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Find a TenderAwardedContract award notice
Published 4 Jul 2025, 10:46 BST

Official UK procurement notice

NLFC – Co Production and Development of Lived Experience Roles

Official notice

Authority: North London NHS Foundation Trust (Central government)·On behalf of: North East London NHS Foundation Trust

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79)Education & Training (80) Delivery: London (UKI31)
Published estimate£341,667≈ £256k / year · £341,667 inc. VAT · 1 value update3.4% below published estimate
Submissions closed 22 Sept 2025awarded 4 Nov 2025
Award (standstill) to User Voice
Contract term 1 yr 4 moends 31 Mar 2027 · up to 30 Mar 2029 with extensions · starts 17 Nov 2025

What is being bought

Published requirement description

The North London Forensic Collaborative (NLFC) commissions and delivers forensic adult secure inpatient and specialist forensic community services for the population of North London. This includes people with a learning disability and/or autism in inpatient and community forensic services. The collaborative is formed of five NHS Trusts and one Independent Provider. North London Foundation Trust (NLFT) as the Lead Provider, Central and North West London NHS Foundation Trust (CNWL), East London NHS Foundation Trust (ELFT), North East London NHS Foundation Trust (NELFT), West London NHS Trust (WLT), and The Priory Hospital, working in partnership to improve services for patients, families, carers and staff.

There are currently 700 low and medium secure inpatient beds across the provider collaborative, and provision for 600 community forensic service users provided by three Specialist Community Forensic Teams (SCFT)'s, each aligned to one of the Integrated Care Systems (ICS) in North London.

NLFT as part of their lead provider responsibilities are required to establish and host a delineated commissioning team, known as 'The Commissioning Hub'. The commissioning hub is comprised of clinical, operational, experts by experience and corporate staff, and the governance structures provide a framework through which providers can hold each other to account in a fair, transparent and constructive way. Clinical networks are comprised of staff from across the collaborative, and the patient council is comprised of current patients from adult secure inpatient services, placing co-production, and staff and patient engagement at the centre of quality and service improvement.

In addition to maintaining the existing model, the appointed provider will be required to strengthen and expand it by developing new roles for people with a learning disability and autistic people, and by supporting the engagement of families, friends, and carers. The provider will also deliver strategic expertise and a comprehensive training programme; both aimed at embedding meaningful involvement at all stages of the commissioning cycle and governance structures.

CPV: Specialist training services · Staff development services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 4 moSMEVCSEPublished value£341,667
Contract period: 17 Nov 2025 – 31 Mar 2027 (1 yr 4 mo) · up to 30 Mar 2029 with extensionsValue: £341,667 exc. VAT · £341,667 inc. VAT
Delivery: LondonEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 month extensions dependant on funding
79633000 Staff development services80510000 Specialist training services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Technical Questionnaire consisting of: 80%
  • Commercial Questionnaire: 20%
Published award criteria (2)
  • Technical Questionnaire consisting of: Organisation Track Record and Expertise Service Delivery Workforce Capability and Service Continuity Governance and Infrastructure Stakeholder Engagement Evaluation, Impact and Strategic Development Mobilisation Equality and Diversity Social Value
  • Commercial Questionnaire: Cost proposal
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
4 Jul 2025, 10:46 BST
Last source update
4 Nov 2025, 15:59 GMT
Award evaluation window
Submission end – 31 Oct 2025
FTS notice number
2025/S 000-047527
Latest notice
Contract award notice (UK6)
Classification (CPV)
Specialist training servicesStaff development services
Delivery area
London (UKI31)
Official registry OCID
ocds-h6vhtk-0558de Find a Tender
Contract terms summary

The Contracting Authority will pay correctly addressed, valid and undisputed invoices within 30 days of the day on which the invoice is received or, if later, the day on which the payment falls due in accordance with the invoice in accordance with and subject to the requirements of the Contract. Service Providers to the Contracting Authority must ensure comparable payment provisions apply to the payment of their sub-contractors and the sub-contractors of their sub-contractors. General requirements for an invoice for the Contracting Authority include:

A description of the good/services supplied is included

The Contracting Authority’s reference number/Purchase Order number is included.

It must be addressed to the following:

North London NHS Foundation Trust

Trust Headquarters

Finance Department

East Wing

St Pancras Hospital

4 St Pancras Way

London

NW1 0PE

Invoices should be emailed to be sent to: [email protected]

It must contain the relevant Contract Reference number (issued upon Contract Award).

It must include any contract deductions as part of the Service Credit Regime.

Review and risk notes
Risks

Minimum on-site presence requirement may increase if current arrangements are not suitable to detail impact and further development of Lived Experience roles within the service.

