Official UK procurement notice
NCC202600006 - All Wales Grounds Maintenance Equipment and Spares Framework
Authority: Newport City Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionNewport City Council (hereinafter referred to as the Council or NCC.) invites tenders for the All Wales Supply of Grounds Maintenance Equipment and Spares framework subject to the Council’s Terms and Conditions.
Newport City Council is carrying out a over threshold procurement advertised in the FTS, via Sell2Wales, under the Open Procedure of The Procurement Act 2023 to put in place a contract for All Wales Supply of Grounds Maintenance Equipment and Spares framework.
In line with new options for framework agreements under the recent Procurement Act 2023, an Open Framework will be established which provides for a longer term (8 years) and the requirement to ‘open’ up the framework for new suppliers at numerous times over the framework life. This provides an opportunity for any new suppliers to apply to join the framework when NCC re-open the invitation in order to increase competition and support new emerging businesses.
- The authority expects to re-tender this requirement around 31 Jan 2034, 23:59 GMT.
- No preliminary market engagement: No preliminary market engagement has been carried out.
CPV: Agricultural machinery · Grounds maintenance services · Grounds-maintenance equipment · Trailers
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 50 suppliers · 15 bids on the busiest of 2 lots (0.3 per place) · 15 appointed
- Framework period
- 4 yrs · up to 8 yrs from 1 Feb 2027
- Scheme runs until
- 31 Jan 2035
- Buyer regions
- UKL
- Supplier levy on call-offs (max %)
1% of call-off value · A 1% supplier rebate (supplier levy) is applied to the framework, in line with the cost recovery model of the National Procurement Network, which allows administrating authorities to recover the cost of managing the tender process and contract management. This rebate will be claimed by Newport City Council (NCC) from the suppliers on an annual basis. In submitting a tender, suppliers should allow for this 1% supplier rebate within their tender bid.
Who may buy through it
All Wales framework to be used by Welsh Contracting Authorities.
Published description of the framework
Option 1 - Participating Authorities may simply purchase a machine(s) / spares by applying the appropriate discount(s) to the relevant manufacturer’s list price(s), based on the highest discount offered for the particular requirement.
Option 2 - Hold a mini-competition exercise. - Participating Organisations may choose to hold a mini competition exercise with the the appointed tenderers whose nominated machinery manufacturer is capable of meeting their particular need.
The mini competition exercise could occur for the purchase of one or several machines, or the acquisition of machines through a planned replacement schedule.
Lots and requirements (2)Procurement structure
2 lots · all with a published valueLot #1Grounds Maintenance EquipmentAwardedRenewalPublished value£16,000,000
All Wales Supply of Grounds Maintenance Equipment
- Economic & financial standing
Please refer to the Qualification envelope within eTenderWales.
- Technical & professional ability
Please refer to the Qualification envelope within eTenderWales. No technical questions for this framework.
Lot #2Grounds Maintenance SparesAwardedRenewalPublished value£4,000,000
All Wales Grounds Maintenance Spares
- Economic & financial standing
Please refer to the Qualification envelope within eTenderWales.
- Technical & professional ability
Please refer to the Qualification envelope within eTenderWales.. No technical questions for this framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “NCC202600006 - All Wales Grounds Maintenance Equipment and Spares…” is a framework: the contest is a place on its panel, up to 50 suppliers, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- All Wales framework to be used by Welsh Contracting Authorities. · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 Jan 2034
- First published
- 6 Jul 2026, 07:32 BST
- Last source update
- 26 Aug 2026, 14:52 BST
- Award evaluation window
- Submission end – 1 Sept 2026
- Authority reference
NCC202600006- FTS notice number
2026/S 000-063037- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c3f2Find a Tender- Contract terms summary
Please refer to the contract document.
- Risks
Please refer to the contract document.
How it was run
Official notice- Appointment period ends
- 3 Aug 2026, 12:00 BST
- Clarification deadline
- 27 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · A 1% supplier rebate (supplier levy) is applied to the framework, in line with the cost recovery model of the National Procurement Network, which allows administrating authorities to recover the cost of managing the tender process and contract management. This rebate will be claimed by Newport City Council (NCC) from the suppliers on an annual basis. In submitting a tender, suppliers should allow for this 1% supplier rebate within their tender bid.
Timeline
6 Jul 2026 → 1 Feb 2027 · 8 dates- Tender notice published109 days ago6 Jul 2026, 07:32 BST
- Clarification questions by88 days ago27 Jul 2026, 12:00 BST
- Admission / appointment period ends81 days ago · period end, not a bid countdown3 Aug 2026, 12:00 BST
- Assessment summaries sent59 days ago26 Aug 2026, 00:00 BST
- Latest notice published58 days ago26 Aug 2026, 14:52 BST
- Award decision expected by52 days ago1 Sept 2026, 23:59 BST
- Standstill ends46 days ago7 Sept 2026, 23:59 BST
- Today23 Oct 2026
- Contract startsin 100 days1 Feb 2027
Notice history
4 events · 2 releases on Find a Tender · since 6 Jul 2026- Tender notice published6 Jul 2026, 07:32 BSTUK4
- Contract award notice published26 Aug 2026, 14:52 BSTUK6
- Status changed to complete26 Aug 2026, 14:52 BST
- Contract signature expected14 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Grounds Maintenance Equipment1 award | |||
| CAMBRIAN CONSTRUCTION EQUIPMENT LIMITEDSMEVCSE, Davies Implements LtdSMEVCSE, F.R. Sharrock LtdSMEVCSE, FTM Materials HandlingSME, Frank SuttonSMEVCSE, Holt Jcb LtdSMEVCSE +9 moreNCC202600006 - Grounds Maintenance Framework1 Feb 2027 – 31 Jan 2031 · up to 31 Jan 2035Extensions: Framework can be extended by four years in two year increments at NCC's discretion. | £16,000,000 | 26 Aug 2026standstill to 7 Sept 2026 | Standstill |
| Lot 2 · Grounds Maintenance Spares1 award | |||
| CAMBRIAN CONSTRUCTION EQUIPMENT LIMITEDSMEVCSE, Davies Implements LtdSMEVCSE, F.R. Sharrock LtdSMEVCSE, FTM Materials HandlingSME, Frank SuttonSMEVCSE, Holt Jcb LtdSMEVCSE +9 moreNCC202600006 - Grounds Maintenance Framework1 Feb 2027 – 31 Jan 2031 · up to 31 Jan 2035Extensions: Framework can be extended by four years in two year increments at NCC's discretion. | £4,000,000 | 26 Aug 2026standstill to 7 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Grounds Maintenance Equipment | 15final-stage tenders | 15 | 15 | — |
| 2 · Grounds Maintenance Spares | 15final-stage tenders | 15 | 15 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
15 commercial parties on the notice- Cambrian Construction Equipment LtdFramework contractor
- Davies Implements LtdFramework contractor
- F. R. Sharrock LimitedFramework contractor
- FTM Materials Handling LtdFramework contractor
- Frank Sutton LtdFramework contractor
- Gibson garden machinery LtdFramework contractor
- Holt JCB LtdFramework contractor
- Jenkins Garden Machinery LtdFramework contractor
- Keith Morgan Mowers LimitedFramework contractor
- Mona TractorsFramework contractor
Show 5 more suppliers
- ORANGE FORESTRY LTD T/A FOREST PARK AND GARDENFramework contractor
- PowercutFramework contractor
- SPALDINGS LTDFramework contractor
- TED HOPKINS LTDFramework contractor
- Terry Harrison machineryFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender