North Leamington School ~ Ground Maintenance Tender

The contract being tendered is for three years, from 1 January 2022 until 31 December 2024, with an option for a further extension period at the end of the contract term for a further term of three years on a 1 + 1 + 1 basis.

This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to North Leamington School in enhancing the appearance of the grounds and general campus along with all pitches used for sport.

The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The Client requires that the tendered specification is undertaken at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.

The value of the current contract is in the region of £30,000.00 per annum.

The scope of the contract and specification will include but not be limited to:

1.Maintenance of grassed areas

2.Sports pitch marking and maintenance

3.Maintenance of shrub and plant borders

4.Hedge and tree maintenance

5.Weed control

6.Fence lines

7.Drainage ditches

It is also the objective of this tender for the successful Supplier to have in place a management support structure, site supervision and training plan that ensures that all Client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.

It should be noted that the successful Supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.

The successful Supplier will be expected to actively work with North Leamington School to support environmental statement / aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.

The Client’s objectives are:

•To further increase the standards of grounds maintenance within all areas

•To receive a service that complies with the tender specification standards, which includes the preparation of the cricket wicket to U19 county standards and the maintenance of this wicket during the course of the season

•To receive consistently high-quality grounds maintenance standards

•To generate an improved environment for all students in all areas

•To receive pro-active management support from the grounds maintenance Supplier

•To hold regular review meetings with the successful Supplier

•To support the Supplier in working with students with regard to curriculum links, work experience, apprenticeships and eco groups

•To achieve overall value for money

North Leamington School (Multi Academy Trust) is expected to grow in the number of schools becoming part of the Trust during this contract period, and the provision of grounds maintenance services within these schools when they have joined the MAT will fall under the scope of this contract. The successful Supplier will be expected to provide this service within these additional schools using the same costing model that they applied to their successful tender submission for North Leamington School at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.

Please note: Further schools may be added to the contract during the tender process and during the life of the contract, as detailed above.