Official UK procurement notice
NGS Fully Comprehensive BMS Maintenance Contract
Authority: National Galleries of Scotland
What is being bought
Published requirement descriptionNo description was published on the notice. See the official documents.
CPV: Building and facilities management services · Energy-management services · Industrial control software package · Industry specific software package · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1The contract is for the provision of a fully comprehensive, performance related…
The contract is for the provision of a fully comprehensive, performance related contract which provides the maintenance and servicing of NGS' multi-property estate Building Management System (BMS). The ongoing and continuous specified performance of this system is critical to the safe housing of highly valuable works of art and the maintenance and functionality of the buildings in which they are located.
The BMS employs Trend software and graphics, which is server managed and administered from several end user points and the contract covers all of its integral hardware, software and associated ancillary items.
The estimated value of the contract includes an annual provisional sum that will be used to call off small works related to the specified service and maintenance. Provisional sums will be spent at the discretion of National Galleries Scotland.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Apr 2022, 08:50 BST
- Last source update
- 27 Apr 2022, 08:50 BST
- Authority reference
GEN/014/001- FTS notice number
2022/S 000-010782- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0330bcFind a Tender
Publisher note: This is a second modification of a contract award by the National Galleries of Scotland on 1 October 2014 (SC Ref: 321 716). (SC Ref:691394)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| East Coast Controls Ltd | £961,852 † | — | Awarded |
Contracts
NGS Fully Comprehensive BMS Maintenance Contract · East Coast Controls Ltd
- Signed
- 1 Oct 2014
- Value
- £961,852
- Status
- active
- Change This modification is a further extension of 12 months – from 1st April 2022 to 31st March 2023 – to an existing contract that was advertised as being extendable annually for up to a total contract duration of six years; and extended for a further 18 months via an initial modification notice for the period 1st October 2020 to 31st March 2022. This modification is made in accordance with the terms of Article 72(1)(c) and 72(2) of The Public Contracts (Scotland) 2015. The modification has been brought about by circumstances which NGS could not have foreseen. This proposed modification is in respect of duration and does not involve any changes being made to the existing contract in terms of the services being provided to National Galleries Scotland (NGS). Whilst NGS will make payment to the Contractor in respect of the additional 12 months of services being provided, the price shall not exceed 50% of the initial contract value in accordance with article 72(1)(c)(iii) and 72(2) ‘successive modifications’. This proposed modification does not have an effect of changing the economic balance of the contract, nor does this modification operate to change the scope of the existing contract. This proposed modification in terms of contract duration does not have the effect of rendering this contract materially different from the existing contract. During this extension period, NGS will proceed with a new procurement exercise for Fully Comprehensive BMS Maintenance Services., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The combined stopping of works due to the lockdown, along with the complex and changing nature of construction requirements and the ongoing impact of C-19 pandemic, have led us to revise the timeline of the Scottish National Gallery (SNG) project. Due to existing contractual arrangements, this modification ensures the same Contractor is delivering BMS Maintenance services for the entire SNG site while construction is completed and avoids the technical complication of integrating two separate BMS systems and services on one site which may create vulnerabilities of site security.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- East Coast Controls LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.