Official UK procurement notice
NICTS Office Cleaning Services
Authority: Department of Justice Courts and Tribunals Service
What is being bought
Published requirement descriptionThe Northern Ireland Courts and Tribunals Service (NICTS) (the Client’s) estate currently comprises 24 locations made up of courthouses and administrative locations throughout Northern Ireland. There are 4 part-time venues namely: Enniskillen, Limavady, Magherafelt and Strabane; 4 vacant properties namely: Banbridge,Bangor, Larne and Old Townhall; all other venues are open 5 days per week, Monday to Friday.
This VEAT is for a modification of this existing contract, not a direct award for a new requirement.
CPV: Cleaning services · Office cleaning services
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 Feb 2021, 12:16 GMT
- Last source update
- 19 Feb 2021, 12:16 GMT
- Authority reference
CFT835036- FTS notice number
2021/S 000-003339- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029473Find a Tender
- Why no open competition
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
- Published justification
This modification request is being made due to the unforeseen circumstances in relation to the impact of Covid-19, using Regulation 72(1) of the Public Contract Regulations. Due to the current pandemic the contract end date to be modified by 1 year from 31 March 2022 to 31 March 2023.
To initiate a procurement process in this climate, when there is so much uncertainty regarding availability of key staff would be a potential risk. The pandemic has had a detrimental impact on NICTS staff resources, and other users. NICTS present priority is to ensure business continuity and as such key individuals would be unable to participate in a new procurement process (development of requirements, tender evaluation etc.).
It would also be difficult for NICTS to define and scope current/future requirements due to the ever changing way that courts business is currently being delivered and whether the current cleaning model would need to be retained if and when Covid related measures can be scaled back. It would also be beneficial to NICTS to ensure that the current service provider can build on the changes that have been implemented over the last year and NICTS would have concerns regarding the impact that changing service providers at this time could have in meeting the current standards expected by NICTS staff and court users.
- Review procedure
The UK does not have any special review body with responsibility for appeal/mediation. procedures in public procurement competitions. Instead, any challenges are dealt with by. the High Court, Commercial Division, to. which proceedings may be issued regarding alleged. breaches of the Public Contracts Regulations 2015.
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice,and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be. threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a).. The estimated contract value is a broad estimate only and includes additional quantum for unforeseen demand and to future. proof. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that. stated.. The successful contractor’s performance on this contract will be managed as per specification and regularlymonitored (see Procurement Guidance Note 01/12 Contract. Management: https://www.finance-ni.Gov.uk/sites/default/ files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF). Contractors not delivering on contract requirements is a serious matter. It means the public Purse is not. getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to. senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may. be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated.The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all. procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Information withheld for security reasonsDoJ NICTS Office Cleaning for Northern Ireland Courts and Tribunal Service (NICTS) | £1,200,000 † | — | Awarded |
Contracts
DoJ NICTS Office Cleaning for Northern Ireland Courts and Tribunal Service (NICTS) · Information withheld for security reasons
- Signed
- 15 Feb 2021
- Value
- £1,200,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- See VI.4.3 / Review procedureMediation bodyReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Information withheld for security reasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.