MULTI LOT FRAMEWORK FOR THE PROVISION OF FITNESS EQUIPMENT AND INFRASTRUCTURE SERVICES

{
  "id": "077647-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-14T12:13:53+01:00",
  "ocid": "ocds-h6vhtk-06e492",
  "buyer": {
    "id": "GB-FTS-2584",
    "name": "Glasgow Life (Culture & Sport Glasgow)"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000832581"
    }
  ],
  "tender": {
    "id": "CSG006425",
    "lots": [
      {
        "id": "2",
        "title": "Free weights, Plate loaded and Lifting Platforms",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 2.\nThe Company will award Lot 2 Free weights, Plate loaded and Lifting Platforms to a maximum of three suppliers",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Group Cycling Equipment",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase.\nThe Company will award Lot 3 Group Cycling Equipment to a maximum of two suppliers.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "4",
        "title": "Fitness Accessories & Products",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 4.\nThe Company will award Lot 4 Fitness Accessories & Products to a maximum of three suppliers.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "40"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "5",
        "title": "Digital Software Technology",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the provision of Digital Technology based on outright purchase for Lot 5.\nThe Company will award Lot 5 Digital Software Technology to a maximum of three suppliers",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "9",
        "title": "Pilates Reformers",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of Pilates Reformers based on outright purchase for Lot 9.\nThe Company will award Lot 9 Pilates Reformers to a maximum of three suppliers.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "11",
        "title": "Wall Protection and Mirrors",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 11. Lot 11 has been split in to two sub lots. The company will award sub lots 11.1 Wall Protection and 11.2 Mirrors to a maximum of three suppliers per sub lot.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "40"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "1",
        "title": "Cardiovascular, Fixed Strength, Cable Based, Air Resistance",
        "status": "active",
        "renewal": {
          "description": "3+1 Option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase.\nThe Company will award Lot 1 Cardio, Fixed Strength, Cable Based, and Air Resistance to a maximum of two suppliers.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "65"
            },
            {
              "type": "price",
              "description": "35"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "6",
        "title": "AV, Audio, Lighting and Digital Signage",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of AV, Audio and Studio Streaming Equipment based on outright purchase for Lot 6.\nThe Company will award Lot 6 AV, Audio and Lighting to a maximum of two suppliers.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "7",
        "title": "Maintenance and Service Existing Gym Equipment",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Maintenance and Service of Existing Fitness Equipment for Lot 7.\nThe Company will award Lot 7 Maintenance and Service of Existing Gym Equipment to a maximum of three suppliers.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "8",
        "title": "Fitness Flooring ( Rubber Flooring, Fitness Turf Flooring, Vinyl, Natural Wood Flooring, Sports Hall and Squash Flooring)",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, and Installation of Fitness Flooring based on outright purchase for Lot 8. Lot 8 has been split into five sub lots Rubber Flooring, Fitness Turf Flooring, Vinyl Flooring, Natural Wood Flooring and Sports Hall Flooring.\nThe Company will award sub lots 8.1, 8.2, 8.3, 8.4, 8.5 to a maximum of 2 suppliers per sub lot.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "10",
        "title": "Accessible Equipment",
        "status": "active",
        "renewal": {
          "description": "3+1 option. After 36 months Glasgow Life will have the option of extending the contract for a further 12 months."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The Company invites Tender bids for the Supply, Delivery, Installation and Service of Fitness Equipment based on outright purchase for Lot 10. Lot 10 has been split in to two sub lots.\nThe company will award sub lots 10.1 Accessible Equipment and 10.2 Accessible Equipment to a maximum of three suppliers per sub lot.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "4",
        "relatedLot": "4",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "5",
        "relatedLot": "5",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "9",
        "relatedLot": "9",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "11",
        "relatedLot": "11",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "6",
        "relatedLot": "6",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "7",
        "relatedLot": "7",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      },
      {
        "id": "8",
        "relatedLot": "8",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          },
          {
            "id": "45432100",
            "scheme": "CPV",
            "description": "Floor laying and covering work"
          }
        ]
      },
      {
        "id": "10",
        "relatedLot": "10",
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "additionalClassifications": [
          {
            "id": "51121000",
            "scheme": "CPV",
            "description": "Installation services of fitness equipment"
          }
        ]
      }
    ],
    "title": "MULTI LOT FRAMEWORK FOR THE PROVISION OF FITNESS EQUIPMENT AND INFRASTRUCTURE SERVICES",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "bidOpening": {
      "date": "2026-09-18T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "recurrence": {
      "description": "2030"
    },
    "awardPeriod": {
      "startDate": "2026-09-18T12:00:00+01:00"
    },
    "description": "The Company invites tender bids for the multi lot framework (11 Lots) for the provision of fitness equipment and infrastructure services.\nThe contract duration is for 3 years, with the option to extend the contract for a period of up to 12 months.",
    "tenderPeriod": {
      "endDate": "2026-09-18T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "37440000",
      "scheme": "CPV",
      "description": "Fitness equipments"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "minimum": "The Company’s Insurance Requirements are:\nBidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING 10,000,000 GBP in respect of any one event and unlimited in the period   .\nBidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING 5,000,000 GBP in respect of any one event and unlimited in the period.\nBidder shall take out and maintain, throughout the period of the contract, Products Liability insurance to the value of at least FIVE MILLION POUNDS STERLING 5,000,000 GBP  in respect of any one event and in the aggregate.\nBidder shall take out and maintain throughout the period of their services Professional Indemnity insurance to the value of at least ONE MILLION POUNDS STERLING 1,000,000 in respect of any one event and in the aggregate.\nBidder shall take out and maintain throughout the period of their services at least statutory Motor insurance cover as per the Road Traffic Act 1988.",
          "appliesTo": [
            "supplier"
          ],
          "description": "Suppliers will be required to comply with the financial ratios provided by Finance stated within the contract notice in order to bid for this Framework. Any Supplier that does not comply with the stated ratios may be excluded from the competition.\nBidders must comply with the undernoted financial requirements in order to participate in the tendering process:-\nThere is a minimum financial requirement that affects trading performance, and balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on latest  filed accounts with Companies House.\nTrading Performance\nAn overall positive outcome on pre tax profits over a 3 year period Exceptional items can be excluded from the calculation. The above would be expressed in the ratio Pre-Tax Profit/Turnover.\nBalance Sheet strength\nNet worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities\nIf an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.\nAn applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.\nApplicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.\nApplicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.\nGlasgow Life reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015\nto prove the Bidder's economic and financial standing"
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders are required to provide two examples within the last three years which demonstrate they have the relevant experience required to undertake this contract.\nDetails provided should contain evidence of your capability and experience in the following:\nPlease detail your experience of delivering  a fitness equipment contract/framework similar in nature and scale\nPlease detail how you delivered this on budget, on time, how any problems were resolved, and the lessons learned.\nPlease detail how you manage your supply chain and what systems you put in place to ensure successful delivery of the contract/framework.\nAssessment Method: Pass/Fail\nTo pass, the bidder must provide two clearly relevant examples demonstrating satisfactory delivery of these services in line with the above requirements.\nBidders who fail to provide sufficient detail, or whose examples do not demonstrate relevant and comparable experience, will be marked as Fail and excluded from further consideration."
        }
      ]
    },
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "http://www.publictendersscotland.publiccontractssscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-2584",
      "name": "Glasgow Life (Culture & Sport Glasgow)",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM82",
        "locality": "Glasgow",
        "postalCode": "G1 1LH",
        "countryName": "United Kingdom",
        "streetAddress": "38 Albion Street"
      },
      "details": {
        "url": "http://www.glasgowlife.org.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Glasgow Life (Culture & Sport Glasgow)"
      },
      "contactPoint": {
        "url": "http://www.publictendersscotland.publiccontractssscotland.gov.uk",
        "name": "jason starrs",
        "email": "jason.starrs@glasgowlife.org.uk",
        "telephone": "+44 1412875923"
      }
    },
    {
      "id": "GB-FTS-58979",
      "name": "Glasgow Sheriff Court and Justice of the Peace",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G6 9TW",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace"
      },
      "contactPoint": {
        "email": "glasgow@scotscourt.gov.uk",
        "telephone": "+44 141429888"
      }
    }
  ],
  "language": "en",
  "description": "There will be up to a maximum spend of 4.8 million GBP Pounds Sterling permitted throughout the duration of this contract.\nA minimum quality threshold of 60% will be applied to the evaluation of the samples as part of the overall award criteria, if Tenderer’s fail to meet the minimum quality threshold, The Company may exclude the bid for further evaluation. This applies to Lots 1,2,3,4,5,6,8,9, 10.\nAll thresholds noted below are exclusive of VAT.\nFramework Call off Process: For all Lots 1,2,3,4, 5,6,7,8,9,10 &11. A ranked suppliers process will operate where the ranked one supplier for each lot will initially be invited to supply the requirements. If they are unable to meet the requirements the second ranked supplier will be invited and finally the third ranked supplier will be invited if the second ranked supplier cannot fulfil the requirement.\nThe process noted above will also be followed for the sub lots within Lots 8 (Up to 40,000 GBP excluding VAT) ,Lot 10 and Lot 11.\nFramework Call off Process Lot 4: A ranked supplier process will operate up to the 20,000 GBP threshold (excluding VAT).\nThe process for Lot 4 (Fitness Accessories and Products) will be for any requirements over 20,000 GBP (excluding VAT) a mini competition will be conducted whereby all suppliers on this lot will be invited to submit a bid.\nFramework Call off Process Lot 8: For Lot 8 (all sub lots) a ranked supplier process will operate up to the 40,000 GBP threshold (excluding VAT) .The process for Lot 8 (all sub lots) will be for any requirements over 40,000 GBP(excluding VAT) a mini competition will be conducted whereby all suppliers on that sub lot will be invited to submit a bid.\nFor Lots 8 ,10 ,11 Bidders can submit costs for all sub lots or as many as they choose.\nBidders must note all sub lots in Lots 8, 10 & 11 will be evaluated separately.\nBidders for Lot 8,10, 11 please note if bidding for more than one sub lot the same award criteria questions covers all sub lots.\nBidders must note it is mandatory for both Superior and Standard options to be priced as both options will be evaluated for the relevant lots.\nThe Company at their sole discretion reserves the right to select goods that are offered at either a superior or standard price throughout the duration of the contract.\nBidders must note for Lot 7 equipment that any item below the green line will not be evaluated and is for information purposes only. The evaluation will be based on the main figure within the Lot 7 Tab.\nMandatory Site Visits are required for bidders who are bidding for Lots 6, 8 & 11.  This will take place at Gorbals Leisure Centre, 275 Ballater Street Glasgow G5 0YP.  To arrange access please send a message through the Public Contracts Scotland Tender portal noted here  www.publictendersscotland.publiccontractsscotland.gov.uk\nEconomic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30959. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity Benefits will be requested within the award criteria.\n(SC Ref:832581)",
  "initiationType": "tender"
}