Notice for: Committee Management IT system

Official notice

Authority: West Suffolk Council (Local council)

Below threshold - without competitionSME suitable

Sectors: Software Packages & ERP (48) Delivery: East of England (UKH14)

Awarded value£44,967published award · exc. VAT

Awarded 13 Aug 2025no call for competition

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Modern.Gov Committee Management System - Contract Renewal.

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedSME

Delivery: East of EnglandEligibility: SME eligible

48000000 Software package and information systems

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - without competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 Aug 2025, 09:23 BST
Last source update: 28 Jan 2026, 13:44 GMT
FTS notice number: 2026/S 000-007610
Latest notice: Contract details notice (UK7)
Delivery area: East of England (UKH14)
Official registry OCID: ocds-h6vhtk-0586aa Find a Tender

Notice history

4 events · 3 releases on Find a Tender · since 13 Aug 2025

Transparency notice published
13 Aug 2025, 09:23 BST
UK5
Contract award notice published
1 Sept 2025, 08:41 BST
UK6
Contract signature expected
1 Sept 2025, 23:59 BST
scheduled
Contract details notice published
28 Jan 2026, 13:44 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £44,9671 award exc. VAT

Contracts signed 1latest 13 Aug 2025

Awarded to	Value	Date	Status
CIVICA UK LIMITED1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2028Extensions: There is an option to extend the contract for another year (31/10/2028)	£44,967	13 Aug 2025	Awarded

Contracts

Contract 1 · CIVICA UK LIMITED
Signed
13 Aug 2025
Value
£44,967
Period
1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2028 with extensions
Status
active
Extensions
There is an option to extend the contract for another year (31/10/2028)

Contracting authority & participating public bodies

West Suffolk Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRVM-1828-ZPTJ West Suffolk House, Western Way, Bury St Edmunds, East of England, IP33 3YUContact email

Bidders & participating suppliers

1 commercial party on the notice

CIVICA UK LIMITEDAwarded supplierGB-COH: 01628868GB-PPON: PCMJ-9641-QWWM Southbank Central, 30 Stamford Street, London, London, SE1 9LQContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Jan 2026, 13:44 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender1 Sept 2025, 08:41 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender13 Aug 2025, 09:23 BST