Non-stop Technology Equipment Refresh (including Hardware, Licences, Maintenance and Support)

Authority: Northumbria Police (Police & fire)

GoodsAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: North East (UKC)

Awarded value£1,691,786published contract · exc. VAT

Awarded 22 Sept 2023no call for competition

Awarded to Hewlett-Packard Limited2 awards

What is being bought

Published requirement description

Hardware refresh of main operating IT equipment (Non-Stop Technology), including software, licences, maintenance and support.

CPV: Mainframe computer

The lotProcurement structure

single lot · no lot value published

Lot #1To complete full hardware refresh of main operating IT equipment (Non-Stop…Awarded

To complete full hardware refresh of main operating IT equipment (Non-Stop Technology), including software, licences, maintenance and support.

Delivery: North East

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 25 Jul 2023, 13:50 BST
Last source update: 25 Sept 2023, 07:34 BST
Authority reference: NP0135
FTS notice number: 2023/S 000-028119
Classification (CPV): Mainframe computer
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-03ea0d Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This contract is for the supply of hardware equipment refresh and renewal of licence, maintenance and support of the non-stop technology which is critical to the day-to-day operations of The Force. The current equipment installed by HPE has very reduced support due to the age and will no longer be supported from January 2024. Continuing to use this technology is a high risk to the organisation.
Due to the technical characteristics of this equipment, and the reliance of this system against numerous systems and processes within The Force, a change in supply of different technology from another provider would result in incompatibility or disproportionate technical difficulties in operation and maintenance which would severely impact on our ability to deliver our services to the public. To ensure business continuity and security with our IT infrastructure, a direct award to HPE for the replacement of the current hardware to newer supported technology is required.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £1,691,7861 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 22 Sept 2023

Awarded to	Value	Date	Status
Hewlett-Packard LimitedNon-Stop Equipment Hardware Refresh	—	—	Awarded
Hewlett-Packard LimitedNon-Stop Refresh Programme (Hardware, Software, Maintenance and Support)	£1,691,786 †	—	Awarded

Contracts

Non-Stop Refresh Programme (Hardware, Software, Maintenance and Support) · Hewlett-Packard Limited
Signed
22 Sept 2023
Value
£1,691,786
Status
active
Non-Stop Equipment Hardware Refresh · Hewlett-Packard Limited
Signed
19 Jul 2023
Value
—
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	£1,500,000 – £1,700,000

Contracting authority & participating public bodies

Northumbria Police

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Forth Banks, Newcastle upon Tyne, North East, NE13PHContact name, email, phone

Dispute resolution & review bodies

The Police and Crime Commissioner for Northumbria PoliceReview body Newcastle

Bidders & participating suppliers

1 commercial party on the notice

Hewlett-Packard LimitedAwarded supplierGB-COH: 00690597 Ground Floor, 210 Wharfedale Road, Winnersh Triangle, Berkshire, South East, RG41 5TP

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.