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Published 22 May 2024, 15:26 BST

Official UK procurement notice

NRW Respacing, cleaning and weeding framework

Official notice

Authority: Natural Resources Wales (Public body)

Framework agreement7 lotsServicesOpen procedureSME suitableMax 3 lots to bidMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL)
Framework ceiling (notional)£4,500,000total for 7 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 8 Jan 2025awarded 30 Apr 2025
Lots 7max 2 won per supplier · max 3 to bid

What is being bought7 lots · detail below

Published requirement description

NRW is responsible for the management of the Welsh Government Woodland Estate and land in our care. NRW is certified by both the Forest Stewardship Council (FSC) and the Programme for the Endorsement of Forest Certification (PEFC) to meet the UK Woodland Assurance Standard (UKWAS).

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning

Due to the nature of the required works it is difficult for NRW to estimate the value of this framework. For the purposes of establishing this framework we estimate spend in a range of 3,700,000 GBP and 4,500,000 GBP. NRW does not guarantee any level of expenditure under this framework.

The overall Framework will have a term of 48 months (4 years). It is structured as a 36 month (3 year) initial term with 1 x further 1 year (12 month) extension allowable.

CPV: Forest resources management services · Forestry management services · Forestry services · Services incidental to forestry

How this framework works

From the published notice
Places
up to 17 suppliers · 16 bids on the busiest of 7 lots (0.9 per place) · 8 appointed

Lots and requirements (7)Procurement structure

7 lots · no lot values published · a supplier may bid for at most 3 and win at most 2 of them · same evaluation weights on every lot
Lot #1North West WalesAwarded

Lot 1: North West Wales

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning
Delivery: Wales
Variant bids: not allowed
77200000 Forestry services77230000 Services incidental to forestry77231000 Forestry management services77231100 Forest resources management services
Lot #2North East WalesAwarded

Lot 2: North East Wales

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning
Delivery: Wales
Variant bids: not allowed
77200000 Forestry services77230000 Services incidental to forestry77231000 Forestry management services77231100 Forest resources management services
Lot #3North Mid WalesAwarded

Lot 3: North Mid Wales

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning
Delivery: Wales
Variant bids: not allowed
77200000 Forestry services77230000 Services incidental to forestry77231000 Forestry management services77231100 Forest resources management services
Lot #4North Mid WalesAwarded

Lot 4: North Mid Wales

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning
Delivery: Wales
Variant bids: not allowed
77200000 Forestry services77230000 Services incidental to forestry77231000 Forestry management services77231100 Forest resources management services
Lot #5South West WalesAwarded

Lot 5: South West Wales

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning
Delivery: Wales
Variant bids: not allowed
77200000 Forestry services77230000 Services incidental to forestry77231000 Forestry management services77231100 Forest resources management services
Lot #6South Central WalesAwarded

Lot 6: South Central Wales

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning
Delivery: Wales
Variant bids: not allowed
77200000 Forestry services77230000 Services incidental to forestry77231000 Forestry management services77231100 Forest resources management services
Lot #7South East WalesAwarded

Lot 7: South East Wales

This Respacing, cleaning and weeding framework relates to the supply of respacing services, delivering 6 main requirements:

  1. Cleaning of naturally regenerated or planted crops
  2. Re-spacing of naturally regenerated or planted crops
  3. Creation of inspection racks through brashing
  4. Mechanical weeding
  5. Hand weeding
  6. High pruning
Delivery: Wales
Variant bids: not allowed
77200000 Forestry services77230000 Services incidental to forestry77231000 Forestry management services77231100 Forest resources management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “NRW Respacing, cleaning and weeding framework” is a framework: the contest is a place on its panel, up to 17 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 May 2024, 15:26 BST
Last source update
30 Apr 2025, 10:25 BST
Award evaluation window
9 Jan 2025 – …
Authority reference
itt_112471 / project_57045
FTS notice number
2025/S 000-017853
Classification (CPV)
Forest resources management servicesForestry management servicesForestry servicesServices incidental to forestry
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0469be Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As per Procurement Tender Documents (Annex 10)

