Official UK procurement notice
National Institute for Health Research (NIHR) Journals Library : Production Services
Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe NIHR Journals Library (NJL) currently comprises a suite of five, Open Access, monograph-format journals providing an important and permanent archive of research funded by the NIHR. The ability to ensure a robust editorial and production process in which the NIHR's research programmes and the Department of Health and Social Care have full confidence is an essential requirement of this contract.
A production services supplier will be required by the NJL from July 2022 to provide publishing production services on delivered manuscripts of funded research which will include: project management; full copyediting: typesetting (XML-first); proofreading; artwork - illustration re draw; infographic design; publishing technology support; indexing: PID and metadata management of each issue. The contractor will have an agreed Service Level Agreement and will have access to and maintain relationships with authors, editors and the NETSCC Editorial Office.
CPV: Composition services · Technical publications
The lotProcurement structure
single lot · no lot value publishedLot #1The University is seeking to engage a supplier with a strong track record of…Awarded
The University is seeking to engage a supplier with a strong track record of successfully delivering publishing production services within scholarly communications field. During 2022, the NIHR Journal Library (NJL) plans to transition to a new publishing model - a "threaded-publication" format. Instead of publishing a monograph the NJL will publish a series of shorter research articles during the course of the research, that will report on the different elements of the commissioned work - then threading the articles and a synopsis document together online to provide complete publication of the commissioned research.
To achieve this, the following activities summarise what is considered within scope of this procurement:
- Editorial and production management of NJL peer-reviewed and accepted manuscripts through to delivery of files that meet NJL publishing model and web platform specification
- To include copy-edit, artwork redraw, Typesetting XML-First, proofing, metadata management, Indexing.
- Journal development - there will be variations to the contract during the contracting period relating to an increase to the numbers of expected manuscripts
- The provision or management of the NJL website is excluded from the scope of this project.
Total and complete publication of research findings is part of the NIHR's commitment to the principles of open access and adding value to all stages of research, ensuring best use of public money to benefit the health and wealth of the nation.
The NIHR was the world's first health and care research funder to publish comprehensive accounts of its commissioned research within its own publicly and permanently available online journal series. The NIHR Journals Library currently comprises a suite of five open access peer-reviewed journals reporting results from a range of health and care research areas.
They are:
- Health Technology Assessment
- Efficacy and Mechanism Evaluation
- Health and Social Care Delivery Research
- Public Health Research
- Programme Grants for Applied Research
A sixth journal, Global Health Research, is in development and will be added to the suite of journals during the proposed contract term.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Pricing: 30%
Published award criteria (2)
- Quality: 70
- Pricing: 30
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive dialogue
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Aug 2021, 11:21 BST
- Last source update
- 31 Aug 2022, 11:31 BST
- Authority reference
2021UoS-0341- FTS notice number
2022/S 000-024253- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d942Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.
How it was run
Official notice- Submission deadline
- 10 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
13 Dec 2021 → 31 Aug 2022 · 4 dates- Next notice expected13 Dec 2021
- Submission deadline10 Feb 2022, 12:00 GMT
- Invitations to tender expected21 Feb 2022
- Notice published31 Aug 2022, 11:31 BST
Notice history
6 events · 4 releases on Find a Tender · since 11 Jan 2022- Published value updated to £6,000,00011 Jan 2022, 16:03 GMTwas £7,000,000
- Status changed to active11 Jan 2022, 16:03 GMT
- Procurement method changed11 Jan 2022, 16:03 GMT
- Deadline published: 10 Feb 2022, 12:00 GMT11 Jan 2022, 16:03 GMT
- Buyer details updated11 Jan 2022, 16:03 GMT
- Status changed to complete31 Aug 2022, 11:31 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextDescription of Procurement - Contract Period · II.2.4 | Contract Period: The University proposes to enter into a Contract for five years - this will be the maximum contract period, including any potential extensions with the successful tenderer(s). This will comprise of an initial contract period of two years with an option to extend by a further two years subject to satisfactory performance and at the discretion of the University. | Contract Period: The University proposes to enter into a Contract for five years - this will be the maximum contract period, including any potential extensions with the successful tenderer(s). This will comprise of an initial contract period of three years with an option to extend by a further two years subject to satisfactory performance and at the discretion of the University. |
1 amendment published without a description.
Routine re-releases (4)
- 2021-08: 1 release · 25 Aug 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Newgen Publishing UK LimitedSME | £6,000,000 † | — | Awarded |
Contracts
National Institute for Health Research (NIHR) Journals Library: Production Services · Newgen Publishing UK LimitedSME
- Signed
- 15 Aug 2022
- Value
- £6,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- Newgen Publishing UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria