Find a TenderAwarded
Published 6 Sept 2024, 16:06 BST

Official UK procurement notice

NLFT_00193 Local Risk Management and Incident Reporting System

Official notice

Authority: North London NHS Foundation Trust (Central government)·Consortium: 2 public authorities

GoodsRestricted procedure
Awarded value£506,728published contract · exc. VAT
Submissions closed 18 Sept 2024awarded 31 Mar 2025
Awarded to Inphase Ltd
Contract term 5 yrsends 31 Aug 2030 · starts 1 Sept 2025

What is being bought

Published requirement description

Local Risk Management & Incident Reporting System with additional quality improvement modules.

CPV: Medical software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1This procurement was conducted using a two-stage restricted procedure in accordance…Awarded 5 yrs

This procurement was conducted using a two-stage restricted procedure in accordance with the Public Contracts Regulations 2015 (PCR 2015).<br/>Stage 1 (Current Stage): This was the selection stage where we assessed the capability, capacity, and experience of potential suppliers. Suppliers are required to complete this Selection Questionnaire, which was then evaluated on a pass/fail basis against the criteria set out in the document.<br/><br/>Stage 2 (Invitation to Tender): Suppliers who successfully passed Stage 1 were invited to participate in Stage 2. In this stage, qualified suppliers received detailed specifications and were asked to submit full tenders. These tenders were evaluated based on a combination of quality and price factors, which were fully explained in the Stage 2 documentation.<br/><br/>This FTS Restricted Stage 1 document provided a detailed statement of the context, scope and objectives for the procurement of A Digital Local Risk Management and Incident Reporting System that will meet the Trust’s business requirements.<br/><br/>Timelines:<br/>06/09/2024 - Publication of the PIN Issuing Stage 1 ITT SQ Document<br/>18/09/2024 - Deadline for Submission of FTS Restricted Stage 1 response<br/>23/09/2024 - Stage 2 ITT Publish<br/>31/10/2024 - Stage 2 ITT Response Deadline<br/>31/08/2025 - Target Go Live Date

Contract period: 1 Sept 2025 – 31 Aug 2030 (5 yrs)
Delivery: London

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 25%Social value: 10%
Published sub-criteria (4)
  • Scored User Journey: 25%
  • Quality Questions: 40%
  • price: 25%
  • Social Value: 10%
Published award criteria (4)
  • Scored User Journey: 25
  • Quality Questions: 40
  • Social Value: 10
  • Price: 25
Conditions of participation3
  • Suitability

    As specified in the procurement documents

  • Economic & financial standing

    As specified in the procurement documents

  • Technical & professional ability

    As specified in the procurement documents

What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 Sept 2024, 16:06 BST
Last source update
1 Apr 2025, 14:46 BST
Award evaluation window
23 Sept 2024 – …
Authority reference
NLFT_00193
FTS notice number
2025/S 000-012296
Classification (CPV)
Medical software packageSoftware package and information systems
Delivery area
London (UKI3)
Official registry OCID
ocds-h6vhtk-0498e3 Find a Tender

Publisher note: Suppliers must submit responses via the Atamis portal. Late submissions will not be accepted.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
18 Sept 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Sept 2024 → 1 Sept 2025 · 3 dates
  1. Submission deadline
    18 Sept 2024, 12:00 BST
  2. Notice published
    1 Apr 2025, 14:46 BST
  3. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 1 Apr 2025
  1. Status changed to complete
    1 Apr 2025, 14:46 BST
  2. Buyer details updated
    1 Apr 2025, 14:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £506,7281 contract exc. VAT
Bids received 4
Contracts signed 1latest 31 Mar 2025
Awarded toValueDateStatus
Inphase Ltd£506,728 †—Awarded

Contracts

  • Contract 012296-2025-1 · Inphase Ltd

    Signed
    31 Mar 2025
    Value
    £506,728
    Period
    … – 31 Aug 2030
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

2 public bodies on the notice

North London NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth North London Mental Health Partnership Headquarters, 4th Floor, East Wing, St Pancras Hospital, 4 St Pancras Way, London, UK, NW1 0PEContact email

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court and Court of Appeal of England and WalesReview body LondonContact email
  • North of England Commercial Procurement Collaborative (NOE CPC)Review body Sheffield,

Bidders & participating suppliers

1 commercial party on the notice
  • InPhase LimitedAwarded supplier03019187 One Mere Way Ruddington Fields Business Park, Ruddington, Nottingham, Ruddington, Nottingham, East Midlands, NG11 6JSContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.