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Published 18 Feb 2021, 15:16 GMT

Official UK procurement notice

Northern Ireland Fire and Rescue Service - Term service Contracts 2021

Official notice

Authority: Northern Ireland Fire & Rescue Service (Police & fire)

3 lotsWorksRestricted procedureMax 2 lots per supplier
Published estimate£15,000,000total for 3 lots · 1 value update
Submissions closed 11 Mar 2021
Lots 3max 2 won per supplier

What is being bought3 lots · detail below

Published requirement description

The Northern Ireland Fire and Rescue Service (NIFRS) is seeking to appoint a minimum of three Economic Operators to enter into framework agreements and Term Service Contracts for the provision of building maintenance, planned/preventative maintenance and minor works which may incorporate mechanical and electrical works, building services, construction, civil engineering, roofing, joinery, flooring, window and door repairs, painting, glazing works and other specialist works including appliance room door maintenance and servicing. The Economic Operators shall have the resources in place to attend any works required 24 hours per day, 365 days per year (366 days in a leap year) (including all holidays and weekends). They shall have significant flexibility and readily available multi-disciplinary resources to provide the contracting Authority with a rapid response and an ability to deal with emergency type works. Successful Economic Operators will be awarded to a lot within the boundary of the NIFRS. Primary and reserve Economic Operators will be awarded to lots 1 and 2. These Economic Operators will also be awarded to Lot 3. (Refer to Table 1: Lot Award for further information). The lots are as follows: Lot 1 Northern Area Lot 2 Southern Area Lot 3 Minor Works (NIFRS wide i.e. Northern Ireland wide) Lot 1 Northern Area and Lot 2 Southern Area will comprise reactive and planned/preventative maintenance for the stations included in each area. They will also comprise minor works that are less in value than £100,000 within that geographic area, subject to point 2 under Lot 3, see below. Lot 3 Minor Works will comprise: 1. Replacement building elements and refurbishment works that are greater in value than £100,000 in either Northern or Southern area; or 2. Replacement building elements and refurbishment works that are greater in value than £10,000 and are contained in both the Northern and the Southern area, for example a programme of works to replace the roofs on a number of buildings.

CPV: Building construction work · Electrical installation work · Mechanical installations

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£15,000,000 together) · win at most 2 of them
Lot #1Noorthern AreaRenewalPublished value£3,500,000
Extensions: The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term. · The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.Second stage: up to 8 candidates invited to tenderVariant bids: not allowed
Lot #2Southern AreaRenewalPublished value£3,500,000
Delivery: Northern Ireland · Southern Area sites Northern Ireland
Extensions: The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term. · The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.Second stage: up to 8 candidates invited to tenderVariant bids: not allowed
Lot #3Minor Works (Northern Ireland wide)RenewalPublished value£8,000,000
Delivery: Northern Ireland · Northern Ireland
Extensions: The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term. · The Framework Agreements and Contracts shall be awarded for a period of three years subject to the ongoing satisfactory performance of the Economic Operator. The Contracting Authority may implement an option to extend the Framework Agreements and Contracts for a further 1 year period beyond the initial three year term.Second stage: up to 8 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Refer to PQQ Documentation

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Feb 2021, 15:16 GMT
Last source update
27 Jul 2021, 18:14 BST
FTS notice number
2021/S 000-002686
Classification (CPV)
Building construction workElectrical installation workMechanical installations
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0291e5 Find a Tender
Contract terms
Performance terms

The Economic Operators’ performance on this Contract will be regularly monitored. As part of its contract management procedures, the Contracting Authority will use the Protocol for Managing Poor Supplier Performance contained in Procurement Guidance Note PGN 01/12 – Contract Management Principles and Procedures. www.financeni ↗.... gov.uk/... publications/procurement-guidance-note-0112-contract-management-principles-and-procedures.. . If an Economic Operator has received more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the Contracting Authority,... at its. discretion,.. can consider an Economic Operator’s exclusion from future procurements, being undertaken on behalf of bodies... covered. by the.. Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: .. www.finance-ni.gov.uk/articles/ ↗. list-public-bodies-which-ni-public-procurement-policy-applies

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
11 Mar 2021, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
9000 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Mar 2021 → 27 Jul 2021 · 2 dates
  1. Submission deadline
    11 Mar 2021, 15:00 GMT
  2. Notice published
    27 Jul 2021, 18:14 BST

Notice history

4 events · 2 releases on Find a Tender · since 27 Jul 2021
  1. Published value published: £15,000,000
    27 Jul 2021, 18:14 BST
  2. Status changed to active
    27 Jul 2021, 18:14 BST
  3. Procurement method changed
    27 Jul 2021, 18:14 BST
  4. Deadline moved to 11 Mar 2021, 15:00 GMT
    27 Jul 2021, 18:14 BST
    -4 days · was 15 Mar 2021, 15:00 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—TextAdditional Information · VI.3.1)—In relation to section IV.1.3) the following statements apply: 1. The procurement involves the establishment of a framework agreement. 2. Framework agreement with a single operator. 3. Envisaged maximum number of participants to the framework agreement: 1 . . Regarding IV.1.3. – As set out in the PQQ documentation, a maximum of 4 framework agreements with single operators will be established . . R…
—DeadlineTime limit for receipt of projects or requests to participate · IV.2.2)11 Mar 202115 Mar 2021+4 d

Changes are detailed within "additional information" Section V1.3

Contracting authority & participating public bodies

Northern Ireland Fire and Rescue Service

Contracting authorityPolice & fireBody governed by public lawPublic order and safety 1 SEYMOUR STREET, Lisburn, UK, BT27 4SXContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Department of Finance, Construction and Procurement delivery, Procurement Operations BranchReview body BelfastContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria