Official UK procurement notice
(NU/1717) - Upgrade or Replacement, and Maintenance, of a Fire Alarm Monitoring System
Authority: University of Newcastle upon Tyne t/a Newcastle University (Education)
What is being bought
Published requirement descriptionThe University wishes to appoint a suitable Contractor to upgrade or replace the eBMS system, to an agreed plan and programme, resulting in a single fire alarm monitoring system to allow users to control and monitor all the fire alarm systems in the building or Campus as well as providing an open platform for integration of other systems on site.
To include but not limited to:
- maintaining both the existing systems whilst upgrading eBMS to CrossTalk 3, or replacing the eBMS system;
- migrating the Bold system to the new fire alarm monitoring system;
- interfacing the new system directly with Planon to allow defects to be raised automatically direct to the fire alarm service company without the need for helpdesk intervention;
- interfacing the new system directly with CCTV and intruder alarm systems / security software;
- developing the new system to raise an automatic defect request to service providers or internal teams for all alarms;
- maintenance and expansion of the new fire alarm monitoring system;
- Provision of training and system/user documentation in Microsoft Office and PDF formats.
A smooth changeover of equipment and systems is required to make sure that monitoring continues to operate correctly and that there will be no down time or risk to business through a failure to maintain alarm delivery.
The University is relying on Contractor’s expertise and knowledge of the appropriate systems and hardware to identify all requirements and costs for the Contract.
Documents can be accessed free of charge on the University's e-tender system at
procontract.due-north.com/Login ↗
All enquiries and questions regarding this tender should be submitted through the e-tender
system
The deadline for receipt of tenders is 15th October 2021 12pm.
CPV: Fire-alarm system installation work · Repair and maintenance services of electrical building installations
The lotProcurement structure
single lot · no lot value publishedLot #1Renewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Technical & professional ability
Mandatory, Discretionary and Qualitative Exclusion Questions are included separately on the
e-tender system. These are Pass/Fail questions. A submission that fails on any of the
Mandatory or Discretionary Exclusion questions will automatically be excluded from the
tender process unless the Contractor can demonstrate they have taken remedial actions to
ensure there is no reoccurrence of the offence. A Contractor who fails any of the Qualitative
Exclusion question will automatically be excluded from the tender process. Contractors who
have passed the requirements will have their tenders assessed against the criteria stated in
the Invitation to Tender.
BAFE Approval - All Contractors must be BAFE approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.
If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to BAFE approval.
FIA Approval - All Contractors must be FIA approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.
If offering an alternative qualification, Contractors must demonstrate/evidence as part of their response how this is equivalent to FIA approval.
NICEIC Approval - All Contractors must be NICEIC approved, or equivalent. Evidence of your accreditation must be submitted as part of your tender submission.
If offering an alternative qualification, Contractors must demonstrate/evidence a…
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Sept 2021, 14:03 BST
- Last source update
- 8 Sept 2021, 14:03 BST
- Award evaluation window
- 15 Oct 2021 – …
- Authority reference
DN568353- FTS notice number
2021/S 000-022273- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02de70Find a Tender
- Review procedure
The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
Page 13 to 13
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.
Publisher note: Expressions of interest in this project can be made by registering via the University e-tender system at: https://procontract.due-north.com/Login The deadline for expressing an interest is 11th October 2021 12pm
How it was run
Official notice- Submission deadline
- 15 Oct 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Oct 2021, 12:30 BST
Timeline
8 Sept 2021 → 1 Dec 2021 · 4 dates- Notice published8 Sept 2021, 14:03 BST
- Submission deadline15 Oct 2021, 12:00 BST
- Bids opened15 Oct 2021, 12:30 BST
- Contract starts1 Dec 2021
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.