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Find a TenderAwardedContract details notice
Published 23 Jul 2025, 10:56 BST

Official UK procurement notice

BIOSV Relocation · UK public procurement notice

Official notice

Authority: Cardiff University (Education)·Consortium: 2 public authorities

2 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableMax 1 lot per supplier
Sectors: Architecture & Engineering (71) Delivery: Wales (UKL22)
Published estimate£416,667envelope for 2 lots · £500,000 inc. VAT · 1 value update
Submissions closed 15 Sept 2025awarded 14 Nov 2025
Awarded to GLEEDS LLP, BUILDING DESIGN PARTNERSHIP LTD2 awards
Contract term 1 yr 10 moends 30 Sept 2027 · starts 17 Nov 2025

What is being bought2 lots · detail below

Published requirement description

Scope: Project and Cost Management - Lot 1

Provide robust leadership in the form of Project Management to the team, including managing the programme.

Management of cost within the budget envelope.

Production of Pre-Tender estimate.

Production of Procurement report.

Cost and Project Management throughout the construction period.

  • Management and recording of meetings.
  • Reporting to the University regarding progress, risk and issues.

Scope: Multi-Disciplinary Design Team - Lot 2

Undertake the design to achieve planning permission including:

Architectural

Principal Designer (including BSA where applicable)

MEP

Civil Engineering

Fire Engineering

Acoustics

Interior Design

Surveys and appraisals

Coordination of Design

Advising the University of any other requirements to meet the brief.

  • How the procedure runs: On receipt of completed Conditions of Participation, the University will assess Conditions of Participation responses and will limit the number of Bidders that are invited to the Award stage to the three (3) Bidders per lot that have received the highest scores for the Conditions of Participation scored questions provided that they have not been excluded pursuant to other provisions of this Conditions of Participation. Bidders may submit a Conditions of participation response for both Lot 1 (PM & QS) and Lot 2 (MDDT). The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2. In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage. In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.

CPV: Construction consultancy services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£416,667 together) · win at most 1 of them · same conditions of participation on every lot · evaluation weights differ by lot
Lot #1Project Manager and Cost Manager servicesAwarded 1 yr 10 moSMEPublished value£83,333

Scope: Project and Cost Management

Provide robust leadership in the form of Project Management to the team, including managing the programme.

Management of cost within the budget envelope.

Production of Pre-Tender estimate.

Production of Procurement report.

Cost and Project Management throughout the construction period.

Management and recording of meetings.

Reporting to the University regarding progress, risk and issues.

Full details are contained within the scope document

Contract period: 17 Nov 2025 – 30 Sept 2027 (1 yr 10 mo)Value: £83,333 exc. VAT · £100,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Second stage: up to 3 candidates invited to tender
71530000 Construction consultancy services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    As stated in the COP documents

  • Technical & professional ability

    As stated in the COP documents

  • Condition of participation

    The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2.

    In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage.

    In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.

    shortlisting
Lot #2Multi-Disciplinary Design TeamAwarded 1 yr 10 moSMEPublished value£333,333

Undertake the design to achieve planning permission including:

Architectural

Principal Designer (including BSA where applicable)

MEP

Civil Engineering

Fire Engineering

Acoustics

Interior Design

Surveys and appraisals

Coordination of Design

Advising the University of any other requirements to meet the brief.

Full details are contained in the scope document

Contract period: 17 Nov 2025 – 30 Sept 2027 (1 yr 10 mo)Value: £333,333 exc. VAT · £400,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Second stage: up to 3 candidates invited to tender
71530000 Construction consultancy services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    As stated in the COP documents

  • Technical & professional ability

    As stated in the COP documents

  • Condition of participation

    The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2.

    In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage.

    In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · Project Manager and Cost Manager services60%40%—
2 · Multi-Disciplinary Design Team55%35%10%
Lot distribution rule: Bidders can apply for Lot 1 or Lot 2 but no single company can be appointed for both lots, nor can a winning consultancy be a major sub-consultant for the other lot, or major sub-consultant on both lots. If a consultancy is successful in passing the first stage of the tender (the COP) for both lots (either as lead or sub-consultant) they will be asked to withdraw from one. The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2. In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage. In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.
Conditions of participation · identical on every lot3
  • Economic & financial standing

    As stated in the COP documents

  • Technical & professional ability

    As stated in the COP documents

  • Condition of participation

    The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2.

    In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage.

    In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.

    shortlisting
What this means for your bid
  • Price carries 35–40 points depending on the lot. Read the split per lot below.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Jul 2025, 10:56 BST
Last source update
12 Jan 2026, 10:18 GMT
Award evaluation window
Submission end – 31 Oct 2025
Authority reference
CU.2015.JP
FTS notice number
2025/S 000-050094
Latest notice
Contract details notice (UK7)
Classification (CPV)
Construction consultancy services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-05646d Find a Tender
How it runs

On receipt of completed Conditions of Participation, the University will assess Conditions of Participation responses and will limit the number of Bidders that are invited to the Award stage to the three (3) Bidders per lot that have received the highest scores for the Conditions of Participation scored questions provided that they have not been excluded pursuant to other provisions of this Conditions of Participation.

Bidders may submit a Conditions of participation response for both Lot 1 (PM & QS) and Lot 2 (MDDT).

The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2.

In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage.

In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
15 Sept 2025, 12:00 BST
Submission deadline
15 Sept 2025, 12:00 BST
Clarification deadline
1 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

23 Jul 2025 → 12 Jan 2026 · 11 dates
  1. Planning notice published
    23 Jul 2025, 10:56 BST
  2. Market engagement
    13 Aug 2025, 23:59 BST

    Full details are available via in-tend in-tendhost.co.uk/cardiffuniversity/ ↗

    The University are undertaking Pre-Market engagement for the procurement for the provision of:

    Lot 1: Project and Cost Management Services – Appointment of one Consultant

    Lot 2: Multi-Disciplinary Design Team Services – Appointment of one Consultant

    For the relocation of specialist lab facilities to the Henry Welcome Building.

    The objectives for the engagement are:

    To establish the level of interest in the scheme

    Identify any common concerns or queries

    In order to register your interest in the project please register your interest against the opportunity via Cardiff University e-tendering portal: In-Tend in-tendhost.co.uk/cardiffuniversity/ ↗

    The University are able to offer Teams meetings of 30 minutes duration to discuss the project. These meetings are not mandatory, if you are interested in the project but unable to attend the meeting, please register your interest to enable us to plan the procurement. If you have any questions but are unable to attend, please submit them with your registration of interest.

    The meetings are available on the following dates:

    6th August 2025

    12th August 2025

    13th August 2025

    Consultants interested in attending a Teams meeting must send an expression of interest via the In-Tend Portal. Once registered please complete the registration form and return via the correspondence function within the system. Please provide at least two dates and times when you are available, slots will be offered on a first come first served basis.

    We also have another project which is undergoing pre-market engagement (CU.2016.JP Residential New Build), if you are interested in both projects please register your interest for both, but only one meeting will be required.

    All presentation documentation, questions and answers will be published against the opportunity on the Portal following the engagement meetings.

  3. Tender notice published
    20 Aug 2025, 11:23 BST
  4. Clarification questions by
    1 Sept 2025, 17:00 BST
  5. Next notice expected
    1 Sept 2025, 23:59 BST
  6. Submission deadline396 days ago
    15 Sept 2025, 12:00 BST
  7. Award decision expected by349 days ago
    31 Oct 2025, 23:59 GMT
  8. Assessment summaries sent336 days ago
    14 Nov 2025
  9. Contract starts333 days ago
    17 Nov 2025
  10. Standstill ends324 days ago
    25 Nov 2025, 23:59 GMT
  11. Latest notice published277 days ago
    12 Jan 2026, 10:18 GMT

Notice history

11 events · 4 releases on Find a Tender · since 23 Jul 2025
  1. Preliminary market engagement notice published
    23 Jul 2025, 10:56 BST
    UK2
  2. Tender notice published
    20 Aug 2025, 11:23 BST
    UK4
  3. Published value updated to £416,667
    20 Aug 2025, 11:23 BST
    was £500,000
  4. Status changed to active
    20 Aug 2025, 11:23 BST
  5. Procurement method changed
    20 Aug 2025, 11:23 BST
  6. Buyer details updated
    20 Aug 2025, 11:23 BST
  7. Contract award notice published
    14 Nov 2025, 14:55 GMT
    UK6
  8. Status changed to complete
    14 Nov 2025, 14:55 GMT
  9. Procurement method changed
    14 Nov 2025, 14:55 GMT
  10. Contract signature expected
    26 Nov 2025, 23:59 GMT
    scheduled
  11. Contract details notice published
    12 Jan 2026, 10:18 GMT
    UK7
Routine re-releases (4)
  • 2025-07: 1 release · 23 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £571,7902 awards exc. VAT
Bids received 71 from SMEs
Contracts signed 2latest 7 Jan 2026
Awarded toValueDateStatus
Lot 1 · Project Manager and Cost Manager services1 award
GLEEDS LLPProject Manager and QS1 Dec 2025 – 30 Sept 2027 · up to 30 Sept 2028Extensions: Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates · Options: Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates£124,20014 Nov 2025Awarded
Lot 2 · Multi-Disciplinary Design Team1 award
BUILDING DESIGN PARTNERSHIP LTDMDDT1 Dec 2025 – 30 Sept 2027 · up to 30 Sept 2028Extensions: Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates · Options: Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates£447,59014 Nov 2025Awarded

Contracts

  • Multi-Disciplinary Design Team · BUILDING DESIGN PARTNERSHIP LTD

    Signed
    7 Jan 2026
    Value
    £447,590
    Period
    12 Jan 2026 – 30 Sept 2027 · up to 30 Sept 2028 with extensions
    Status
    active
    Extensions
    Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates
    3 agreed KPIs: Programme · Budget · Added Value
    • Programme
    • Budget
    • Added Value

  • Project Manager and Cost Manager services · GLEEDS LLP

    Signed
    12 Dec 2025
    Value
    £124,200
    Period
    13 Dec 2025 – 30 Sept 2027 · up to 30 Sept 2028 with extensions
    Status
    active
    Extensions
    Description of possible extension: Should further funding become available during the term of the agreement, the University reserves the right to extend the appointed consultant's services for further associated works, subject to satisfactory performance and pricing being in line with tendered rates

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Project Manager and Cost Manager services4final-stage tenders · 17 at stage one10—
2 · Multi-Disciplinary Design Team3final-stage tenders · 10 at stage one00—

Contracting authority & participating public bodies

2 public bodies on the notice

CARDIFF UNIVERSITY

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyPublic undertaking GB-COH: RC000089 · GB-PPON: PHVT-4343-HWYR Park Place, Cardiff, Wales, CF10 3ATContact name, email

Bidders & participating suppliers

2 commercial parties on the notice
  • BUILDING DESIGN PARTNERSHIP LIMITEDAwarded supplierGB-COH: 02207415GB-PPON: PJNX-1574-LCMY 11 Ducie Street, Piccadilly Basin, Manchester, North West, M1 2JBContact email
  • GLEEDS LLPAwarded supplierGB-COH: OC453959GB-PPON: PJQP-2814-TRHH Aurora, Finzels Reach, Bristol, South West, BS1 6BXContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure