Official UK procurement notice
Residential New Build PM/QS & MDDT
Authority: Cardiff University (Education)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionAppointment of Project Manager, Cost Manager and Multi-disciplinary Design Team for
new build residential buildings at Talybont Brickyards site. Scheme to be taken to point of achieving planning permission only, at which point external funding can be sought.
Scope: Project and Cost Management
Provide robust leadership in the form of Project Management to the team, including managing the programme.
Advising the University regarding development options.
Management of cost within the budget envelope.
Production of Pre-Tender estimate.
Production of Procurement report.
Management and recording of meetings.
Advising the University on requirements for external funding or development, including
Rights to Light issues or any other surveys and assessments required.
Reporting to the University regarding progress, risk and issues.
Scope: Multi-Disciplinary Design Team
Undertake the design to achieve planning permission including:
Architectural
Principal Designer (including BSA)
MEP
Civil Engineering
Fire Engineering
Acoustics
Landscape and Ecology
Highways design
Interior Design
Surveys and appraisals
Coordination of Design
Advising the University of any other requirements to meet the brief.
Planning Consultancy will be subject to a separate appointment.
The appointment may be extended to include Stages 3-5 (Mobilisation to Completion) if funding is secured.
- How the procedure runs: On receipt of completed Conditions of Participation, the University will assess Conditions of Participation responses and will limit the number of Bidders that are invited to the Award stage to the three (3) Bidders per lot that have received the highest scores for the Conditions of Participation scored questions provided that they have not been excluded pursuant to other provisions of this Conditions of Participation. Bidders may submit a Conditions of participation response for both Lot 1 (PM & QS) and Lot 2 (MDDT). The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2. In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage. In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.
CPV: Construction consultancy services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,750,000 together) · win at most 1 of them · same conditions of participation on every lot · evaluation weights differ by lotLot #1Project and Cost Management ServicesAwardedRenewalPublished value£250,000
Scope: Project and Cost Management
Provide robust leadership in the form of Project Management to the team, including managing the programme.
Advising the University regarding development options.
Management of cost within the budget envelope.
Production of Pre-Tender estimate.
Production of Procurement report.
Management and recording of meetings.
Advising the University on requirements for external funding or development, including Rights to Light issues or any other surveys and assessments required.
Reporting to the University regarding progress, risk and issues
Full details are contained in the scope document.
- Economic & financial standing
As stated in the Procurement documents
- Technical & professional ability
As stated in the Procurement documents
Lot #2Multi-Disciplinary Design Team ServicesAwardedRenewalPublished value£2,500,000
Scope: Multi-Disciplinary Design Team
Undertake the design to achieve planning permission including:
Architectural
Principal Designer (including BSA)
MEP
Civil Engineering
Fire Engineering
Acoustics
Landscape and Ecology
Highways design
Interior Design
Surveys and appraisals
Coordination of Design
Advising the University of any other requirements to meet the brief.
Full details are contained the scope
- Economic & financial standing
As stated in the Procurement documents
- Technical & professional ability
As stated in the Procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Project and Cost Management Services | 40% | 60% | — | |
| 2 · Multi-Disciplinary Design Team Services | 55% | 35% | 10% |
- Economic & financial standing
As stated in the Procurement documents
- Technical & professional ability
As stated in the Procurement documents
- Price carries 35–60 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jul 2025, 12:51 BST
- Last source update
- 12 Jan 2026, 10:33 GMT
- Award evaluation window
- Submission end – 31 Oct 2025
- Authority reference
CU.2016.JP- FTS notice number
2025/S 000-050018- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056490Find a Tender
- How it runs
On receipt of completed Conditions of Participation, the University will assess Conditions of Participation responses and will limit the number of Bidders that are invited to the Award stage to the three (3) Bidders per lot that have received the highest scores for the Conditions of Participation scored questions provided that they have not been excluded pursuant to other provisions of this Conditions of Participation.
Bidders may submit a Conditions of participation response for both Lot 1 (PM & QS) and Lot 2 (MDDT).
The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2.
In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage.
In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.
How it was run
Official notice- Submission deadline
- 15 Sept 2025, 12:00 BST
- Clarification deadline
- 1 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
23 Jul 2025 → 12 Jan 2026 · 11 dates- Planning notice published23 Jul 2025, 12:51 BST
- Market engagement13 Aug 2025, 23:59 BST
Full details are available via in-tend in-tendhost.co.uk/cardiffuniversity/ ↗
The University are undertaking Pre-Market engagement for the procurement for the provision of:
Lot 1: Project and Cost Management Services – Appointment of one Consultant
Lot 2: Multi-Disciplinary Design Team Services – Appointment of one Consultant
For a new build student residential scheme at the Talybont ‘brickyards’ site. The initial appointment is to undertake sufficient design to achieve planning permission and secure external funding for the project.
The objectives for the engagement are:
To establish the level of interest in the scheme
Identify any common concerns or queries
In order to register your interest in the project please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend in-tendhost.co.uk/cardiffuniversity/ ↗
The University are able to offer Teams meetings of 30 minutes duration to discuss the project. These meetings are not mandatory, if you are interested in the project but unable to attend the meeting, please register your interest to enable us to plan the procurement. If you have any questions but are unable to attend, please submit them with your registration of interest.
The meetings are available on the following dates:
6th August 2025
12th August 2025
13th August 2025
Consultants interested in attending a Teams meeting must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Please provide at least two dates and times when you are available, slots will be offered on a first come first served basis.
We also have another project which is undergoing pre-market engagement (CU.2015.JP BIOSV Relocation), if you are interested in both projects please register your interest for both, but only one meeting will be required.
All presentation documentation, questions and answers will be published against the opportunity on the Portal following the engagement meetings
- Tender notice published20 Aug 2025, 09:41 BST
- Clarification questions by1 Sept 2025, 17:00 BST
- Next notice expected1 Sept 2025, 23:59 BST
- Submission deadline396 days ago15 Sept 2025, 12:00 BST
- Award decision expected by349 days ago31 Oct 2025, 23:59 GMT
- Contract starts333 days ago17 Nov 2025
- Assessment summaries sent318 days ago2 Dec 2025
- Standstill ends308 days ago11 Dec 2025, 23:59 GMT
- Latest notice published277 days ago12 Jan 2026, 10:33 GMT
Notice history
11 events · 4 releases on Find a Tender · since 23 Jul 2025- Preliminary market engagement notice published23 Jul 2025, 12:51 BSTUK2
- Tender notice published20 Aug 2025, 09:41 BSTUK4
- Published value updated to £2,750,00020 Aug 2025, 09:41 BSTwas £3,299,999
- Status changed to active20 Aug 2025, 09:41 BST
- Procurement method changed20 Aug 2025, 09:41 BST
- Deadline published: 15 Sept 2025, 12:00 BST20 Aug 2025, 09:41 BST
- Buyer details updated20 Aug 2025, 09:41 BST
- Contract award notice published2 Dec 2025, 15:04 GMTUK6
- Status changed to complete2 Dec 2025, 15:04 GMT
- Contract signature expected12 Dec 2025, 23:59 GMTscheduled
- Contract details notice published12 Jan 2026, 10:33 GMTUK7
Routine re-releases (4)
- 2025-07: 1 release · 23 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Project and Cost Management Services1 award | |||
| Rider Levett Bucknall LtdLot 1 - Project Manager and Cost Manager15 Dec 2025 – 30 Sept 2027 · up to 30 Sept 2028Extensions: Description of possible extension: Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates | £599,990 | 2 Dec 2025 | Awarded |
| Lot 2 · Multi-Disciplinary Design Team Services1 award | |||
| BUILDING DESIGN PARTNERSHIP LTDLot 2 Multi Disciplinary Design Team15 Dec 2025 – 30 Sept 2027 · up to 30 Sept 2028Extensions: Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates | £1,317,540 | 2 Dec 2025 | Awarded |
Contracts
Multi Disciplinary Design Team · BUILDING DESIGN PARTNERSHIP LTD
- Signed
- 7 Jan 2026
- Value
- £1,317,540
- Period
- 12 Jan 2026 – 30 Sept 2027 · up to 30 Sept 2028 with extensions
- Status
- active
- Extensions
- Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rate
3 agreed KPIs: Programme · Budget · Added Value
- Programme
- Budget
- Added Value
Project and Cost Management Services · Rider Levett Bucknall Ltd
- Signed
- 19 Dec 2025
- Value
- £599,990
- Period
- 19 Dec 2025 – 30 Sept 2027 · up to 30 Sept 2028 with extensions
- Status
- active
- Extensions
- Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates
No agreed KPIs: Contract is under the threshold for setting KPIs
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Project and Cost Management Services | 3final-stage tenders · 21 at stage one | 0 | 0 | — |
| 2 · Multi-Disciplinary Design Team Services | 3final-stage tenders · 13 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
2 commercial parties on the notice- BUILDING DESIGN PARTNERSHIP LIMITEDAwarded supplier
- RIDER LEVETT BUCKNALL UK LIMITEDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender