Find a TenderAwarded

Published 5 Dec 2022, 17:15 GMT

Official UK procurement notice

Next Flood Warning System (NFWS)

Authority: ENVIRONMENT AGENCY (Public body)·Consortium: 2 public authorities

ServicesCompetitive procedure with negotiation

Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Software Packages & ERP (48)Postal and telecommunications services (64)

+1 more

IT Services & Software (72)

Delivery: UK

Published estimate£31,650,000exc. VAT24.6% below published estimate

Submissions closed 30 Jan 2023awarded 22 Dec 2023

Awarded to Leidos

What is being bought

Published requirement description

The EA has used a flood warning system (FWS) to deliver a flood warning service to the public, partners and the media for over twenty years. The current system has remained largely unchanged for many years. FWS is supported by satellite systems maintained by the EA and third-party suppliers in order to provide accurate and up-to-date information to users. This is a complex technology estate, and includes telemetry systems, forecasting systems and services all feeding into messages being issued from the FWS. The purpose of this notice is to announce the award of the contract (which shall commence on 4th March 2024) for the next flood warning system (NFWS). Please refer to II.2.4.1 for further information.

CPV: Contact management software package · Electronic message and information services · Geographic information systems (GIS or equivalent) · IT services: consulting, software development, Internet and support · Information technology services · Interactive voice response software package · Short Message Service (SMS) services · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1The capabilities required for NFWS are summarised below:AwardedRenewalPublished value£31,650,000

The capabilities required for NFWS are summarised below: a. to implement and cutover to the Supplier Solution in its entirety (the "Beta") within eighteen (18) months of the Effective Date; b. to provide the core NFWS functionality for Users within England:

define (geographic) Operational Boundaries and Target Areas;
provide a Common Operational Picture by region;
create Warnings and manage Warnings in force;
allow Users and Organisations to Register to receive Warnings;
issue location-based Warnings and other Messages through multiple Contact Channels;
obtain contact details for Unregistered Users for a region;
ingest data or publish data to GIS systems, address systems, flood risk mapping systems, telemetry systems, forecasting systems, and data sharing systems. c. provide product delivery, user-centered services, IT Service Management and hosting; d. provide the capability to introduce future services, such as additional geospatial services, new Contact Channels (e.g. social media, smart devices, mobile app), new flood and/or geospatial related digital services, and new Message types (e.g. environment related incidents, such as drought); and e. provide the option for other Defra Group bodies, Risk Management Authorities, and other UK government departments to utilise the Services. NFWS must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the draft Contract that the EA may wish to implement via the Change Control Procedure. In addition, the Supplier must propose new ideas, innovations, and service improvements via a bi-annual Continuous Improvement Plan.

Delivery: UK

Extensions: The initial contract duration will be 6 years (commencing 4th March 2024) with the Environment Agency having the option to extend the Contract by an aggregate duration of up to an additional four years in increments of 2 years (6+2+2). · The initial duration of the Contract will be 6 years (which assumes up to 18 months to complete implementation, followed by 54 months of operational service), with the EA having the option to extend the Contract by an aggregate duration of up to an additional four years in two year increments (i.e. 6+2+2).Second stage: up to 4 candidates invited to tenderVariant bids: not allowed

38221000 Geographic information systems (GIS or equivalent)48000000 Software package and information systems 48333000 Contact management software package 48512000 Interactive voice response software package 64212100 Short Message Service (SMS) services 64216000 Electronic message and information services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 35%Social value: 10%

Published sub-criteria (3)

Technical Solution: 55%
price: 35%
Social Value: 10%

Published award criteria (3)

Technical Solution: 55
Social Value: 10
Price: 35

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Competitive procedure with negotiation
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 5 Dec 2022, 17:15 GMT
Last source update: 5 Feb 2024, 14:09 GMT
Authority reference: C22666
FTS notice number: 2024/S 000-003703
Classification (CPV): Contact management software packageElectronic message and information servicesGeographic information systems (GIS or equivalent)IT services: consulting, software development, Internet and supportInformation technology servicesInteractive voice response software packageShort Message Service (SMS) servicesSoftware package and information systems
Delivery area: UK
Official registry OCID: ocds-h6vhtk-038ad3 Find a Tender

Publisher note: The contract value is expected to be up to £23,853,272.15 (net of VAT) during the overall maximum 10-year term (6+2+2), which includes the cost of implementation, ongoing operational service charges, contract extensions, contract changes and an allowance for indexing of prices. The contract value is an estimate only and will be dependent upon whether an extension (in part or in whole) is enacted, whether any optional services (in part or in whole) are enacted, the extent of any contract changes, and the indices used to index prices. The Environment Agency (EA), an executive non-departmental public body sponsored by Department for Environment, Food & Rural Affairs (Defra), has entered into the contract as the contracting authority on behalf of itself, with the option for the following bodies to utilise the services procured under this contract: (a) Other Defra group bodies (as defined at https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs); (b) Risk management authorities (as defined in the Flood and Water Management Act 2010 as an “English risk management authority” at https://www.legislation.gov.uk/ukpga/2010/29/section/6); and (c) Other UK government departments (as defined at https://www.gov.uk/government/organisations).

How it was run

Official notice

Run through: Defra Group eSourcing

Supplier login requiredLanguage: EN

Access & registration note: Free

Submission deadline: 30 Jan 2023, 10:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline

Detailed submission instructions & authority contactsFrom official release

defra-family.force.com/s/Welcome ↗

Timeline

30 Jan 2023 → 5 Feb 2024 · 3 dates

Submission deadline
30 Jan 2023, 10:00 GMT
Invitations to tender expected
27 Feb 2023
Notice published
5 Feb 2024, 14:09 GMT

Notice history

2 events · 2 releases on Find a Tender · since 5 Feb 2024

Status changed to complete
5 Feb 2024, 14:09 GMT
Buyer details updated
5 Feb 2024, 14:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £23,853,2721 contract exc. VAT

Bids received 4

Contracts signed 1latest 22 Dec 2023

Awarded to	Value	Date	Status
LeidosSubcontracting: declared	£23,853,272 †	—	Awarded

Contracts

Contract 003703-2024-1 · Leidos
Signed
22 Dec 2023
Value
£23,853,272
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic	0	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

ENVIRONMENT AGENCY (Defra Network eTendering Portal)

Contracting authorityPublic bodyMinistry or any other national or federal authority, including their regional or local subdivisionsEnvironmental protection Seacole Building, 2 Marsham Street, London, UK, SW1P 4DFContact name, email, phone

Consortium members and other public bodies

Defra Network eTendering PortalContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsEnvironmental protection London, UKContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Public Procurement Review BodyMediation bodyReview bodyReview contact point N/AContact email

Bidders & participating suppliers

1 commercial party on the notice

LeidosAwarded supplier Elliot St, Elliot Square, Glasgow, Glasgow, UK, G3 8EP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria