Ariba portal - Name, Job title, Email address and Telephone Number Please note that the ariba portal only accepts one contact which cannot be amended during the tender process. The indicative time-line for this tender is as follows: Advert issued to the market in Find a Tender - 14th August 2023 Expressions of Interest closes - 28th August 2023 Closure of PQQ - 4th September 2023 Request for Proposal (RFP) issued - 26th September 2023 RFP closes - 10th October 2023 Supplier interview meetings - w/c 23rd October 2023 Best and Final Offer (BAFO) released - 2nd November 2023 BAFO closes - 9th November 2023 Standstill letters issued - 1st December 2023 Contract award letter - 13th December 2023 Contract start date - 1st February 2023
How it was run
Official notice- Submission deadline
- 28 Aug 2023, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Deposits and guarantees
If the Dun and Brad Street credit rating returns a rating of "above average risk" or "high risk" the contracting entity will request further financial information for review and a parent company guarantee may be required
Timeline
14 Aug 2023 → 28 Aug 2023 · 2 dates- Notice published14 Aug 2023, 17:05 BST
- Submission deadline28 Aug 2023, 17:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- NWL Legal DepartmentReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria