Find a TenderAwarded
Published 15 Nov 2022, 14:12 GMT

Official UK procurement notice

NHS Estates Technical Standards & Guidance Programme

Official notice

Authority: NHS England (Central government)·Consortium: 2 public authorities

2 lotsServicesOpen procedureSME suitable
Published estimate£7,885,000total for 2 lots · 1 value update
Submissions closed 26 Jun 2023awarded 1 Jul 2025
Awarded to Archus

What is being bought2 lots · detail below

Published requirement description

The NHS England Technical Standards and Guidance (TSG) Programme is responsible for publication of Health Building Notes (HBNs) and Health Technical Memoranda (HTMs). These have been provided to the NHS since the 1960s, but in 2017 responsibility was discharged from DHSC to NHS Improvement (now NHS England), within the national NHS Estates and Facilities division.<br/><br/>Producing TSG requires a specialist skill set, including architects, health planners, engineers, technical author and editorial skills. Since 2018 external specialist consultancy support has been procured to provide the necessary resource and expertise so NHS England can progress updates.

CPV: Architectural, construction, engineering and inspection services · Architectural, engineering and planning services · Construction consultancy services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£7,508,640 together)
Lot #1Scoping and Production of Priority HBNs and HTMsAwardedRenewal UK, Yorkshire & HumberPublished value£6,846,140

The NHS Estates Technical Standards and Guidance Programme team have responsibility to support the NHS Constitution right for patients to be cared for in a “clean, safe, secure and suitable environment” through publication of a suite of technical guidance documents, available free of charge and disseminated via the NHS England website<br/>www.england.nhs.uk/estates/ ↗<br/><br/>Health Building Notes (HBNs) give best practice guidance on the design and planning of new healthcare buildings and adaptation or extension of existing facilities.<br/><br/>Health Technical Memoranda (HTMs) give comprehensive advice and guidance on the design, installation and operation of specialised building and engineering technology used in the delivery of healthcare.<br/><br/>Specific skills required depend on the nature and coverage of individual guidance documents. Some will be provided by NHS England staff, but the majority of the work to deliver these documents will need to be provided by external suppliers:<br/><br/>Scoping – review existing guidance, both NHS related and more widely, to determine the specification of the guidance to be produced;<br/><br/>Production – work with the specified teams and stakeholders to develop the guidance, test and edit it;<br/><br/>Engagement with the appropriate stakeholders from NHS England, DHSC, across the NHS and relevant industry.<br/><br/>Professional services needed include:<br/><br/>Technical Authors<br/><br/>Subject Matter Experts<br/><br/>Technical Editors<br/><br/>Other specialist skillsets not available within NHS England, including healthcare architects, healthcare planners, engineers (e.g. mechanical, electrical, decontamination, fire) with specialist healthcare experience, medical equipment specialists, etc.<br/><br/>Project and Programme Management (PMO) resource to manage delivery of the programme and relevant interfaces.

Delivery: UK, Yorkshire & Humber
Extensions: Up to 12 months extension option · Up to 12 months extension optionVariant bids: not allowed
Lot #2HTM 05-series (Firecode)Renewal UKPublished value£662,500

The NHS Estates Technical Standards and Guidance Programme team have responsibility to support the NHS Constitution right for patients to be cared for in a “clean, safe, secure and suitable environment” through publication of a suite of technical guidance documents, available free of charge and disseminated via the NHS England website <br/>www.england.nhs.uk/estates/ ↗<br/><br/>Health Building Notes (HBNs) give best practice guidance on the design and planning of new healthcare buildings and adaptation or extension of existing facilities.<br/><br/>Health Technical Memoranda (HTMs) give comprehensive advice and guidance on the design, installation and operation of specialised building and engineering technology used in the delivery of healthcare.<br/><br/>Specific skills required depend on the nature and coverage of individual guidance documents. Some will be provided by NHS England staff, but the majority of the work to deliver these documents will need to be provided by external suppliers:<br/><br/>Scoping – review existing guidance, both NHS related and more widely, to determine the specification of the guidance to be produced;<br/><br/>Production – work with the specified teams and stakeholders to develop the guidance, test and edit it;<br/><br/>Engagement with the appropriate stakeholders from NHS England, DHSC, across the NHS and relevant industry.<br/><br/>Professional services needed include:<br/><br/>Technical Authors<br/><br/>Subject Matter Experts<br/><br/>Technical Editors<br/><br/>Other specialist skillsets not available within NHS England, including healthcare architects, healthcare planners, engineers (e.g. mechanical, electrical, decontamination, fire) with specialist healthcare experience, medical equipment specialists, etc.<br/><br/>Project and Programme Management (PMO) resource to manage delivery of the programme and relevant interfaces.

Delivery: UK
Extensions: Up to 12 months extension option · Up to12 months extension optionVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Price: 30%
Published award criteria (2)
  • Technical: 70
  • Price: 30
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
15 Nov 2022, 14:12 GMT
Last source update
15 Jul 2025, 09:17 BST
Award evaluation window
26 Jun 2023 – …
FTS notice number
2025/S 000-039790
Classification (CPV)
Architectural, construction, engineering and inspection servicesArchitectural, engineering and planning servicesConstruction consultancy services
Delivery area
UKYorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-03849f Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment
Review and risk notes
Review procedure

The tender includes a 10 day standstill period as required by the procurement contract regulations

Publisher note: Interested suppliers should register on the NHS England procurement system here: https://health-family.force.com/login<br/><br/>• Once logged in click 'Find Opportunities' and search for ‘NHS Estates Technical Standards & Guidance Programme'<br/>• Click 'Register Interest'<br/>• Once you have registered your interest you will be able to view the Requirements and submit a response to the question within the portal<br/>• Any messages about the opportunity should be sent via the e-procurement system. You can do this by going to the home page and:<br/>o Click on 'My proposals & Quotes'<br/>o Click the relevant Project Title<br/>o Click 'Messages' & 'New Message

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
26 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
26 Jun 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Jan 2023 → 15 Jul 2025 · 4 dates
  1. Next notice expected
    31 Jan 2023
  2. Submission deadline
    26 Jun 2023, 12:00 BST
  3. Bids opened
    26 Jun 2023, 13:00 BST
  4. Notice published
    15 Jul 2025, 09:17 BST

Notice history

6 events · 4 releases on Find a Tender · since 15 May 2023
  1. Published value updated to £7,885,000
    15 May 2023, 12:51 BST
    was £7,508,640
  2. Status changed to active
    15 May 2023, 12:51 BST
  3. Procurement method changed
    15 May 2023, 12:51 BST
  4. Deadline published: 26 Jun 2023, 12:00 BST
    15 May 2023, 12:51 BST
  5. Status changed to complete
    15 Jul 2025, 09:17 BST
  6. Buyer details updated
    15 Jul 2025, 09:17 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextDescription of procurement · II.2.4.1—The NHS Estates Technical Standards and Guidance Programme team have responsibility to support the NHS Constitution right for patients to be cared for in a "clean, safe, secure and suitable environment" through publication of a suite of technical guidance documents, available free of charge and disseminated via the NHS England website https://www.england.nhs.uk/estates/ Health Building Notes (HBNs…

1 amendment published without a description.

Routine re-releases (4)
  • 2022-11: 1 release · 15 Nov 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 22 from SMEs
Contracts signed 1latest 1 Jul 2025
Awarded toValueDateStatus
Lot 1 · Scoping and Production of Priority HBNs and HTMs1 award
ArchusSME——Awarded

Contracts

  • Contract 039790-2025-1 · ArchusSME

    Signed
    1 Jul 2025
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Scoping and Production of Priority HBNs and HTMs2bids · 2 electronic2—£7,885,000 – £7,885,000

Contracting authority & participating public bodies

2 public bodies on the notice

NHS England

Contracting authorityCentral GovernmentBody governed by public lawHealth Wellington House, 133-135 Waterloo Rd, London, South East, SE1 8UGContact name, email

Dispute resolution & review bodies

  • The High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • ARCHUS LIMITEDAwarded supplier06937095 101 Victoria Street, Redcliffe, Bristol, Yorkshire & Humber, BS1 6PUContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria