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Published 12 Sept 2022, 10:16 BST

Official UK procurement notice

NU/1806 The Supply of Fine Art Materials

Official notice

Authority: Newcastle University (Education)

GoodsOpen procedureSME suitable
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: North East (UKC22)
Budget not disclosedValue not published
Submissions closed 14 Oct 2022awarded 19 Oct 2022
Awarded to The Sydenham Art Materials Ltd

What is being bought

Published requirement description

An art materials supplier is required to provide materials and services to students studying Fine Art and Architecture living in and around the North East, providing them with the necessary tools, materials and resources they need for their project at hand.

CPV: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East
Extensions: The duration of the contract shall be for 2 years commencing 1st November 2022 and ending on 31st October 2024. The contract may be extended by the mutual agreement of the University and the successful supplier for two further periods of one year from 1st November 2024 and 1st November 2025.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Sept 2022, 10:16 BST
Last source update
11 Nov 2022, 14:09 GMT
Award evaluation window
14 Oct 2022 – …
Authority reference
DN618556
FTS notice number
2022/S 000-032048
Classification (CPV)
Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
Delivery area
North East (UKC22)
Official registry OCID
ocds-h6vhtk-036795 Find a Tender
Review and risk notes
Review procedure

The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
14 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
14 Oct 2022, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Login ↗

Timeline

14 Oct 2022 → 11 Nov 2022 · 3 dates
  1. Submission deadline
    14 Oct 2022, 12:00 BST
  2. Bids opened
    14 Oct 2022, 14:00 BST
  3. Notice published
    11 Nov 2022, 14:09 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Nov 2022, 14:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 11 from SMEs
Contracts signed 1latest 19 Oct 2022
Awarded toValueDateStatus
The Sydenham Art Materials LtdSME——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
An art materials supplier is required to provide materials and services to students…1bids · 1 electronic1—£160,000 – £170,000
Whole notice———£160,000 – £170,000

Contracting authority & participating public bodies

Newcastle University

Contracting authorityEducationBody governed by public lawEducation Newcastle University, 1 Park Tce, Newcastle upon Tyne, North East, NE1 7RUContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.