Potential increase or decrease in activities and resource dependant on service uptake and service user participation.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
22 Sept 2025, 12:00 BST
Clarification deadline
12 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The submission of Tender responses will be conducted solely via the following link:

health-family.force.com/s/Welcome ↗

User Guide: services.atamis.co.uk/docs/Supplier_User_G… ↗

Contract Reference: C381644

Timeline

4 Jul 2025 → 17 Nov 2025 · 11 dates
  1. Planning notice published
    4 Jul 2025, 10:46 BST
  2. Market engagement
    22 Jul 2025, 23:59 BST

    This pre-procurement exercise will allow NLFT to engage directly and collaboratively with potential providers to:

    • Aid with procurement process design.
    • Determine the level of provider interest.
    • Help enable providers to participate in the process.
    • Inform development of service specification/s and collaborative service delivery options.
    • Help shape the commissioning and contracting process. Initial market briefing event will be held virtually at the following date and time: Date: 22nd July 2025 Time: 14:00am – 15:30pm To access the opportunity, please register via the eTendering portal Atamis: atamis-1928.my.site.com/s/Welcome ↗ Contract reference: C372880
  3. Next notice expected
    8 Aug 2025, 23:59 BST
  4. Tender notice published
    11 Aug 2025, 10:15 BST
  5. Clarification questions by
    12 Sept 2025, 12:00 BST
  6. Submission deadline396 days ago
    22 Sept 2025, 12:00 BST
  7. Award decision expected by356 days ago
    31 Oct 2025, 23:59 GMT
  8. Assessment summaries sent353 days ago
    4 Nov 2025
  9. Latest notice published353 days ago
    4 Nov 2025, 15:59 GMT
  10. Standstill ends343 days ago
    13 Nov 2025, 23:59 GMT
  11. Contract starts340 days ago
    17 Nov 2025

Notice history

14 events · 8 releases on Find a Tender · since 4 Jul 2025
  1. Preliminary market engagement notice published
    4 Jul 2025, 10:46 BST
    UK2
  2. Preliminary market engagement notice published
    7 Jul 2025, 09:57 BST
    UK2
  3. Preliminary market engagement notice published
    7 Jul 2025, 09:58 BST
    UK2
  4. Tender notice published
    11 Aug 2025, 10:15 BST
    UK4
  5. Published value updated to £341,667
    11 Aug 2025, 10:15 BST
    was £200,000
  6. Status changed to active
    11 Aug 2025, 10:15 BST
  7. Procurement method changed
    11 Aug 2025, 10:15 BST
  8. Deadline published: 15 Sept 2025, 12:00 BST
    11 Aug 2025, 10:15 BST
  9. Tender notice published
    29 Aug 2025, 16:04 BST
    UK4
  10. Deadline moved to 22 Sept 2025, 12:00 BST
    8 Sept 2025, 10:29 BST
    +7 days · was 15 Sept 2025, 12:00 BST
  11. Tender notice published
    8 Sept 2025, 10:29 BST
    UK4
  12. Contract award notice published
    4 Nov 2025, 15:59 GMT
    UK6
  13. Status changed to complete
    4 Nov 2025, 15:59 GMT
  14. Contract signature expected
    28 Nov 2025, 23:59 GMT
    scheduled
Published amendments (5)

Notice updated to reference eTendering portal Atamis and relevant contract notice.

Notice updated to reference eTendering portal Atamis and relevant contract notice.

Amendment to Clarification Deadline due to inclusion of TUPE transfer.

The current deadline has been extended for a further week upon request from the market during the clarification period.

The current deadline has been extended for a further week upon request from the market during the clarification period.

Routine re-releases (8)
  • 2025-08: 2 releases · 11 Aug 2025, 29 Aug 2025
  • 2025-07: 3 releases · 4 Jul 2025, 7 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £330,0031 award exc. VAT
Bids received 66 from SMEs
Awarded toValueDateStatus
User VoiceSMENLFC - Coproduction and development of Lived Experience roles10 Dec 2025 – 31 Mar 2027 · up to 31 Mar 2029Extensions: The initial contract term will run until 31st March 2027, with the potential for two (2) additional 12-month extensions, subject to available funding and satisfactory contract performance.£330,0034 Nov 2025standstill to 13 Nov 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders60—

Contracting authority & participating public bodies

2 public bodies on the notice

North London NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PHMP-5392-DVTW St Pancras Hospital, 4 St Pancras Way, London, London, London, NW1 0PEContact name, email

Other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • User VoiceAwarded supplierGB-PPON: PVLL-4825-RTTG 20 Newburn Street, Kennington, London, SE11 5PJ, UK, Kennington, London, London, SE11 5PJContact email

Official documents & specifications (8)

Official links; attachments are not copied

Notices published for this procedure