Official UK procurement notice
NP0375 - Fleet Related Plant Equipment Repairs & Maintenance
Authority: The Police and Crime Commissioner for Northumbria (Police & fire)
Provision of Fleet Related Plant Equipment Repairs & Maintenance Services across the Northumbria Police estate. The requirement includes the inspection, servicing, maintenance, calibration, repair and statutory compliance of Fleet workshop equipment, lifting equipment, calibration equipment and cleaning equipment located across multiple operational and support locations. Supply and installation of replacement equipment where required. The proposed contract term is 3 years with the option to extend for a further 2 x 12-month periods. The estimated award value is approximately £400,000 excluding VAT over the full potential contract term.
What is being bought
Published requirement descriptionProvision of Fleet Related Plant Equipment Repairs & Maintenance Services across the Northumbria Police estate.
The requirement includes the inspection, servicing, maintenance, calibration, repair and statutory compliance of Fleet workshop equipment, lifting equipment, calibration equipment and cleaning equipment located across multiple operational and support locations.
The scope is expected to include:
Planned preventative maintenance.
Reactive repairs and breakdown support.
LOLER inspections.
PUWER inspections.
Calibration services.
Asset management and compliance reporting.
Supply and installation of replacement parts.
Supply and installation of replacement equipment where required.
Asset lifecycle management and repair-versus-replacement recommendations.
The current asset portfolio comprises more than 250 Fleet, Workshop, Compliance, Lifting and Cleaning Equipment assets distributed across approximately 64 locations throughout the Authority's estate.
The proposed contract term is 3 years with the option to extend for a further 2 x 12-month periods. The estimated award value is approximately £400,000 excluding VAT over the full potential contract term.
A Request for Information (RFI) is being undertaken to assess supplier capability, available procurement routes, framework availability and the market's ability to deliver the full requirement under a single contractual arrangement. The outcome of the market engagement exercise will inform the final procurement strategy and route to market.
CPV: Calibration services · Fleet management, repair and maintenance services · Lifting and handling equipment · Maintenance and repair services related to specific parts of vehicles · Miscellaneous repair and maintenance services · Parts of cleaning machines · Repair and maintenance services · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical machinery, apparatus and associated equipment · Technical inspection services · Technical testing services · Vehicle-fleet-support services · +1 more
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How The Police and Crime Commissioner for Northumbria buys Repair and maintenance services of motor vehicles and associated equipment (CPV 5011), and who usually turns up
The Police and Crime Commissioner for Northumbria’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 53 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid10% / 31%
2–340% / 38%
4–630% / 20%
7+20% / 12%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate50% / 21%
Within ±2%33% / 60%
Above estimate17% / 19%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5011Published estimate£400k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 85 past lots.
A forecast, not a list of bidders.
1 bid31%
2–338%
4–620%
7+12%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder contracts appear on the Retender Radar, not yet in these figures.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Nov 2026, 10:43 GMT
- Last source update
- 5 Nov 2026, 10:55 GMT
- Authority reference
C24846- FTS notice number
2026/S 000-105058- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07b3b0Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
5 Nov 2026 → 1 Jul 2027 · 3 dates- Planning notice published14h ago5 Nov 2026, 10:43 GMT
- Today6 Nov 2026
- Market engagementin 27 days3 Dec 2026, 23:59 GMT
The Police and Crime Commissioner for Northumbria and the Chief Constable of Northumbria Police ("the Authority") are undertaking a Request for Information (RFI) to support the future procurement of Fleet Related Plant Equipment Repairs & Maintenance Services.
The purpose of this Preliminary Market Engagement exercise is to engage with the market and gather information that will help shape the Authority's future procurement approach. The Authority is seeking feedback on supplier capability, market capacity, potential delivery models, available route-to-market options and opportunities for innovation across the provision of maintenance, inspection, calibration, repair and compliance services relating to Fleet, Workshop, Compliance, Lifting and Cleaning Equipment assets.
Suppliers are invited to review the accompanying RFI and draft Specification and provide feedback on the proposed requirements. Responses are welcomed on all aspects of the requirement, including service scope, commercial arrangements, asset management solutions, social value opportunities, available Framework or Dynamic Purchasing System (DPS) arrangements and any recommendations that may assist in the development of the procurement strategy.
This engagement exercise is being conducted through the Authority's Atamis Supplier Portal. Suppliers wishing to participate should access the opportunity via the following link and submit their responses in accordance with the instructions contained within the RFI documentation:
Atamis Supplier Portal:
atamis-7459.my.site.com/s/Welcome ↗
Responses should be submitted by the stated deadline.
Information obtained through this market engagement exercise will be used to inform procurement planning, specification development and route-to-market decisions. This exercise is for information gathering purposes only and does not constitute, nor form part of, any formal procurement process.
- Contract startsin 236 days1 Jul 2027, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 5 Nov 2026- Preliminary market engagement notice published5 Nov 2026, 10:43 GMTUK2
- Preliminary market engagement notice published5 Nov 2026, 10:55 GMTUK2
Published amendments (1)
Extend deadline
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender