Find a TenderAwardedContract details notice

Published 6 Feb 2026, 09:46 GMT

Official UK procurement notice

NOVUM Festival Event Safety, Production Management and Production Supply

Official notice

Authority: Newcastle City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Business Services & Consultancy (79) Delivery: North East (UKC2)

Published estimate£600,000≈ £300k / year · £720,000 inc. VAT26.9% above published estimate

Submissions closed 5 Mar 2026awarded 8 Apr 2026

Awarded to Tim Garbutt Events LTD

Contract term 2 yrsends 1 Apr 2028 · up to 1 Apr 2029 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

To procure the provision of event safety management, production management, and supply of production goods and services for NOVUM Festival over a maximum of three years.

This role is critical to the success of NOVUM, ensuring the festival is delivered to the highest standards of technical excellence, operational efficiency, and public safety.

NOVUM is a vibrant, multi-artform summer festival that takes place annually in Newcastle upon Tyne.

This opportunity was published via the OPEN E-Procurement tendering portal.

CPV: Cultural event organisation services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£600,000

Contract period: 1 Apr 2026 – 1 Apr 2028 (2 yrs) · up to 1 Apr 2029 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT

Delivery: North EastEligibility: SME eligibleVCSE eligible

Extensions: One optional 12 month extension.

79952100 Cultural event organisation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published award criteria (2)

Quality
Price

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 6 Feb 2026, 09:46 GMT
Last source update: 27 Apr 2026, 16:18 BST
Award evaluation window: Submission end – 15 Mar 2026
FTS notice number: 2026/S 000-010780
Latest notice: Contract details notice (UK7)
Classification (CPV): Cultural event organisation services
Delivery area: North East (UKC2)
Official registry OCID: ocds-h6vhtk-0649ac Find a Tender

How it was run

Official notice

Run through: OPEN-UK

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free

Submission deadline: 5 Mar 2026, 23:59 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.open-uk.org ↗

Timeline

6 Feb 2026 → 27 Apr 2026 · 7 dates

Tender notice published257 days ago
6 Feb 2026, 09:46 GMT
Submission deadline229 days ago
5 Mar 2026, 23:59 GMT
Award decision expected by219 days ago
15 Mar 2026, 23:59 GMT
Contract starts203 days ago
1 Apr 2026, 00:00 BST
Assessment summaries sent196 days ago
8 Apr 2026, 00:00 BST
Standstill ends183 days ago
20 Apr 2026, 23:59 BST
Latest notice published176 days ago
27 Apr 2026, 16:18 BST

Notice history

5 events · 3 releases on Find a Tender · since 6 Feb 2026

Tender notice published
6 Feb 2026, 09:46 GMT
UK4
Contract award notice published
8 Apr 2026, 16:52 BST
UK6
Status changed to complete
8 Apr 2026, 16:52 BST
Contract signature expected
21 Apr 2026, 23:59 BST
scheduled
Contract details notice published
27 Apr 2026, 16:18 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £761,3751 award exc. VAT

Bids received 77 from SMEs

Contracts signed 1latest 22 Apr 2026

Awarded to	Value	Date	Status
Tim Garbutt Events LTD22 Apr 2026 – 22 Apr 2028 · up to 22 Apr 2029Extensions: 1 optional 12 month extension.	£761,375	8 Apr 2026	Awarded

Contracts

Contract 1 · Tim Garbutt Events LTD
Signed
22 Apr 2026
Value
£761,375
Period
22 Apr 2026 – 21 Apr 2028 · up to 22 Apr 2029 with extensions
Status
active
Extensions
1 optional 12 month extension.
No agreed KPIs: Below relevant £5m threshold. Delivery elements within the contract will be delivered to and measured against an agreed performance management framework.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7final-stage tenders	7	1	—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice

TIM GARBUTT EVENTS LTD.Awarded supplierGB-COH: 05003775GB-PPON: PCGR-6328-WMVV The Laithe Foster Clough, Hebden Bridge, Yorkshire & Humber, HX7 5QZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender27 Apr 2026, 16:18 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Apr 2026, 16:52 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 Feb 2026, 09:46 GMT