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NCC202402157 - Newport City Council – Fleet Maintenance Contract

Fleet management
repair and maintenance services
Maintenance and repair services related to specific parts of vehicles
+9 more
Wales (UKL21)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Newport City Council: "NCC202402157 - Newport City Council – Fleet Maintenance Contract". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityNewport City CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Newport City Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Newport City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.8Bids / Report
28% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 30 active published awards; 25 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNewport City Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published4 Dec 2024, 10:43 GMT
Last source update4 Dec 2024, 10:43 GMT
Recurring procurementNot published
ClassificationFleet management, repair and maintenance services, Maintenance and repair services related to specific parts of vehicles, Parts and accessories for vehicles and their engines, Repair and maintenance services of motor vehicles and associated equipment, Repair and maintenance services of vehicle brakes and brake parts, Repair and maintenance services of vehicle gearboxes, Repair and maintenance services of vehicle transmissions, Repair, maintenance and associated services of vehicles and related equipment, Vehicle-fleet management services, Vehicle-fleet-support services
Delivery area
Wales (UKL21)
OCIDocds-h6vhtk-0496b4
What is being bought
The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC’s Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.
What changed
From the official release history
  1. tender value changed
    4 Dec 2024, 10:43 GMT
  2. Status changed to complete
    4 Dec 2024, 10:43 GMT
  3. Official notice release published
    4 Dec 2024, 10:43 GMT
  4. Submission deadline changed to published date
    4 Dec 2024, 10:43 GMT
  5. Published value updated to £4,702,007
    30 Aug 2024, 11:45 BST
  6. Status changed to active
    30 Aug 2024, 11:45 BST
  7. Official notice release published
    30 Aug 2024, 11:45 BST
  8. Submission deadline changed to 30 Oct 2024, 12:00 GMT
    30 Aug 2024, 11:45 BST
  9. Buyer information updated
    30 Aug 2024, 11:45 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The key contract specification is for the contractor to operate from a facility within the city boundary in order to minimise transport time between their facility and NCC’s two main hubs at Telford Street Depot and the Waste Disposal Site. This helps to maximise operational efficiency by reducing travel time, the time vehicles are non-operational (down-time) and minimises emissions from diesel/petrol vehicles. The contractor will be required to carry out both scheduled maintenance as specified by NCC and unplanned maintenance to vehicle faults/breakdowns as they are reported and provide a 24/7 breakdown and vehicle recovery service. Planned maintenance comprises scheduled safety inspections, services and MOT’s as required by law and in accordance with terms and conditions of NCC’s Goods Vehicle Operators Licence at specified intervals dependant on the type of vehicle and to attend to any vehicle at any time when requested to do so by NCC. As part of the scheduled maintenance process, the contractor is required to submit their hourly labour rate and specify times taken to carry out various tasks for each category of vehicle. This allows NCC to calculate how much the annual planned maintenance of the fleet will cost.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    4 Dec 2024, 10:43 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 27 Nov 2024, 00:00 GMT · £4,500,000
Commercial outcome and competition
Awards
COMMERCIAL MOTORS (WALES) LIMITED
Not published · Not published · active
Contracts
Contract
£4,500,000 · signed 27 Nov 2024, 00:00 GMT · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 1 (lot 1)
Buyer and organisations in this procedure

Newport City Council

Contracting authority GB-FTS-490
View buyer profile

  • Newport City Council
    buyer

    Civic Centre, Newport, UKL21, NP20 4UR
    procurement@newport.gov.uk
    +44 1633656656

  • COMMERCIAL MOTORS (WALES) LIMITED
    supplier

    Unit 1, Newport Business Centre, Corporation Road, Newport, UKL21, NP194RW

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published