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Published 1 Feb 2022, 14:24 GMT

Official UK procurement notice

Multi Functional Devices and Associated Services Framework

Official notice

Authority: East Riding of Yorkshire Council (Local council)·Consortium: 3 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE)
Framework ceiling (notional)£5,000,000framework ceiling, not attributable revenue
Submissions closed 4 Mar 2022awarded 1 Aug 2022
Contract term 1 Aug 2022 to 30 Apr 2024Contracts Finder. This notice did not publish these dates.
Notice summaryFrom the published notice

The framework may be used by East Riding of Yorkshire Council, North Lincolnshire Council, North East Lincolnshire Council and any other public sector body located in the Yorkshire & Humber region only. A full list of eligible framework customers is supplied in the tender pack available online.

What is being bought

Published requirement description

Multi Functional Devices and Associated Services Framework

CPV: IT services: consulting, software development, Internet and support

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1Multi Functional Devices and Associated Services FrameworkAwardedPublished value£5,000,000

Multi Functional Devices and Associated Services Framework. The framework may be used by East Riding of Yorkshire Council, North Lincolnshire Council, North East Lincolnshire Council and any other public sector body located in the Yorkshire & Humber region only. A full list of eligible framework customers is supplied in the tender pack available online.

Delivery: Yorkshire & Humber
Extensions: A range of peripheral equipment for MFD machines which is listed in the tender pack. Optional short duration periods for MFD rental. Options to provide refurbished equipment.Variant bids: not allowed
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Multi Functional Devices and Associated Services Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 1 Aug 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Multi Functional Devices and Associated Services Framework

    Signed
    1 Aug 2022
    Value
    £2,856,000
    Period
    1 Aug 2022 – 30 Apr 2024
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2——

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Feb 2022, 14:24 GMT
Last source update
5 Aug 2022, 10:27 BST
Award evaluation window
4 Mar 2022 – …
Authority reference
151-22
FTS notice number
2022/S 000-021518
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-0311b0 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
4 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
4 Mar 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

4 Mar 2022 → 30 Apr 2024 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Mar 2022, 12:00 GMT
  2. Bids opened
    4 Mar 2022, 12:00 GMT
  3. Contract startsContracts Finder. This notice did not publish a start date.
    1 Aug 2022, 00:00 BST
  4. Notice published
    5 Aug 2022, 10:27 BST
  5. Contract endsContracts Finder. This notice did not publish an end date.
    30 Apr 2024, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Aug 2022, 10:27 BST

Contracting authority & participating public bodies

3 public bodies on the notice

East Riding of Yorkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 647 4711 23 County Hall, Cross Street,, Beverley, Yorkshire & Humber, HU17 9BAContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • The High CourtReview body London

Framework contractors & participating bidders

1 commercial party on the notice
  • Arena Group Holdings LimitedFramework contractor03735943 Armitage House, Wakefield , Yorkshire & Humber, WF3 3BQ Contact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria