Notre Dame High School ~ Cleaning Tender

{
  "id": "005079-2024",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 5,
        "measure": "bids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-02-15T12:05:17Z",
  "ocid": "ocds-h6vhtk-03e361",
  "buyer": {
    "id": "GB-FTS-87611",
    "name": "Notre Dame High School"
  },
  "awards": [
    {
      "id": "005079-2024-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-105157",
          "name": "Churchill Contract Services Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-03e361",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The successful Supplier will be required to provide cleaning services for Notre Dame High School, part of the St John the Baptist Catholic Multi Academy Trust. Notre Dame High School is a large state school of approximately 1500 secondary school pupils including the sixth form. The school is mixture of original buildings and several extensions and new buildings as it has grown over the years. The school currently has an in-house cleaning team of around 20 members of staff – comprising of Evening Supervisor, 2 x day janitors and around 17 evening cleaners. The contract covers the scope for the provision of all cleaning services within the School. The tender project is seeking to appoint a contractor whose initiative, innovation and cultural fit will be welcomed for the provision of cleaning services within the facilities. The school’s campus is across multiple separate buildings and blocks with each block having been maintained to a reasonable standard. A recent quality audit demonstrated that the school was being cleaned to a good standard. Approximately 10,000sq meters of internal cleaning area are in scope across the normal educational range of space breakdowns. The cleaning team currently work prescribed zones which have been set based on skill level. The client sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can: •deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning •communicate well with the cleaning team and manage the resource and resourcing effectively •give realistic cost certainty but also assure value for money spent •flex its schedules and service to accommodate both one off and regular events •provide a fit for purpose and proactive off-site management support function •communicate well with both the school and the on-site cleaning team •build an operating model over the contract term that fits the needs of the school The contract being tendered is for three years in duration from 1 January 2024 until December 2026 and is likely to be fixed price in nature with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC Sc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current labour deployed in cleaning the school is around £240k, including all periodic cleaning, before costs for cleaning materials, consumables and equipment. This tender exercise will be aimed at right-sizing the cleaning team to deliver the required standards. Although TUPE details are not yet fully available, it is expected that around three quarters of the current headcount (~15 team members) are entitled to LGPS equivalent benefits – the relevant detail of which will be available during the ITT. Full details in relation to Notre Dame High School may be obtained by visiting: Home – Notre Dame High School. Additional information: Please note, this is a Contract Award Notice. This contract has already been awarded.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Norwich and East Norfolk"
        },
        "deliveryAddresses": [
          {
            "region": "UKH15"
          }
        ]
      }
    ],
    "title": "Notre Dame High School ~ Cleaning Tender",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "procedure": {
      "isAccelerated": true,
      "acceleratedRationale": "Contract start date"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The successful Supplier will be required to provide cleaning services for Notre Dame High School, part of the St John the Baptist Catholic Multi Academy Trust.",
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-87611",
      "name": "Notre Dame High School",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH15",
        "locality": "Norwich",
        "postalCode": "NR1 3PB",
        "countryName": "United Kingdom",
        "streetAddress": "Surrey St"
      },
      "details": {
        "url": "https://www.ndhs.org.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Notre Dame High School"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk",
        "telephone": "+44 1276673880"
      }
    },
    {
      "id": "GB-FTS-105157",
      "name": "Churchill Contract Services Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH2",
        "locality": "Bedfordshire",
        "postalCode": "LU1 3LU",
        "countryName": "United Kingdom",
        "streetAddress": "First Floor, Cedar house Parkland Square, 50a Capability Green, Luton"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "03762020",
        "legalName": "Churchill Contract Services Ltd"
      }
    },
    {
      "id": "GB-FTS-87612",
      "name": "Notre Dame High School",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Norwich",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Notre Dame High School"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "005079-2024-1",
      "value": {
        "amount": 869439.59,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "005079-2024-1",
      "dateSigned": "2023-10-31T00:00:00Z"
    }
  ],
  "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.\nTo view this notice, please click here: \n<a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=842987940\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=842987940</a>\n GO Reference: GO-2024215-PRO-25180882",
  "initiationType": "tender"
}

{
  "id": "020783-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-07-19T14:05:14+01:00",
  "ocid": "ocds-h6vhtk-03e361",
  "buyer": {
    "id": "GB-FTS-87611",
    "name": "Notre Dame High School"
  },
  "tender": {
    "id": "ocds-h6vhtk-03e361",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 750000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "The successful Supplier will be required to provide cleaning services for Notre Dame High School, part of the St John the Baptist Catholic Multi Academy Trust.\nNotre Dame High School is a large state school of approximately 1500 secondary school pupils including the sixth form. The school is mixture of original buildings and several extensions and new buildings as it has grown over the years.  \nThe school currently has an in-house cleaning team of around 20 members of staff – comprising of Evening Supervisor, 2 x day janitors and around 17 evening cleaners.\nThe contract covers the scope for the provision of all cleaning services within the School. The tender project is seeking to appoint a \ncontractor whose initiative, innovation and cultural fit will be welcomed for the provision of cleaning services within the facilities.\nThe school’s campus is across multiple separate buildings and blocks with each block having been maintained to a reasonable standard. A recent quality audit demonstrated that the school was being cleaned to a good standard.\nApproximately 10,000sq meters of internal cleaning area are in scope across the normal educational range of space breakdowns.\nThe cleaning team currently work prescribed zones which have been set based on skill level.\nThe client sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can:\n•deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning\n•communicate well with the cleaning team and manage the resource and resourcing effectively\n•give realistic cost certainty but also assure value for money spent\n•flex its schedules and service to accommodate both one off and regular events \n•provide a fit for purpose and proactive off-site management support function\n•communicate well with both the school and the on-site cleaning team\n•build an operating model over the contract term that fits the needs of the school\nThe contract being tendered is for three years in duration from 1 January 2024 until December 2026 and is likely to be fixed price in nature with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis. \nIt should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and \ncleaning methods, with BIC Sc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are \nmaintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward \ninto the new contract term.\nThe value of the current labour deployed in cleaning the school is around £240k, including all periodic cleaning, before costs for cleaning materials, consumables and equipment. This tender exercise will be aimed at right-sizing the cleaning team to deliver the required standards.\nAlthough TUPE details are not yet fully available, it is expected that around three quarters of the current headcount (~15 team members) are entitled to LGPS equivalent benefits – the relevant detail of which will be available during the ITT.\nFull details in relation to Notre Dame High School may be obtained by visiting:  Home – Notre Dame High School",
        "secondStage": {
          "maximumCandidates": 10,
          "minimumCandidates": 5
        },
        "contractPeriod": {
          "endDate": "2026-12-31T23:59:59Z",
          "startDate": "2024-01-01T00:00:00Z"
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        },
        "selectionCriteria": {
          "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Norwich and East Norfolk"
        },
        "deliveryAddresses": [
          {
            "region": "UKH15"
          }
        ]
      }
    ],
    "title": "Notre Dame High School ~ Cleaning Tender",
    "value": {
      "amount": 750000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "procedure": {
      "isAccelerated": true,
      "acceleratedRationale": "Contract start date"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The successful Supplier will be required to provide cleaning services for Notre Dame High School, part of the St John the Baptist Catholic Multi Academy Trust.",
    "secondStage": {
      "invitationDate": "2023-08-28T00:00:00+01:00"
    },
    "tenderPeriod": {
      "endDate": "2023-08-11T12:00:00+01:00"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "written"
    ],
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-87611",
      "name": "Notre Dame High School",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH15",
        "locality": "Norwich",
        "postalCode": "NR1 3PB",
        "countryName": "United Kingdom",
        "streetAddress": "Surrey St"
      },
      "details": {
        "url": "https://www.ndhs.org.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Notre Dame High School"
      },
      "contactPoint": {
        "url": "https://litmustms.co.uk/respond/2RYH29G7H6",
        "email": "tenders@litmuspartnership.co.uk",
        "telephone": "+44 1276673880"
      }
    },
    {
      "id": "GB-FTS-87612",
      "name": "Notre Dame High School",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Norwich",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Notre Dame High School"
      }
    }
  ],
  "language": "en",
  "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.\nIt will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \n<a href=\"https://litmustms.co.uk/tenders/UK-UK-Norwich:-School-cleaning-services./2RYH29G7H6\" target=\"_blank\">https://litmustms.co.uk/tenders/UK-UK-Norwich:-School-cleaning-services./2RYH29G7H6</a>\nTo respond to this opportunity, please click here: \n<a href=\"https://litmustms.co.uk/respond/2RYH29G7H6\" target=\"_blank\">https://litmustms.co.uk/respond/2RYH29G7H6</a>\n GO Reference: GO-2023719-PRO-23442797",
  "initiationType": "tender"
}