Official UK procurement notice
NEPO417 Janitorial and Facilities Supplies Framework Solution
Authority: Durham County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a Framework Agreement for the renewal of the NEPO417 Janitorial and Facilities Supplies Framework Solution.
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTender system at procontract.due-north.com/register ↗.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Helpdesk Ticketing System (proactis.kayako.com ↗) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContract [email protected] this will automatically log a support ticket on the Proactis Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant to the actual value of orders (if any) which will be placed with the successful Contractor(s) by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
- Recurrence: 12 months prior to the published expiry date
CPV: Cleaning products
How this framework works
From the published notice- Places
- up to 5 suppliers · 4 bids received (0.8 per place) · 2 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1The Supply and Delivery of a range of Janitorial and Facilities Supplies products…AwardedRenewal
The Supply and Delivery of a range of Janitorial and Facilities Supplies products which fully meets the requirements of Contracting Authorities in the preparation, cleaning and treatment of a diverse range of flooring and surfaces.
The scope of the requirements for the NEPO417 Janitorial and Facilities Supplies covers the following Sections:
- Section 1 - Cleaning Chemicals (Domestic & Industrial)
- Section 2 - Janitorial Supplies
- Section 3 - Washroom Supplies
- Section 4 - Environmentally Friendly Alternatives
It is NEPO's intention to appoint a maximum of 5 Contractor(s) to the Framework Agreement.
All Contractor(s) appointed to the Framework will need to provide national coverage.
NEPO Member Authorities will use 1st Ranked Contractor throughout the entire Framework Period.
NEPO Associate Members who want to utilise this Framework Agreement will be required to undertake their own mini-competition for their needs, where all 5 Contractor(s) appointed to the Framework will be invited to submit a bid in line with the Framework rates.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Question 8.1 Logistics: 20%
- Question 8.3 - Named and Proposed Contract Manager for NEPO417 Janitorial Framework: 5%
- NEPO Core Product List: 45%
- NEPO Non-Core List: 15%
- Question 9.1 Social Value Commitment/Calculator/Method Statement: 10%
- Question 8.2 Environmentally Friendly Alternative Products: 5%
Published award criteria (6)
- Question 8.1 Logistics: 20
- Question 8.2 Environmentally Friendly Alternative Products: 5
- Question 8.3 - Named and Proposed Contract Manager for NEPO417 Janitorial Framework: 5
- Question 9.1 Social Value Commitment/Calculator/Method Statement: 10
- NEPO Core Product List: 45
- NEPO Non-Core List: 15
- Suitability
Selection as stated in the procurement documents
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “NEPO417 Janitorial and Facilities Supplies Framework Solution” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 12 months prior to the published expiry date
- First published
- 1 Oct 2021, 15:37 BST
- Last source update
- 4 Jan 2023, 13:30 GMT
- Award evaluation window
- 4 Nov 2021 – …
- Authority reference
NEPO417- FTS notice number
2023/S 000-000163- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e70eFind a Tender
Publisher note: This is a recurrent procurement. Estimated timing for further notices to be published: 12 months prior to the published expiry date.
How it was run
Official notice- Appointment period ends
- 4 Nov 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 120 days from the deadline
- Bids opened
- 4 Nov 2021, 13:00 GMT
Timeline
4 Nov 2021 → 4 Jan 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 Nov 2021, 12:00 GMT
- Bids opened4 Nov 2021, 13:00 GMT
- Notice published4 Jan 2023, 13:30 GMT
Notice history
3 events · 3 releases on Find a Tender · since 1 Feb 2022- Status changed to complete1 Feb 2022, 17:30 GMT
- Buyer details updated1 Feb 2022, 17:30 GMT
- Buyer details updated4 Jan 2023, 13:30 GMT
Published amendments (1)
The price per product MUST be fixed for the initial 24 month period of this Framework Solution and bidder(s) must ensure that they submit a price for all the products specified within each Part and each Section. This Clause is to be removed from the Terms and Conditions.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
NEPO417 Janitorial & Facilities Supplies Framework Solution
- Signed
- 5 Jan 2022
- Value
- —
- Status
- active
NEPO417 Janitorial & Facilities Supplies Framework Solution
- Signed
- 5 Dec 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Supply and Delivery of a range of Janitorial and Facilities Supplies products… | 4bids · 4 electronic | 0 | — | £7,000,000 – £21,000,000 |
| Whole notice | — | — | — | £7,000,000 – £21,000,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Durham County Council on behalf of Association of North East Council LimitedContracting authorityRegional or local authorityGeneral public services
Framework contractors & participating bidders
2 commercial parties on the notice- Bunzl UK Limited - 1st Ranked ContractorFramework contractor
- Nationwide Hygiene Group - 2nd Ranked ContractorFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria