Official UK procurement notice
Non-Medical Help Student Support
Authority: University of Southampton (Charity / VCSE)
What is being bought
Published requirement descriptionThe University of Southampton is looking to enter into a 4-year contract with a supplier for the provision of Non-Medical Help Student Support (NMH). NMH support is provided on an individual basis, through recommendation from the University of Southampton's Student Disability and Inclusion team.
The NHM will focus on 5 primary areas of support:
- Mentoring support (Mental Health)
- Mentoring support(Autism)
- Specialist Study Skills Support (SPLD)
- Specialist Study Skills Support (Autism)
- Assistive Technology Training
The supplier of the NMH provision should be a registered Disabled Students Allowance (DSA) provider of the above NMH support areas. This is due to funding body guidelines and NMH qualification criteria. It also supports students who transition from University funded NMH support to DSA funded NMH support.
- Recurrence: This is likely to be re-procured in 2028
CPV: Adult and other education services · Computer-user familiarisation and training services · Personal development training services · Special education services
The lotProcurement structure
single lot · value publishedLot #1The University of Southampton will be conducting an Open Procedure tender with a…AwardedRenewalPublished value£360,000
The University of Southampton will be conducting an Open Procedure tender with a presentation to procure Non-Medical Help Student Support Services. The tender will be conducted on the In-tend purchasing platform.
The NHM will focus on 5 primary areas of support:
- Mentoring support (Mental Health)
- Mentoring support(Autism)
- Specialist Study Skills Support (SPLD)
- Specialist Study Skills Support (Autism)
- Assistive Technology Training
The University proposes to enter into a Contract for 4 (four) years - this will be the maximum contract period, including any potential extensions with the successful tenderer.
This will comprise of an initial contract period of 3 (three) years with an option to extend by a further 1 (one) year subject to satisfactory performance and at the discretion of the University.
The estimated value of the initial 3-year contract term is in the region of £270,000 GBP (excluding VAT).
The estimated value of the 1-year extension period is £90,000 GBP (excluding VAT).
It is estimated, therefore, that the total value of this contract will be £360,000 GBP (excluding VAT). Additional information: This contract is NOT suitable for splitting into lots. The service is student facing and we require one point of contact and a consistency of service provision.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (11)
- Qualifications and Training: 5%
- Confidentiality: 10%
- Data Protection: 5%
- Financial Management: 5%
- Communications- Student: 5%
- Communications- University: 10%
- Student Support Delivery- Employee's: 10%
- Student Support Delivery- Student: 10%
- Systems: 5%
- Demonstration Response: 10%
- price: 25%
Published award criteria (11)
- Qualifications and Training: 5
- Confidentiality: 10
- Data Protection: 5
- Financial Management: 5
- Communications- Student: 5
- Communications- University: 10
- Student Support Delivery- Employee's: 10
- Student Support Delivery- Student: 10
- Systems: 5
- Demonstration Response: 10
- Price: 25
- Suitability
The supplier of the NMH provision should be a registered Disabled Students Allowance (DSA) provider of the above NMH support areas. This is due to funding body guidelines and NMH qualification criteria. It also supports students who transition from University funded NMH support to DSA funded NMH support.
- Economic & financial standing
To support the financial assessment, the University will obtain a Business Risk Report for all Potential Suppliers/Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.
The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe
Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.
Minimum: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: £5 million GBP per occurrence. Public Liability: £5 million G… - Technical & professional ability
Tenderers attention is drawn to the MANDATORY requirements of the award criteria:
- Grounds for mandatory exclusion
- Grounds for discretionary exclusion
- Economic & Financial Standing
- Insurance
- Compliance with equality legislation
- Health & Safety
- Legal requirements - Specification section 20
- Management Information - Specification section 23
- Advertising, competitive activity & registration - Specification Section 24, 25 & 26 Control of Contractors Health & Safety (CC3) Form
- DSA Registration
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · This is likely to be re-procured in 2028
- First published
- 13 May 2024, 10:48 BST
- Last source update
- 16 Oct 2024, 08:45 BST
- Award evaluation window
- 27 Jun 2024 – …
- Authority reference
2024UoS-1182- FTS notice number
2024/S 000-033230- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04590bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.
How it was run
Official notice- Submission deadline
- 27 Jun 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 27 Jun 2024, 12:01 BST
Timeline
27 Jun 2024 → 16 Oct 2024 · 3 dates- Submission deadline27 Jun 2024, 12:00 BST
- Bids opened27 Jun 2024, 12:01 BST
- Notice published16 Oct 2024, 08:45 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Oct 2024, 08:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Diversity and Ability Ltd | £359,532 † | — | Awarded |
Contracts
Non-Medical Help Student Support · Diversity and Ability Ltd
- Signed
- 12 Oct 2024
- Value
- £359,532
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Diversity and Ability LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.