Official UK procurement notice
NHS Tayside Replacement Linac and Record and Verify 2023
Authority: NHS Tayside (NHS & healthcare)
What is being bought2 lots · detail below
Published requirement descriptionNHS Tayside Radiotherapy department was looking to replace one of its current Linac and their Record and Verify system, which both came to the end of their product life cycles.
The Radiotherapy department is based at the Tayside Cancer Centre on the Ninewells Hospital Campus site.
CPV: Radiotherapy devices and supplies · Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,881,667 together) · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1LinacAwardedPublished value£2,455,834
The Board intended to award a contract to one successful Contractor for the supply of:
Lot 1 - one Linear Accelerator (Linac) (DD1)
The Board has accepted the highest ranked offer for the chosen Lot, unless the Board considered that no offer adequately met its requirements. If the Board considered that no offer adequately met the requirements specified herein, then the Board may decline to accept any offer.
In the case that the contract was awarded, the successful Contractor will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers in order to allow the successful Contractor to meet this commitment.
Lot #2Record and VerifyAwardedPublished value£425,833
The Board intended to award a contract to one successful Contractor for the supply of:
Lot 2 - one Record and Verify System (R&V) (DD9)
The Board has accepted the highest ranked offer for the chosen Lot, unless the Board considered that no offer adequately met its requirements. If the Board considered that no offer adequately met the requirements specified herein, then the Board may decline to accept any offer.
In the case that the contract was awarded, the successful Contractor will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers in order to allow the successful Contractor to meet this commitment.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- NHS Requirement: 70%
- Cost: 30%
Published award criteria (2)
- NHS Requirement: 70
- Cost: 30
- Suitability
Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
- Condition of participationno text publishedMinimum: 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of GBP5.8m for the last 3 years. 4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP5.8m for the last 3 years in the business area covered by the contract. 4B.5 It is a requirement of…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Jul 2023, 08:52 BST
- Last source update
- 4 Jan 2024, 11:41 GMT
- Award evaluation window
- 10 Aug 2023 – …
- Authority reference
SLC818/2023- FTS notice number
2024/S 000-000200- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03df2fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
The bringing of court proceedings against the Authority after the Framework Agreement has be entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.
Publisher note: The estimated values referred to in Section II.1.7 and V.2.4 covers the 24 months contract duration. (SC Ref:754402)
How it was run
Official notice- Submission deadline
- 18 Aug 2023, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 10 Aug 2023, 10:00 BST
Timeline
10 Aug 2023 → 4 Jan 2024 · 3 dates- Bids opened10 Aug 2023, 10:00 BST
- Submission deadline18 Aug 2023, 10:00 BST
- Notice published4 Jan 2024, 11:41 GMT
Notice history
2 events · 3 releases on Find a Tender · since 14 Jul 2023- Deadline moved to 18 Aug 2023, 10:00 BST14 Jul 2023, 10:17 BST+8 days · was 10 Aug 2023, 10:00 BST
- Status changed to complete4 Jan 2024, 11:41 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 10 Aug 2023 | 18 Aug 2023 | +8 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 10 Aug 2023 | 18 Aug 2023 | +8 d |
Extension request from one of the suppliers via PCS-T portal.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Linac1 award | |||
| Varian Medical Systems UK Ltd | £2,760,000 † | — | Awarded |
| Lot 2 · Record and Verify1 award | |||
| Varian Medical Systems UK Ltd | £379,406 † | — | Awarded |
Contracts
Lot 1 - Linac · Varian Medical Systems UK Ltd
- Signed
- 21 Dec 2023
- Value
- £2,760,000
- Status
- active
Lot 2 - Record and Verify · Varian Medical Systems UK Ltd
- Signed
- 21 Dec 2023
- Value
- £379,406
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Linac | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Record and Verify | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Varian Medical Systems UK LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.