Official UK procurement notice
NP78725 General Textiles & Bedding
Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS) (NHS & healthcare)
What is being bought2 lots · detail below
Published requirement descriptionNational Services Scotland(NSS)acting through its division, National Procurement,is undertaking this procurement on behalf of itself and
on behalf of all entities within NHS Scotland(“Boards”)to procure a service which will provide all General Textiles & Bedding to all
Boards(“Purchasing Entities”)at each of their sites.
The NHS in Scotland requires a contractor to provide General Textiles & Bedding including but not limited to the following:
i)General patient garments which currently consist of pyjamas, nightdresses, patient gowns
ii)Scrub suits for NHS staff use
iii)Standard bedding flat sheets, pillowcases, blankets & duvets and pillows
iv)Fitted bedding.
The contractor must be able to supply the full range of products to all NHS Scotland Health Boards throughout Scotland although it should
be noted majority of deliveries are to approximately 15 sites currently
CPV: Hospital linen
How this framework works
From the published notice- Places
- up to 2 suppliers · 3 bids on the busiest of 2 lots (1.5 per place) · 2 appointed (full)
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Traditional linen productsAwardedPublished value£7,000,000
Traditional linen products Flat sheets Patient gowns Scrub Suits Pillows Towels. Additional information: 7m value shown is for the full duration of the framework e.g. 4 years
Lot #2Fitted BeddingAwardedPublished value£9,000,000
Fitted Bedding. Additional information: 9m value shown is for the full duration of the framework e.g. 4 years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Service / quality: 10%
- Contract mgt: 10%
- Delivery: 10%
- price: 60%
- Sustainability: 10%
Published award criteria (5)
- Sustainability: 10
- Service / quality: 10
- Contract mgt: 10
- Delivery: 10
- Price: 60
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “NP78725 General Textiles & Bedding” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Mar 2025, 15:34 BST
- Last source update
- 28 Jul 2025, 13:28 BST
- Award evaluation window
- 16 May 2025 – …
- Authority reference
NP78725- FTS notice number
2025/S 000-043466- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04facbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Precise information on deadline(s) for review procedures:
The authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made)
applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information,
a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which
the authority despatches the notice(s) and the date on which the authority proposes to conclude the relevant framework agreement. The
bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into
the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to
an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the
setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the
authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are
entitled to write to the authority after receipt of the notification should they require further clarification. The authority will respond within
15 days of such a written request, but it should be noted that receipt by the authority of such request during the standstill period may not
prevent the authority from awarding the framework agreement following the expiry of the standstill period. Economic operators should
approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers or is at risk of suffering, loss or damage attributable to a breach of duty under the Public
Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the
Court of Session.
Publisher note: Contract spend of 16m gbp shown is for the duration of the framework and a current estimate using supplier provided uptake data. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is ----. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: Not applicable Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The Statement of Requirements will detail the Community Benefit background and objectives. The contract will mandate that suppliers respond in its tender outlining current Community Benefits and proposals if successful and mandating that they support the overall Community Benefit concept and process including a contract and supplier management process post award. (SC Ref:805438)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publictenderscotland.publicconytactsscotland.gov.uk ↗
- Appointment period ends
- 16 May 2025, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 May 2025, 10:00 BST
Timeline
16 May 2025 → 28 Jul 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown16 May 2025, 10:00 BST
- Bids opened16 May 2025, 10:00 BST
- Notice published28 Jul 2025, 13:28 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Jul 2025, 13:28 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Traditional linen products
- Signed
- 7 Jul 2025
- Value
- £7,000,000
- Status
- active
Fitted Bedding
- Signed
- 7 Jul 2025
- Value
- £9,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Traditional linen products | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
| 2 · Fitted Bedding | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview contact point
- Edinburgh Sheriff CourtMediation bodyReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Interweave Textiles LimitedFramework contractor
- MIP UK LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.