Find a TenderAwardedContract details notice

Published 15 Aug 2025, 11:47 BST

Official UK procurement notice

NCIC - Bread & Milk · UK public procurement notice

Official notice

Authority: North Cumbria Integrated Care NHS Foundation Trust (Central government)

2 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitableMax 1 lot to bidMax 1 lot per supplier

Sectors: Food, beverages, tobacco and related products (15) Delivery: North West (UKD1)

Published estimate£500,000total for 2 lots · £500,000 inc. VAT

Submissions closed 26 Oct 2025awarded 1 Dec 2025

Awarded to Caterite Food and Wineservice LTD

Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025

What is being bought2 lots · detail below

Published requirement description

North Cumbria Integrated Care NHS Foundation Trust has entered into a contract for the provision of milk and bread products.

The contract period will be initially for 3 years, with an option to extend up to an additional 1+1 years (giving a maximum of 5 years), based upon Trust requirements.

The authority expects to re-tender this requirement around 1 Aug 2028, 23:59 BST.

CPV: Bread · Milk

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot

Lot #1MilkAwardedRenewal 3 yrsSMEVCSEPublished value£390,000

Suppliers must provide a range of milk products, including skimmed milk, semi-skimmed milk, and full cream milk, all available in a variety of sizes including 1 pint/500ml, 2 pint/1 litre & 4 pint/2 litre. The Trust also welcomes the inclusion of plant-based milk alternatives as an optional offering.

Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £390,000 exc. VAT · £390,000 inc. VAT

Eligibility: SME eligibleVCSE eligible

Extensions: It is envisaged that the contract period will be initially for 3 years, with an option to extend up to an additional 1+1 years (giving a maximum of 5 years), based upon Trust requirements.

15511000 Milk

Lot #2BreadAwardedRenewal 3 yrsSMEVCSEPublished value£110,000

Suppliers are expected to provide sliced white and wholemeal loaves in a variety of thicknesses.

Contract period: 1 Dec 2025 – 30 Nov 2028 (3 yrs) · up to 30 Nov 2030 with extensionsValue: £110,000 exc. VAT · £110,000 inc. VAT

Eligibility: SME eligibleVCSE eligible

15811100 Bread

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 30%Price: 60%Social value: 10%

Published award criteria (3)

Quality
Price
Social Value

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Aug 2028
First published: 15 Aug 2025, 11:47 BST
Last source update: 24 Mar 2026, 15:53 GMT
Award evaluation window: Submission end – 17 Nov 2025
Authority reference: C410524
FTS notice number: 2025/S 000-059671
Latest notice: Contract details notice (UK7)
Classification (CPV): BreadMilk
Delivery area: North West (UKD1)
Official registry OCID: ocds-h6vhtk-0588ca Find a Tender

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Submission deadline: 26 Oct 2025, 23:59 GMT
Clarification deadline: 10 Oct 2025, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal health-family.force.com/s/Welcome ↗.

Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:

Phone: 0800 9956035

E-mail: [email protected]

Timeline

15 Aug 2025 → 24 Mar 2026 · 10 dates

Planning notice published
15 Aug 2025, 11:47 BST
Next notice expected
1 Sept 2025, 23:59 BST
Tender notice published390 days ago
25 Sept 2025, 12:57 BST
Clarification questions by375 days ago
10 Oct 2025, 23:59 BST
Submission deadline359 days ago
26 Oct 2025, 23:59 GMT
Award decision expected by337 days ago
17 Nov 2025, 23:59 GMT
Assessment summaries sent324 days ago
1 Dec 2025
Contract starts324 days ago
1 Dec 2025
Standstill ends313 days ago
11 Dec 2025, 23:59 GMT
Latest notice published210 days ago
24 Mar 2026, 15:53 GMT

Notice history

10 events · 6 releases on Find a Tender · since 15 Aug 2025

Planned procurement notice published
15 Aug 2025, 11:47 BST
UK3
Tender notice published
25 Sept 2025, 12:57 BST
UK4
Status changed to active
25 Sept 2025, 12:57 BST
Deadline moved to 26 Oct 2025, 23:59 GMT
25 Sept 2025, 12:57 BST
+26 days · was 1 Oct 2025, 12:00 BST
Contract award notice published
1 Dec 2025, 09:22 GMT
UK6
Status changed to complete
1 Dec 2025, 09:22 GMT
Contract award notice published
1 Dec 2025, 09:28 GMT
UK6
Contract signature expected
15 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
24 Mar 2026, 15:47 GMT
UK7
Contract details notice published
24 Mar 2026, 15:53 GMT
UK7

Routine re-releases (6)

2025-12: 1 release · 1 Dec 2025
2025-09: 1 release · 25 Sept 2025
2025-08: 1 release · 15 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £291,5561 award exc. VAT

Bids received 99 from SMEs

Contracts signed 1latest 19 Mar 2026

Awarded to	Value	Date	Status
Across several lots1 award
Caterite Food and Wineservice LTDSME1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Optional extension for 1 + 1 years · Amended: The wrong date for possible extension was selected	£291,556	1 Dec 2025	Awarded

Contracts

Contract 1 · Caterite Food and Wineservice LTDSME
Signed
19 Mar 2026
Value
£291,556
Period
19 Mar 2026 – 18 Mar 2029 · up to 18 Mar 2031 with extensions
Status
active
Extensions
Optional extension for 1 + 1 years
- Change End date was wrong on initial notice by 1 day
8 agreed KPIs: Order Fulfilment Rate · Product Substitution Rate · On-Time Delivery Rate …
- Order Fulfilment Rate
- Product Substitution Rate
- On-Time Delivery Rate
- Temperature Compliance Rate
- Product Rejection Rate
- Shelf Life Compliance
- Issue Resolution Time
- Audit Pass Rate

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Milk	5final-stage tenders	5	0	—
2 · Bread	4final-stage tenders	4	0	—

Contracting authority & participating public bodies

North Cumbria Integrated Care NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PDXN-7482-RVVM Cumberland Infirmary, NCIC Trust HQ, Pillars Building, Infirmary Street, Carlisle, North West, CA2 7HYContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Caterite Food and Wineservice LtdAwarded supplierGB-PPON: PGNZ-4354-QYJP Caterite Food and Wineservice Ltd, Embleton, North West, CA13 9YAContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender24 Mar 2026, 15:53 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender24 Mar 2026, 15:47 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender1 Dec 2025, 09:28 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender1 Dec 2025, 09:22 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender25 Sept 2025, 12:57 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender15 Aug 2025, 11:47 BST