Official UK procurement notice
NHS Grampian Radiotherapy TPS, OMS and Archive Replacement
Authority: NHS Grampian (NHS & healthcare)
What is being bought
Published requirement descriptionThe product for replacement under this new contract is for one (1) Treatment Planning System (TPS), one (1) Oncology Information Management System (OMS) and one (1) Radiotherapy Archive included within the OMS.
This is to be tendered as a single lot, including supply and installation on a “turnkey” basis as necessary within NHS Grampian located at the Aberdeen Cancer Centre at Aberdeen Royal Infirmary as the equipment has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).
CPV: Radiotherapy devices and supplies · Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices
The lotProcurement structure
single lot · no lot value publishedLot #1One (1) Treatment Planning System (TPS), one (1) Oncology Information Management…
One (1) Treatment Planning System (TPS), one (1) Oncology Information Management System (OMS) including one (1) Radiotherapy Archive is to be replaced and installed at the Aberdeen Cancer Centre located at Aberdeen Royal Infirmary as the equipment has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).
The implementation of these Products will be undertaken by the Contractor on a “turnkey” basis as necessary. Contractors are required to provide detailed information in relation to the turnkey arrangements.
It is expected that all Contractors will require to undertake site visit(s) to the Aberdeen Cancer Centre location in order to understand requirements and inform Contractors’ responses to this NHS Requirement.
It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services.
The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- NHS Requirement: 50%
- Implementation: 20%
- Cost: 30%
Published award criteria (3)
- NHS Requirement: 50
- Implementation: 20
- Cost: 30
- Condition of participationno text publishedMinimum: 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of GBP2430000 for the last 3 years. 4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP2430000 for the last 3 years in the business area covered by the contract. 4B.5 It is a requirem…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Jul 2026, 14:23 BST
- Last source update
- 17 Jul 2026, 14:23 BST
- Award evaluation window
- 17 Aug 2026 – …
- Authority reference
NPGRA08526- FTS notice number
2026/S 000-067866- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ce01Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract agreement has been entered into include the setting aside of the decision to award the contract agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the contract agreement has been entered into will not affect the contract agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the contract agreement has been entered into are limited to the award of damages.
Publisher note: The estimated value referred to in Section II.1.5 covers the 24 months contract duration (to the end of the warranty period). The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32321. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: It is a contract performance condition that the successful contractor supports the delivery and ongoing development of community benefits relevant to the subject matter of this framework agreement. The successful contractor will be required, during the performance of the contract, to identify, deliver, and report on appropriate community benefits within Scotland. As an alternative compliant route, the successful contractor may engage with NHS Scotland’s Community Benefits Gateway (CBG). AND The contractor must comply with the Fair Work First criteria as set out in the Scottish Government’s guidance and demonstrate ongoing compliance throughout the duration of the contract. AND Workers engaged in the delivery of the contract must be paid at least the Real Living Wage, where applicable, for the duration of the contract. (SC Ref:837776)
How it was run
Official notice- Submission deadline
- 17 Aug 2026, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 17 Aug 2026, 11:00 BST
Timeline
17 Jul 2026 → 17 Aug 2026 · 3 dates- Notice published97 days ago17 Jul 2026, 14:23 BST
- Submission deadline66 days ago17 Aug 2026, 11:00 BST
- Bids opened66 days ago17 Aug 2026, 11:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Aberdeen Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.