Publisher note: Due to the nature of the required works it is difficult for NRW to estimate the value of this framework. For the purposes of establishing this framework we estimate spend in a range of 3,700,000 GBP and 4,500,000 GBP. NRW does not guarantee any level of expenditure under this framework (WA Ref:150239)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
8 Jan 2025, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
9 Jan 2025, 08:30 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

24 Sept 2024 → 30 Apr 2025 · 4 dates
  1. Next notice expected
    24 Sept 2024, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    8 Jan 2025, 17:00 GMT
  3. Bids opened
    9 Jan 2025, 08:30 GMT
  4. Notice published
    30 Apr 2025, 10:25 BST

Notice history

5 events · 4 releases on Find a Tender · since 4 Nov 2024
  1. Published value updated to £4,500,000
    4 Nov 2024, 13:59 GMT
    was £1,000,000
  2. Status changed to active
    4 Nov 2024, 13:59 GMT
  3. Procurement method changed
    4 Nov 2024, 13:59 GMT
  4. Deadline published: 8 Jan 2025, 17:00 GMT
    4 Nov 2024, 13:59 GMT
  5. Status changed to complete
    30 Apr 2025, 10:25 BST
Published amendments (1)

Correction of Lot 4 Title Please note that Lot 4 is incorrectly defined in the Contract Notice as "North Mid Wales". Lot 4 should be titled "South Mid Wales" as per the full tender documentation.

Routine re-releases (4)
  • 2024-05: 1 release · 22 May 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 1612 from SMEs · busiest of 7 lots
Contracts signed 7latest 30 Apr 2025

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 7 of these contracts carry the same published figure, £4,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1: North West Wales

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Lot 2: North East Wales

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Lot 3: North Mid Wales

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Lot 4: North Mid Wales

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Lot 5: South West Wales

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Lot 6: South Central Wales

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

  • Lot 7: South East Wales

    Signed
    30 Apr 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · North West Wales16bids · 16 electronic · 16 from abroad12——
2 · North East Wales16bids · 16 electronic · 16 from abroad12——
3 · North Mid Wales16bids · 16 electronic · 16 from abroad12——
4 · North Mid Wales16bids · 16 electronic · 16 from abroad12——
5 · South West Wales16bids · 16 electronic · 16 from abroad12——
6 · South Central Wales16bids · 16 electronic · 16 from abroad12——
7 · South East Wales16bids · 16 electronic · 16 from abroad12——

Contracting authority & participating public bodies

Natural Resources Wales

Contracting authorityPublic bodyBody governed by public lawEnvironmental protection Ty Cambria House, 29 Newport Road, Cardiff, Wales, CF24 0TPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

8 commercial parties on the notice
  • CHAPEL TREE SERVICES LTDFramework contractor Alton Court Farm, Penyard Lane, Ross-On-Wye, West Midlands, HR95NRContact phone
  • COED Y DYFFRYN LTDFramework contractor Irish Square, Upper Denbigh Road, St Asaph, UK, LL170RNContact phone
  • D.I.S ForestryFramework contractor 7 Pen Y Gelli, Bontuchel, Ruthin, Wales, LL152BGContact phone
  • DTPH ARB & GROUNDWORKS LTDFramework contractor The Christmas Tree Farm Llanddarog Road, Capel Dewi, Carmarthen, Wales, SA328AJContact phone
  • GMD FORESTRY LIMITEDFramework contractor 3 Pen Y Bryn, Bontuchel, Ruthin, UK, LL152BHContact phone
  • Pitchford Tree ServicesFramework contractor 115 heolgerrig road, merthyr tydfil, Wales, cf481rnContact phone
  • TIRWEDD SUSTAINABLE GARDEN AND TREE SERVICES LLPFramework contractor C/O Bevan Buckland Llp Ground Floor, Cardigan House, Castle Court, Swansea Enterprise Park, Swansea, Wales, SA79LAContact phone
  • Tilhill Forestry LtdFramework contractor Church Bank, 14 High Street, Llandovery, UK, SA200BAContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria