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Published 11 Aug 2022, 10:27 BST

Official UK procurement notice

North Hertfordshire District Council Tree Maintenance Services

Official notice

Authority: North Hertfordshire District Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: East of England (UKH23)
Framework ceiling (notional)£600,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 21 Nov 2022awarded 31 Jan 2023
Next notice expected 3 Oct 2022
Framework period 4 yrsends 31 Mar 2027 · starts 1 Apr 2023

What is being bought

Published requirement description

North Hertfordshire District Council’s Tree Maintenance Strategy aims to establish a tree population that has a wide age range and diverse species mix, conduct maintenance and conservation work of trees; and improve the safety of trees. Maintenance works may be routine, arise from customer enquiries, or from our independent tree surveys or emergencies. The Council has no in-house maintenance operation so the service must be contracted out to external suppliers. The Council believes that this contract has the potential of delivering benefits under the Social Value Act 2012

CPV: Forestry services · Tree pruning · Tree pruning and hedge trimming · Tree-clearing services · Tree-cutting services · Tree-maintenance services

How this framework works

From the published notice
Places
up to 4 suppliers · 8 bids received (2.0 per place) · 4 appointed (full)
Framework period
4 yrs from 1 Apr 2023, not applicable

The lotProcurement structure

single lot · value published
Lot #1The Council is seeking tenders from suitably qualified and experienced contractors to…Awarded 4 yrsPublished value£600,000

The Council is seeking tenders from suitably qualified and experienced contractors to provide tree maintenance services across the district from 2023 to 2027.The value of the Contract over the four-year period is estimated to be in the region of £600,000 exclusive of VAT. Details of this expenditure is derived from current expenditure and is provided in good faith in order to assist you. This figure should not be interpreted in any way as a guaranteed undertaking to purchase services and this value does not form part of the Contract. The Council proposes to enter into a Framework Agreement with a maximum of four service providers. The term of this Framework Agreement will be for a maximum duration of four years.

Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: East of England · North Hertfordshire District
Variant bids: not allowed
77200000 Forestry services77211300 Tree-clearing services77211400 Tree-cutting services77211500 Tree-maintenance services77340000 Tree pruning and hedge trimming77341000 Tree pruning

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality & Social Value: 40%
  • price: 60%
Published award criteria (2)
  • Quality & Social Value: 40%
  • Price: 60%
Conditions of participation1
  • Suitability

    Management: Minimum Level 3 Arboriculture or equivalentOperational: Relevant National Proficiency Test Council training certificates relating to the works being undertaken

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “North Hertfordshire District Council Tree Maintenance Services” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Aug 2022, 10:27 BST
Last source update
31 Jan 2023, 16:36 GMT
Award evaluation window
21 Nov 2022 – …
Authority reference
NHDC 202208-01 – Tree Maintenance Services
FTS notice number
2023/S 000-002985
Classification (CPV)
Forestry servicesTree pruningTree pruning and hedge trimmingTree-clearing servicesTree-cutting servicesTree-maintenance services
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-035ae1 Find a Tender
Contract terms
Performance terms

Compliance with Specification and Procurement Documents.

Publisher note: Any supplier experiencing problems with the Council's e-procurement system, In-Tend, should contact the dedicated UK support desk which can be contacted via email: [email protected] or Telephone: +44 1144070065 for any website / technical questions, Monday to Friday, 8:30 - 17:30.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
21 Nov 2022, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
21 Nov 2022, 17:01 GMT
Detailed submission instructions & authority contactsFrom official release

www.supplyhertfordshire.uk ↗

Timeline

3 Oct 2022 → 1 Apr 2023 · 5 dates
  1. Next notice expected
    3 Oct 2022, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    21 Nov 2022, 17:00 GMT
  3. Bids opened
    21 Nov 2022, 17:01 GMT
  4. Notice published
    31 Jan 2023, 16:36 GMT
  5. Contract starts
    1 Apr 2023, 00:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 30 Sept 2022
  1. Published value published: £600,000
    30 Sept 2022, 13:35 BST
  2. Status changed to active
    30 Sept 2022, 13:35 BST
  3. Procurement method changed
    30 Sept 2022, 13:35 BST
  4. Deadline published: 21 Nov 2022, 17:00 GMT
    30 Sept 2022, 13:35 BST
  5. Buyer details updated
    30 Sept 2022, 13:35 BST
  6. Status changed to complete
    31 Jan 2023, 16:36 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 88 from SMEs
Contracts signed 1latest 31 Jan 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • NHDC202208/01-Tree Maintenance Services

    Signed
    31 Jan 2023
    Value
    £600,000
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic8——

Contracting authority & participating public bodies

2 public bodies on the notice

North Hertfordshire District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, Gernon Road, Letchworth Garden City, East of England, SG6 3JFContact name, email, phone

Dispute resolution & review bodies

  • Centre for Effective Dispute Resolution (CEDR)Mediation body LondonContact email, phone

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria