Official UK procurement notice
NH1709-2 Digital Dental Management & EPR Software
Authority: Northumbria Healthcare NHS Foundation Trust (Central government)
Sectors: Software Packages & ERP (48)Health & Social Care (85) Delivery: North East (UKC2)
Published estimate£150,000≈ £30k / year · £180,000 inc. VAT47.1% above published estimate
Submissions closed 21 Oct 2025awarded 24 Nov 2025
Award (standstill) to Carestream Dental Ltd
Contract term 5 yrsends 12 Nov 2030 · up to 12 Nov 2035 with extensions · starts 13 Nov 2025
What is being bought
Published requirement descriptionStandstill period - Ending 8th December 2025 with contract to be entered on or after 9th December 2025.
For provision of Digital Dental Management System and EPR Software for Northumbria Healthcare NHS Foundation Trust.
- The authority expects to re-tender this requirement around 1 Mar 2035, 23:59 GMT.
- No preliminary market engagement: No pre market engagement undertaken
CPV: Dental practice and related services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (9)
- Ability to meet Clinical & Operational Requirements: 25%
- Ability to meet Technical solution and interfacing requirements: 10%
- Ability to meet Reporting and Coding requirements: 7.5%
- Ability to meet Maintenance and Support requirements: 5%
- Ability to meet Implementation requirements: 7.5%
- Supporting Cross-Trust Alliance: 5%
- Action to Support your Employees: 5%
- Total Costs over 5 years: 30%
- Commitment to Minimising Carbon Emissions: 5%
Published award criteria (9)
- Ability to meet Clinical & Operational Requirements
- Ability to meet Technical solution and interfacing requirements
- Ability to meet Reporting and Coding requirements
- Ability to meet Maintenance and Support requirements
- Ability to meet Implementation requirements
- Supporting Cross-Trust Alliance
- Commitment to Minimising Carbon Emissions
- Action to Support your Employees
- Total Costs over 5 years
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Mar 2035
- First published
- 25 Sept 2025, 14:03 BST
- Last source update
- 26 Nov 2025, 12:07 GMT
- Award evaluation window
- Submission end – 3 Nov 2025
- Authority reference
NH1709-2- FTS notice number
2025/S 000-059720- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a22cFind a Tender- Contract terms summary
30 days from invoice
How it was run
Official noticeRun through: Atamis (Health Family) · Who buys & how to bid on Atamis
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
- Submission deadline
- 21 Oct 2025, 12:00 BST
- Clarification deadline
- 14 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Submissionelectronically via e-tendering system Atamis
Timeline
25 Sept 2025 → 8 Dec 2025 · 8 dates- Tender notice published394 days ago25 Sept 2025, 14:03 BST
- Clarification questions by375 days ago14 Oct 2025, 12:00 BST
- Submission deadline368 days ago21 Oct 2025, 12:00 BST
- Award decision expected by355 days ago3 Nov 2025, 23:59 GMT
- Contract starts346 days ago13 Nov 2025
- Assessment summaries sent333 days ago26 Nov 2025
- Latest notice published332 days ago26 Nov 2025, 12:07 GMT
- Standstill ends320 days ago8 Dec 2025, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 25 Sept 2025- Tender notice published25 Sept 2025, 14:03 BSTUK4
- Contract award notice published26 Nov 2025, 12:07 GMTUK6
- Status changed to complete26 Nov 2025, 12:07 GMT
- Contract signature expected12 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £220,6481 award exc. VAT
Bids received 75 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Carestream Dental LtdNH1709-2 Digital Dental Management and EPR Software15 Dec 2025 – 14 Nov 2030 · up to 14 Nov 2035Extensions: 5 x optional 12 month extension | £220,648 | 24 Nov 2025standstill to 8 Dec 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders | 5 | 7 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Carestream Dental LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender