Official UK procurement notice
New Year's Eve (NYE) Event Framework 2026-2029
Authority: Greater London Authority·On behalf of: Transport for London
What is being bought
Published requirement descriptionOn behalf of the Greater London Authority (GLA), Transport for London (TfL) have procured a Single Supplier Framework for event management of New Year's Eve (NYE) events for 2026-2029. The Framework is expected to be for four years, with optional annual call-offs.
This Contract Award Notice is to inform the market of the award of the Framework to Heart Productions Limited.
- The authority expects to re-tender this requirement around 14 Jan 2030, 23:59 GMT.
- How the procedure runs: Stage 1 Bidders are invited to submit a response to our Procurement Specific Questionnaire (inclusive of Conditions of Participation). All PSQ received will be evaluated against the published scoring criteria, full details are included in the PSQ Guidance. Up to five (5) highest ranked bidders will invite to the Invitation to Tender (ITT) stage of this procurement, TfL reserves the right to increase the number of bidders being invited to the ITT stage, this is detailed in the PSQ Guidance. Stage 2 The DRAFT ITT Evaluation Criteria published at Stage 1, may be refined later at Stage 2. In this event, TfL would publish the refined Evaluation Criteria in the Stage 2 ITT Pack. Following publication of the ITT shortlisted bidders will have the opportunity to seek clarifications on the tender pack. Any information shared by TfL in relation to a clarification that could benefit all bidders will be recorded and shared as part of the clarification log. Negotiation/Best and Final Offer (BAFO). The contract award will be made to the bidder who has submitted the Most Advantageous Tender (MAT) in line with the evaluation criteria.
CPV: Event services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
- Framework period
- 3 yrs 10 mo from 27 May 2026
Published description of the framework
The Framework is expected to be for four years, with optional annual call-offs (i.e., 1+1+1+1). A detailed pricing schedule will be developed which the supplier will complete to obtain their total price for evaluation purposes.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£35,000,000
- Economic & financial standing
Legal and financial capacity conditions of participation can be found within the Procurement Specific Questionnaire (PSQ).
- Technical & professional ability
Technical ability conditions of participation can be found within the Procurement Specific Questionnaire (PSQ).
- Condition of participationshortlisting
As stated in the PSQ.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (11)
- Technical Question: Creative: Innovative and deliverable show concept, design, and realisation.: 10%
- Technical Question: Project Management, Delivery, and stakeholder management.: 25%
- Technical Question: Production of infrastructure, technical services, and Health & Safety management.: 15%
- Social Value: Equality Diversity and Inclusion: 4%
- Technical Question: Commercial, Hospitality, Activations.: 10%
- Price: Events Production: 5%
- Price: Project Staffing: 15%
- Price: Crowd Management: 5%
- Price: Management Fee: 5%
- Social Value: Ethical Sourcing and Responsible Procurement: 2%
- Social Value: Environment: 4%
Published award criteria (11)
- Technical Question: Creative: Innovative and deliverable show concept, design, and realisation.: Technical Question: Creative: Innovative and deliverable show concept, design, and realisation.
- Technical Question: Commercial, Hospitality, Activations.: Technical Question: Commercial, Hospitality, Activations.
- Technical Question: Project Management, Delivery, and stakeholder management.: Technical Question: Project Management, Delivery, and stakeholder management.
- Technical Question: Production of infrastructure, technical services, and Health & Safety management.: Technical Question: Production of infrastructure, technical services, and Health & Safety management.
- Social Value: Equality Diversity and Inclusion
- Social Value: Ethical Sourcing and Responsible Procurement
- Social Value: Environment
- Price: Events Production
- Price: Project Staffing
- Price: Crowd Management
- Price: Management Fee
- Economic & financial standing
Legal and financial capacity conditions of participation can be found within the Procurement Specific Questionnaire (PSQ).
- Technical & professional ability
Technical ability conditions of participation can be found within the Procurement Specific Questionnaire (PSQ).
- Condition of participationshortlisting
As stated in the PSQ.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “New Year's Eve (NYE) Event Framework 2026-2029” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 14 Jan 2030
- First published
- 23 May 2025, 16:44 BST
- Last source update
- 27 May 2026, 14:36 BST
- Award evaluation window
- Submission end – 8 May 2026
- Authority reference
WS2522426198- FTS notice number
2026/S 000-009690- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05248fFind a Tender
- How it runs
Stage 1
Bidders are invited to submit a response to our Procurement Specific Questionnaire (inclusive of Conditions of Participation).
All PSQ received will be evaluated against the published scoring criteria, full details are included in the PSQ Guidance.
Up to five (5) highest ranked bidders will invite to the Invitation to Tender (ITT) stage of this procurement, TfL reserves the right to increase the number of bidders being invited to the ITT stage, this is detailed in the PSQ Guidance.
Stage 2
The DRAFT ITT Evaluation Criteria published at Stage 1, may be refined later at Stage 2. In this event, TfL would publish the refined Evaluation Criteria in the Stage 2 ITT Pack.
Following publication of the ITT shortlisted bidders will have the opportunity to seek clarifications on the tender pack. Any information shared by TfL in relation to a clarification that could benefit all bidders will be recorded and shared as part of the clarification log.
Negotiation/Best and Final Offer (BAFO).
The contract award will be made to the bidder who has submitted the Most Advantageous Tender (MAT) in line with the evaluation criteria.
How it was run
Official notice- Requests to participate (first stage)
- 23 Feb 2026, 12:00 GMT
- Appointment period ends
- 23 Feb 2026, 12:00 GMT
- Clarification deadline
- 17 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 May 2025 → 5 Jun 2026 · 11 dates- Planning notice published23 May 2025, 16:44 BST
- Market engagement331 days ago27 Nov 2025, 23:59 GMT
TfL invites suppliers to participate in this Preliminary Market Engagement exercise by attending a Supplier Day on 28 November 2025, via Microsoft (MS) Teams. All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity.
The engagement process consists of the following key steps:
- Expression of Interest in the procurement/Supplier Day: Suppliers who wish to participate should express their interest by emailing [email protected] and quoting "NYE Event Framework 2026-2029-Registering Interest", before the deadline of 17:00 noon on 27 November 2025.
- TfL reserves the right to hold 1-2-1s with suppliers following the Supplier Day. We encourage all interested suppliers, regardless of size, to take part in this early market engagement process, please note, this is not a call for competition. Your insights and expertise will be invaluable in shaping our procurement approach. If you have any questions about the process, please email Colin Seymour via [email protected].
We look forward to hearing from you.
- Next notice expected284 days ago13 Jan 2026, 23:59 GMT
- Tender notice published263 days ago3 Feb 2026, 18:51 GMT
- Clarification questions by249 days ago17 Feb 2026, 17:00 GMT
- Admission / appointment period ends243 days ago · period end, not a bid countdown23 Feb 2026, 12:00 GMT
- Award decision expected by169 days ago8 May 2026, 23:59 BST
- Assessment summaries sent151 days ago27 May 2026, 00:00 BST
- Contract starts151 days ago27 May 2026, 00:00 BST
- Latest notice published150 days ago27 May 2026, 14:36 BST
- Standstill ends141 days ago5 Jun 2026, 23:59 BST
Notice history
9 events · 4 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 16:44 BSTUK1
- Preliminary market engagement notice published21 Nov 2025, 17:40 GMTUK2
- Published value published: £35,000,00021 Nov 2025, 17:40 GMT
- Tender notice published3 Feb 2026, 18:51 GMTUK4
- Status changed to active3 Feb 2026, 18:51 GMT
- Procurement method changed3 Feb 2026, 18:51 GMT
- Contract award notice published27 May 2026, 14:36 BSTUK6
- Status changed to complete27 May 2026, 14:36 BST
- Contract signature expected6 Jun 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| (HEART) PRODUCTIONS LIMITED6 Jun 2026 – 31 May 2030 | £35,000,000 | 21 May 2026standstill to 5 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Who bid
- won(HEART) PRODUCTIONS LIMITED · Greater London
- did not winFAR AND BEYOND EVENTS LIMITED · Greater London
- did not winPEOPLE LIVE LIMITED · Yorkshire and the Humber
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Transport for LondonProcess contact pointProcuring entityTransport for London are carrying out the procurement, on behalf of the contracting authority. Role: Procurement and Commercial Evaluation
Framework contractors & participating bidders
3 commercial parties on the notice · 1 awarded- (HEART) PRODUCTIONS LIMITEDFramework contractor
- FAR AND BEYOND EVENTS LIMITEDBidder / tenderer
- PEOPLE LIVE LIMITEDBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications (1) NYE Events PSQ Guidance - READ THIS FIRST (2) NYE Events PSQ - (STAGE 1) (3) NYE Events ITT - (STAGE 2) - FOR INFORMATION ONLY
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender