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NICTS Office Cleaning Services

Cleaning services
Office cleaning services
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS): "NICTS Office Cleaning Services". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDepartment of Justice / Northern Ireland Courts and Tribunals Service (NICTS)Scope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS)
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS). These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDepartment of Justice / Northern Ireland Courts and Tribunals Service (NICTS)
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published21 Sept 2021, 15:22 BST
Last source update21 Sept 2021, 15:22 BST
Recurring procurementNot published
ClassificationCleaning services, Office cleaning services
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-02e329
What is being bought
The NICTS estate currently comprises 25 locations made up of courthouses and administrative locations throughout Northern Ireland. Out of these 25 locations there are four part-time buildings namely: Enniskillen, Limavady, Magherafelt and Strabane; one vacant property namely: Larne; one temporarily closed building (Old Townhall); all other buildings, in a business as usual model, are open five days per week, Monday to Friday. This VEAT is for a modification of this existing contract, not a direct award for a new requirement.
What changed
From the official release history
  1. Status changed to complete
    21 Sept 2021, 15:22 BST
  2. Official notice release published
    21 Sept 2021, 15:22 BST
  3. Buyer information updated
    21 Sept 2021, 15:22 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    This VEAT is for a modification of this existing contract, not a direct award for a new requirement. Additional information: This VEAT is for a modification of this existing contract, not a direct award for a new requirement.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    21 Sept 2021, 15:22 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 21 Sept 2021, 00:00 BST · £2,700,000
Commercial outcome and competition
Awards
Information withheld for security reasons
Not published · Not published · active
Contracts
DoJ NICTS Office Cleaning for Northern Ireland Courts and Tribunal Service (NICTS)
£2,700,000 · signed 21 Sept 2021, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS)

Contracting authority GB-FTS-29186
View buyer profile

  • Department of Justice / Northern Ireland Courts and Tribunals Service (NICTS)
    buyer

    c/o Construction Procurement Delivery, Clare House, 303 Airport Road West, Belfast, UK, BT3 9ED
    justice.cpd@finance-ni.gov.uk

  • Information withheld for security reasons
    supplier

    Information withheld for security reasons, UK

  • See VI.4.3 / Review procedure
    reviewBody

    See VI.4.3 / Review procedure
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThis existing contract is being modified to enhance the provision of cleaning across all NICTS sites to support Covid Cleaning requirements and also to support the newly introduced cleaning requirement with the reopening of Banbridge Courthouse. The majority of variations are due to the current Covid 19 pandemic to ensure that the NICTS provides a Covid secure environment for all court users via an enhanced daily sanitisation programme. The Public Contracts Regulations 2015 permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. There are convincing reasons to modify this contract in accordance with Regulation 72(1)(a). This is where the change is provided for in the initial procurement documents in a clear, precise and unequivocal review or option clause, which specifies the conditions of use and the scope and nature of the change; and ensures that the overall nature of the contract/framework is not altered. The contract specification includes under section 1.1.3 "that the Contractor must be flexible in delivery of the services during the contract period. This will include allowing the Client to make adjustments to services or the number of buildings as operational requirements change. The Client is entitled to add or delete Services or buildings from the contract, as operational requirements change. As such, the Client offers no guarantee that the value of the contract will remain unchanged throughout the contract period. Any additions or reductions will be in line with the Contractor's commercial offer within the tender for each individual premise. For the avoidance of doubt all costs for removing services/buildings will be in line with the Contractor's commercial offering provided at tender and for additional requirements/buildings costs must be agreed between the Contractor and NICTS." Regulation 72(1)(c) would also apply in that the need for the change could not have been foreseen by a "diligent" Department provided the changes do not affect the overall nature of the contract or exceed 50% of the value of the original contract value. The pandemic and its impact were entirely unforeseen when the contract was competitively tendered and awarded.