Official UK procurement notice
NHS Lothian and NHS Grampian Radiotherapy Linac Replacement
Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)·Consortium: 3 public authorities
What is being bought3 lots · detail below
Published requirement descriptionNational Services Scotland (NSS) acting through its division Procurement, Facilities and Commissioning (PCF) is undertaking this procurement on behalf of both Lothian Health Board (the "Board") and Grampian Health Board (the "Board") (and together the "Boards").
It is intended that an award will be made of a single lot for each Board to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services to each individual Board, including installation on a “turnkey basis”. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.
Grampian Health Board (the “Board”) provides a comprehensive radiotherapy service based at the Aberdeen Royal Infirmary (“ARI”). The Board wishes to procure one Medical Linear Accelerator (“Linac”) for the delivery of radiotherapy treatments, in order to replace an existing linac.
Lothian Health Board have a requirement for the supply and installation of a 6MV radiotherapy treatment machine together with all associated equipment supplied therewith (“the Product”). The Product will be operated by the Board in the Edinburgh Cancer Centre (ECC) at Western General Hospital (WGH).
Both Linacs are being procured under the NHS Scotland Capital Equipment Replacement Programme (CERP).
CPV: Radiotherapy devices and supplies · Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£7,857,334 together) · same evaluation weights on every lotLot #1NHS Grampian Radiotherapy Linac (Adaptive)Published value£2,619,167
National Services Scotland (NSS) acting through its division Procurement, Facilities and Commissioning (PCF) is undertaking this procurement on behalf of Grampian Health Board (the "Board").
It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services, including installation on a “turnkey basis”. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.
The Grampian Health Board (the “Board”) provides a comprehensive radiotherapy service based at the Aberdeen Royal Infirmary (“ARI”). The Board wishes to procure one Medical Linear Accelerator (“Linac”) for the delivery of a Linac for the delivery of on-line adaptive radiotherapy treatments, in order to replace an existing linac. Additional information: For Lots 1 and 2, the Board intends to award a contract to one successful Contractor for the supply of either Lot 1 or Lot 2, but not both. The Board will accept the highest ranked offer for Lot 1, unless the quoted price exceeds the budget; or the Board considers that the offered products do not achieve a sufficient throughput; or the Board considers that no offer meets its requirements.
Lot #2NHS Grampian Radiotherapy Linac (Standard)Published value£2,619,167
National Services Scotland (NSS) acting through its division Procurement, Facilities and Commissioning (PCF) is undertaking this procurement on behalf of Grampian Health Board (the "Board").
It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services, including installation on a “turnkey basis”. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.
The Grampian Health Board (the “Board”) provides a comprehensive radiotherapy service based at the Aberdeen Royal Infirmary (“ARI”). The Board wishes to procure one Medical Linear Accelerator (“Linac”) for the delivery of a conventional multi-mode Linac for the delivery of radiotherapy treatments, in order to replace an existing linac. Additional information: For Lots 1 and 2, the Board intends to award a contract to one successful Contractor for the supply of either Lot 1 or Lot 2, but not both.
If the Board does not award a contract for Lot 1, then the Board will consider the highest ranked offer for Lot 2.
Lot #3NHS Lothian Radiotherapy Linac (Standard)Published value£2,619,000
National Services Scotland (NSS) acting through its division Procurement, Facilities and Commissioning (PCF) is undertaking this procurement on behalf of Lothian Health Board (the "Board").
It is intended that an award will be made of a single lot to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services, including installation on a “turnkey basis”. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.
Lothian Health Board have a requirement for the supply and installation of a 6MV radiotherapy treatment machine together with all associated equipment supplied therewith (“the Product”). The Product will be operated by the Board in the Edinburgh Cancer Centre (ECC) at Western General Hospital (WGH). Additional information: For NHS Lothian (Lot 3), this will be awarded separately from Lot 1 or 2 for NHS Grampian and will be considered on the basis of the highest scoring tender that meets both the budgetary and performance requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- NHS Requirement: 70%
- Cost: 30%
Published award criteria (2)
- NHS Requirement: 70
- Cost: 30
- Suitability
Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
- Condition of participationno text publishedMinimum: Minimum level(s) of standards required: 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of GBP10m for the last 3 years. 4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP10m for the last 3 years in the business area covered by the…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 May 2022, 15:02 BST
- Last source update
- 9 May 2022, 15:02 BST
- Award evaluation window
- 17 Jun 2022 – …
- Authority reference
SLC818/2022- FTS notice number
2022/S 000-012013- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03358aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract, to the winning tenderer(s). The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages.
Publisher note: The estimated value referred to in section II.1.5 and section II.2.6 covers the contract duration of the agreement. Grampian Health Board intends to award a contract to one successful Contractor for the supply of either Lot 1 or Lot 2, but not both. The Board will accept the highest ranked offer for Lot 1, unless: the quoted price exceeds the Board’s budget of GBP2,619,167 (exclusive of VAT) for this procurement; or the Board considers that the offered products do not achieve a sufficient throughput for its patient load; or the Board considers that no offer adequately meets its requirements. If the Board does not award a contract for Lot 1, then the Board will consider the highest ranked offer for Lot 2. If no offers fall within the budget for this procurement or the Board considers that no offer adequately meets the requirements specified herein, then the Board may decline to accept any offer. The Lothian Health Board will award lot 3 independently of lots 1 or 2. Each Health Board will enter into a legal agreement with the successful bidder for their lot independently. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21063. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: The contracts being awarded under this tender will be on the basis of prime contractor only. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: It is a mandatory requirement that potential contract participants agree to support the concept, provision and ongoing development of community benefits provision in relation to this contract. Potential contract participants are required to agree to this mandatory requirement. They are also requested to provide a brief summary of the community benefits that have recently been delivered within Scotland, if at all, and also what impact and outcomes these have achieved. Potential contract participants are required to summarise any proposed community benefits that will be developed and delivered as part of this contract if successful or, alternatively, potential contract participants confirm that they will engage with the NHS Scotland’s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting and is an approved compliant route to the realisation of community benefits. For further information please visit NHSS - www.nss.nhs.scot/procurement-and-logistics/sustainability/access-our-community-benefit-gateway/ (SC Ref:689202)
How it was run
Official notice- Submission deadline
- 17 Jun 2022, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 17 Jun 2022, 10:00 BST
Timeline
9 May 2022 → 17 Jun 2022 · 3 dates- Notice published9 May 2022, 15:02 BST
- Submission deadline17 Jun 2022, 10:00 BST
- Bids opened17 Jun 2022, 10:00 BST
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- NHS GrampianContracting authority
- NHS LothianContracting authority
Dispute resolution & review bodies
- Sherrif Court HouseReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.