Official UK procurement notice
North Northamptonshire Council Fleet Procurement 2027
Authority: North Northamptonshire Council (Local council)
What is being bought
Published requirement descriptionNorth Northamptonshire Council are conducting this Procurement for the replacement of current fleet which consists of leased vehicles and owned vehicles which are at, or are approaching the end of their commercial life.
Vehicles will be used to deliver key front line statutory services; such as Waste Collections, Highways Inspections,
Housing Maintenance, Regulatory Services, Enforcement and other Environmental service functions.
The contract will include vehicle inspection, servicing, repairs and maintenance.
Full details are provided for within the tender documents which are available via the Councils e-tendering system, ProContract.
- Not divided into lots: Following pre‑market engagement, it has been determined that this procurement will not be divided into lots, as a single-lot approach is better aligned with the market response and the requirements of the project. However, the Council is accepting of bids which are submitted as a consortium arrangement.
- The authority expects to re-tender this requirement around 31 Mar 2034, 23:59 BST.
- How the procedure runs: This Procurement is being conducted via 2 stages which will utilise the Council's e-tendering system ProContract. Stage one (Invitation to Participate) is open to all potential providers and requires potential providers to submit a completed PSQ and a Declarations questionnaire and a completed Award Criteria questionnaire. The Award Criteria for Stage one is 90% Quality, 10% Social Value. Following deadline for submissions an Evaluation of Procurement Specific Questionnaire and Declarations questionnaire will be conducted and an evaluation/moderation of the Award Criteria questionnaire will be conducted. The number of potential providers progressing to 'Stage two' will be limited and calculated as per the instructions within the tender documents. Outcome for stage one will be communicated to all providers who had submitted a response. Stage two (Best and Final Offer) commences with only those potential providers selected, as per the details within the tender documents. All documents made available to potential providers participating in Stage two. First set of negotiation meetings with all potential providers commence. Site visits to commence for all providers. All required information to be completed and submitted prior to the submission deadline for Stage two, as per the tender document timetable. Stage two will require potential providers to complete and submit an Award Criteria Questionnaire for Stage two and Award Criteria is anticipated to be 30% Quality, 10% Social Value and 60% Price. Following submission deadline for Stage 2, evaluation and moderation will commence. Outcome letters will be provided to all potential providers who had submitted a response. Required notices will be completed. In addition to the above steps, potential providers must note that the Council may add additional steps, for example additional site visits being provided, or additional negotiation meetings being provided, or further refinement of the award criteria.
CPV: Motor vehicles · Vehicle-fleet management services
The lotProcurement structure
single lot · value publishedLot #1Published value£37,800,000
- Condition of participationshortlisting
The Potential Providers taken forward to Stage 2 to submit Best and Final Offers will:
Have passed all Pass/Fail elements of the PSQ and Declarations Questionnaire; and
be the highest scoring (5) Five Potential Providers when the Part (Award Criteria Questionnaire Questions) are scored in line with the scoring mechanism set out in the Procurement documents.
Where there are fewer Qualified Potential Providers than the threshold stated above, then the Council reserves the right to continue to Stage 2 with the remaining Qualified Bidders;
Where the 5th highest score is tied with more than one Qualified bidder scoring that score, then the Council shall take forward all those Qualified Bidders achieving the 5th highest score;
Where the bidder(s) has a total score which is within 1% difference from the provider(s) ranked 5th, then the Council may at is discretion invite that provider(s) to stage 2 also, as a Qualified Bidder(s).
If before the first round of negotiation sessions within Stage 2 have been completed, a Qualified Bidder withdraws from the process then the Council reserves the right to invite the next highest scoring Potential Provider from Stage 1, to participate in Stage 2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality: Quality also includes 10% attributed to Social Value.
- Condition of participationshortlisting
The Potential Providers taken forward to Stage 2 to submit Best and Final Offers will:
Have passed all Pass/Fail elements of the PSQ and Declarations Questionnaire; and
be the highest scoring (5) Five Potential Providers when the Part (Award Criteria Questionnaire Questions) are scored in line with the scoring mechanism set out in the Procurement documents.
Where there are fewer Qualified Potential Providers than the threshold stated above, then the Council reserves the right to continue to Stage 2 with the remaining Qualified Bidders;
Where the 5th highest score is tied with more than one Qualified bidder scoring that score, then the Council shall take forward all those Qualified Bidders achieving the 5th highest score;
Where the bidder(s) has a total score which is within 1% difference from the provider(s) ranked 5th, then the Council may at is discretion invite that provider(s) to stage 2 also, as a Qualified Bidder(s).
If before the first round of negotiation sessions within Stage 2 have been completed, a Qualified Bidder withdraws from the process then the Council reserves the right to invite the next highest scoring Potential Provider from Stage 1, to participate in Stage 2.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 31 Mar 2034
- First published
- 28 Jul 2025, 14:29 BST
- Last source update
- 24 Apr 2026, 16:28 BST
- Award evaluation window
- Submission end – 1 Dec 2026
- Authority reference
DN813196- FTS notice number
2026/S 000-037709- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05672aFind a Tender
- How it runs
This Procurement is being conducted via 2 stages which will utilise the Council's e-tendering system ProContract.
Stage one (Invitation to Participate) is open to all potential providers and requires potential providers to submit a completed PSQ and a Declarations questionnaire and a completed Award Criteria questionnaire. The Award Criteria for Stage one is 90% Quality, 10% Social Value.
Following deadline for submissions an Evaluation of Procurement Specific Questionnaire and Declarations questionnaire will be conducted and an evaluation/moderation of the Award Criteria questionnaire will be conducted.
The number of potential providers progressing to 'Stage two' will be limited and calculated as per the instructions within the tender documents.
Outcome for stage one will be communicated to all providers who had submitted a response.
Stage two (Best and Final Offer) commences with only those potential providers selected, as per the details within the tender documents.
All documents made available to potential providers participating in Stage two.
First set of negotiation meetings with all potential providers commence.
Site visits to commence for all providers.
All required information to be completed and submitted prior to the submission deadline for Stage two, as per the tender document timetable.
Stage two will require potential providers to complete and submit an Award Criteria Questionnaire for Stage two and Award Criteria is anticipated to be 30% Quality, 10% Social Value and 60% Price.
Following submission deadline for Stage 2, evaluation and moderation will commence.
Outcome letters will be provided to all potential providers who had submitted a response.
Required notices will be completed.
In addition to the above steps, potential providers must note that the Council may add additional steps, for example additional site visits being provided, or additional negotiation meetings being provided, or further refinement of the award criteria.
How it was run
Official notice- Requests to participate (first stage)
- 25 May 2026, 12:00 BST
- Submission deadline
- 25 May 2026, 12:00 BST
- Clarification deadline
- 15 May 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
procontract.due-north.com/Opportunities/Index ↗
Potential providers will need to first create an account with ProContract, should they not already have one.
Timeline
28 Jul 2025 → 1 Oct 2027 · 8 dates- Planning notice published28 Jul 2025, 14:29 BST
- Next notice expected344 days ago17 Nov 2025, 23:59 GMT
- Market engagement267 days ago2 Feb 2026, 23:59 GMT
Pre-Procurement Market Engagement Notice - Fleet 2027 Procurement
Online Teams meeting scheduled for Tuesday 3rd February from 13:00-14:00. Please email [email protected] for details of how to join.
North Northamptonshire Council (here after referred to as 'the Council') are looking to carry out Pre-Procurement Market Engagement (PPME) in relation to the Council's upcoming procurement for its operational fleet and maintenance requirements.
The Council estimates that approximately 300+ vehicles will be required including small vans, 3.5t and 7.5t vehicles, RCVs, street sweepers and specialist plant'. However, it is anticipated that this number is likely to change whilst the Council continues to review its requirements.
The Council will consider any feedback received to help inform the Council's options and further decision making. For the avoidance of doubt, this stage of the project is not part of a formal procurement process, and the Council is not committing, at this stage, to carrying out such a process.
Participation or non-participation in the PPME shall not prevent any provider participating in a potential future procurement, nor is it intended that any information supplied as part of the PPME shall place any provider at an advantage in a potential procurement process and participation will be at each organisation's own cost. No expense in responding to this PPME will be reimbursed by the Council.
The Council is carrying out this stage to seek further advice and opinions from the market to help inform the Council of available costing models, mobilisation periods and potential vehicle lead times. The Council are also looking to engage with the market to establish appetite, vehicle solutions, alternative fuels, cost cycle provisions and any further feedback that may support the Council.
The format of the pre-market engagement will be in the form of an online Teams meeting which is scheduled for Tuesday 3rd February from 13:00-14:00.
As a potential supplier, if you would like to attend the pre-market engagement meeting, please send an email with the title 'Fleet 2027 Procurement PME' to; [email protected] by 5.30pm on Monday 2nd February 2026.
The details of how to attend the Teams meeting will then be shared.
The format of the Teams meeting will be in the form of a presentation by the project leaders. Following the meeting, a list of pre-market engagement questions will be circulated. The questions should be returned by email to [email protected]
This is an information gathering exercise only to support a potential procurement exercise and to establish a market appetite. The Council will not commit to any information provided at this stage.
Kind regards,
Procurement.
- Tender notice published186 days ago24 Apr 2026, 15:44 BST
- Clarification questions by165 days ago15 May 2026, 23:59 BST
- Submission deadline156 days ago25 May 2026, 12:00 BST
- Today28 Oct 2026
- Award decision expected byin 34 days1 Dec 2026, 23:59 GMT
- Contract startsin 337 days1 Oct 2027, 00:00 BST
Notice history
8 events · 5 releases on Find a Tender · since 28 Jul 2025- Pipeline notice published28 Jul 2025, 14:29 BSTUK1
- Preliminary market engagement notice published27 Jan 2026, 16:57 GMTUK2
- Preliminary market engagement notice published29 Jan 2026, 14:51 GMTUK2
- Tender notice published24 Apr 2026, 15:44 BSTUK4
- Published value published: £37,800,00024 Apr 2026, 15:44 BST
- Status changed to active24 Apr 2026, 15:44 BST
- Procurement method changed24 Apr 2026, 15:44 BST
- Tender notice published24 Apr 2026, 16:28 BSTUK4
Published amendments (2)
The email address in the Submission section for potential suppliers to contact North Northamptonshire Council for more information had an slight error in it.
Additional CPV Code added
Routine re-releases (5)
- 2026-01: 1 release · 27 Jan 2026
- 2025-07: 1 release · 28 Jul 2025
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender