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Published 8 May 2025, 16:07 BST

Official UK procurement notice

MRC LMB GSHP Maintenance · UK public procurement notice

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: East of England (UKH12)
Published estimate£440,000≈ £220k / year · £528,000 inc. VAT
Submissions closed 2 Jun 2025
Contract term 2 yrsends 1 Jul 2027 · up to 1 Jul 2030 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

UKRI requires a contract for the maintenance of the Ground Source Heat Pump (GSHP) systems at the LMB in Cambridge.

For more information about this opportunity, please visit the Delta eSourcing portal at:

ukri.delta-esourcing.com/tenders/UK-UK-Swindo… ↗

To respond to this opportunity, please click here:

ukri.delta-esourcing.com/respond/6NXQXG6BDZ ↗

CPV: Repair and maintenance services of central heating

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£440,000
Contract period: 1 Jul 2025 – 1 Jul 2027 (2 yrs) · up to 1 Jul 2030 with extensionsValue: £440,000 exc. VAT · £528,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: UKRI requires the option to extend this contract for three years in single-year increments.
50720000 Repair and maintenance services of central heating

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (7)
  • Management Plan: 10%
  • Resources: 10%
  • Risks: 5%
  • System Uptime, Resilience and Efficiency: 20%
  • Health & Safety Matters: 5%
  • Price: 40%
  • Social Value: 10%
Published award criteria (7)
  • Price: Long criteria description
  • Management Plan: Long criteria description
  • Resources: Long criteria description
  • Risks: Long criteria description
  • System Uptime, Resilience and Efficiency: Long criteria description
  • Health & Safety Matters: Long criteria description
  • Social Value: Long criteria description
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
8 May 2025, 16:07 BST
Last source update
8 May 2025, 16:07 BST
Award evaluation window
Submission end – 17 Jun 2025
FTS notice number
2025/S 000-019825
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services of central heating
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-050f16 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Electronic submission allowedLanguage: EN
Submission deadline
2 Jun 2025, 15:00 BST
Clarification deadline
26 May 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.https//ukri.delta-esourcin… ↗ access code:6NXQXG6BDZ

Timeline

8 May 2025 → 1 Jul 2025 · 5 dates
  1. Tender notice published
    8 May 2025, 16:07 BST
  2. Clarification questions by
    26 May 2025, 15:00 BST
  3. Submission deadline
    2 Jun 2025, 15:00 BST
  4. Award decision expected by
    17 Jun 2025, 00:59 BST
  5. Contract starts
    1 Jul 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    8 May 2025, 16:07 BST
    UK4

Contracting authority & participating public bodies

UK Research & Innovation

Contracting authorityPublic authority - sub-central government GB-PPON: PDQJ-7126-JDHG Polaris House, North Star Avenue, Swindon, South West, SN2 1FLContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender