Official UK procurement notice
Provision of an Independent Mental Capacity Advocacy (IMCA) Service
Authority: NHS Wales Shared Services Partnership (NHS & healthcare)
What is being bought3 lots · detail below
Published requirement descriptionVelindre University NHS Trust on behalf of Cardiff and Vale UHB, Aneurin Bevan UHB, Cwm Taf Morgannwg UHB, Swansea Bay UHB, Hywel Dda UHB, Betsi Cadwaladr UHB invited suitably qualified organisations to express an interest for provision of an Independent Mental Capacity Advocacy Service (IMCA).
The purpose of the IMCA service is to help particularly vulnerable people who lack the capacity to make important decisions about serious
medical treatment and changes of accommodation. It is available to those who have no family or friends whom it would be appropriate to
consult about these decisions. The service includes adult protection cases (POVAs) and care reviews. IMCA also has a role in the
Deprivation of Liberty Safeguards (DOLs) process. An IMCA may be instructed by the Supervisory Body to support a person for whom an
authorisation is being sought; or to undertake the role of the Relevant Person's Representative, or to provide assistance to the relevant
person and their representative in exercising their rights under the legislation.
- Recurrence: This service may be retendered prior to the expiry of the contract
CPV: Community health services · Guidance services · Health and social work services · Health services · Social work and related services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1North WalesAwardedRenewal
Bidder for this lot will be expected to cover IMCA services within the Betsi Cadwaladr University Health Board which covers the whole of North Wales
Lot #2South East WalesAwardedRenewal
Bidders for this lot will be expected to provide IMCA services for the Health Boards in South East Wales. Which are:
Aneurin Bevan University Health Board
Cardiff and Vale University Health Board
Cwm Taf Morgannwg University Health Board
Lot #3South West WalesAwardedRenewal
The Bidders for this lot will be expected to provide IMCA services to the Health Boards within South West Wales which are:
Swansea Bay University Health Board
Hywel Dda University Health Board
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Welsh Government funded contract, therefore only quality criterion were evaluated: 100%
Published award criteria (2)
- Welsh Government funded contract, therefore only quality criterion were evaluated: 100
- Price: 0
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This service may be retendered prior to the expiry of the contract
- First published
- 30 Aug 2023, 08:37 BST
- Last source update
- 10 Jun 2024, 15:38 BST
- Award evaluation window
- 28 Sept 2023 – …
- FTS notice number
2024/S 000-017890- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f7d9Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: NHS Wales Shared Services Partnership (NWSSP) (hosted by Velindre University NHS Trust) is operating on behalf of the following Health Boards: o Aneurin Bevan University Health Board o Betsi Cadwaladr University Health Board o Cardiff and Vale University Health Board o Cwm Taf Morgannwg University Health Board o Hywel Dda University Health Board o Swansea Bay University Health Board All values stated in this notice are inclusive of all potential contract extension options being utilised. This contract is in place for an initial period of 24 months, with the option to potentially extend for two further periods, each of 12 months. (WA Ref:141991)
How it was run
Official notice- Submission deadline
- 20 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Sept 2023, 12:00 BST
Timeline
28 Sept 2023 → 10 Jun 2024 · 3 dates- Bids opened28 Sept 2023, 12:00 BST
- Submission deadline20 Oct 2023, 12:00 BST
- Notice published10 Jun 2024, 15:38 BST
Notice history
2 events · 3 releases on Find a Tender · since 18 Sept 2023- Deadline moved to 20 Oct 2023, 12:00 BST18 Sept 2023, 08:58 BST+22 days · was 28 Sept 2023, 12:00 BST
- Status changed to complete10 Jun 2024, 15:38 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 28 Sept 2023 | 20 Oct 2023 | +22 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Sept 2023 | 20 Oct 2023 | +22 d |
Modifications to the Lotting Structure and Estimated Values have been made. The tender response deadline has been extended in light of these changes.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North Wales1 award | |||
| Conwy & Denbighshire Mental Health Advocacy ServiceSME | £700,000 † | — | Awarded |
| Lot 2 · South East Wales1 award | |||
| Advocacy Support CymruSME | £1,003,620 † | — | Awarded |
| Lot 3 · South West Wales1 award | |||
| Advocacy Support CymruSME | £1,747,244 † | — | Awarded |
Contracts
North Wales · Conwy & Denbighshire Mental Health Advocacy ServiceSME
- Signed
- 1 Jun 2024
- Value
- £700,000
- Status
- active
South East Wales · Advocacy Support CymruSME
- Signed
- 1 Jun 2024
- Value
- £1,003,620
- Status
- active
South West Wales · Advocacy Support CymruSME
- Signed
- 1 Jun 2024
- Value
- £1,747,244
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North Wales | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · South East Wales | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 3 · South West Wales | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Advocacy Support CymruAwarded supplier
- Conwy & Denbighshire Mental Health Advocacy ServiceAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria