Official UK procurement notice
Mortality Services · UK public procurement notice
Authority: Birmingham City Council (Local council)·Consortium: 2 public authorities
What is being bought10 lots · detail below
Published requirement descriptionThe Council wishes to establish a Framework Agreement for the provision of Mortality Services including Memorial benches and products, Inspections and making safe of memorials, Collections of deceased persons, Provision of Funerals, Monument Masonry Services, and a funeral Director Services. The Framework Agreement (lots 1-8) will be awarded to up to 14 suppliers. Lot 1 Memorial benches Lot 2 Memorial Products Lot 3 Inspection and Making Safe of MemorialsLot 4 Collection of Deceased PersonsLot 5 Provision of FuneralsLot 6 Memorial schemesLot 7 Monument masonry service Lot 8 A funeral director serviceThe framework agreement for seven lots (lots 1-4 and 6-8) will be for a period of 4 years and the call-off for lot 5 will be for 8 years, commencing December 2024
CPV: Funeral and related services · Funeral services
How this framework works
From the published notice- Bids received
- 4 bids on the busiest of 9 lots · 6 suppliers appointed
Lots and requirements (10)Procurement structure
10 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £833,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Memorial benchesAwardedPublished value£44,000
Hardwood/other material memorial bench with 2 line engraved inscription up to 50 characters
Lot #2Memorial ProductsAwardedPublished value£166,000
A range of memorial products such as urns for cremated remains, memorial wall plaques and book of remembrance.
Lot #3Inspection of MemorialsAwardedPublished value£340,000
Servicing, making safe, repair and maintenance of memorials
Lot #4Collection of Deceased PersonsAwardedPublished value£803,000
Collection of deceased from hospitals, road accidents and scenes of crime to HM Coroner for Birmingham and Solihull and as part of their statutory duty (Coroners and Justice Act 2009) to undertake the investigations.
Lot #5Provision of FuneralsAwardedPublished value£5,356,000
Public funerals including temporary mortuaries
Lot #6Monument masonry serviceCancelledceiling above
Installation and maintenance of headstones, tombstones etc.
Lot #7A funeral director serviceAwardedceiling above
Arrangement of funeral services including preparation e.g. washing, dressing and liaison with family members.
Lot #8Memorial schemes - Mini graveAwardedPublished value£487,000
Lot #9Memorial schemes - MausoleumsAwardedPublished value£264,000
Lot #10Memorial schemes - Walled graveAwardedPublished value£320,000
6c. Walled grave
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
Details will be provided in the tender documentation
- Price carries 30–50 points depending on the lot; most lots put it at 45 points.
- “Mortality Services” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 1 Jul 2024, 12:02 BST
- Last source update
- 28 Apr 2025, 15:14 BST
- Award evaluation window
- 12 Aug 2024 – …
- Authority reference
P0332 2023- FTS notice number
2025/S 000-017362- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0478b3Find a Tender
- Review procedure
Not applicable
Publisher note: The Council wishes to establish a Framework Agreement for the provision of Mortality Services including: Memorial benches and products, Inspections and making safe of memorials, Collections of deceased persons, Provision of Funerals, Monument Masonry Services, and a funeral Director Services. The Framework Agreement will last for 4 years (unless terminated under agreement provisions) for all lots except lot 5, which will be for up to 8 years.The Framework Agreement (lots 1-8) will be awarded to up to 14 suppliers, as follows: Lot 1 Up to 2 providers to ensure complete coverage for all the products included in this lot. Lot 2 Up to 4 providers to ensure complete coverage for all the products included in this lot. Lot 3 1 provider to ensure contract management efficiencyLot 4 1 provider to ensure contract management efficiencyLot 5 1 provider to ensure contract management efficiencyLot 6 Up to 3 providers, one for each of lot a, b and c to ensure contract management efficiencyLot 7 1 provider to ensure contract management efficiencyLot 8 1 provider to ensure contract management efficiencyTenderers may bid for one, all or a number of lots but each lot will be evaluated and awarded separately as detailed in the Invitation to Tender document.The contract will be for a period of four years commencing in December 2024. BCC will be using its e-tendering system (In-tend) for the administration of the procurement process. Potential providers must register on In-tend to be able to express an interest in this project. The web address is https://in-tendhost.co.uk/birminghamcc Registration and use of the In-tend system is free and all correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please email [email protected] tender should be returned by Noon on 12 August 2024.
How it was run
Official notice- Appointment period ends
- 12 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 12 Aug 2024, 12:00 BST
Timeline
12 Aug 2024 → 28 Apr 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown12 Aug 2024, 12:00 BST
- Bids opened12 Aug 2024, 12:00 BST
- Notice published28 Apr 2025, 15:14 BST
Notice history
2 events · 2 releases on Find a Tender · since 28 Apr 2025- Status changed to complete28 Apr 2025, 15:14 BST
- Buyer details updated28 Apr 2025, 15:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Mortality Services - Memorial Benches
- Signed
- 23 Jan 2025
- Value
- £44,432
- Status
- active
Mortality Services - Memorial Products
- Signed
- 23 Jan 2025
- Value
- £166,048
- Status
- active
Mortality Services - Inspections and making safe of memorials
- Signed
- 23 Jan 2025
- Value
- £340,000
- Status
- active
Mortality Services - A Funeral Director Service
- Signed
- 23 Jan 2025
- Value
- £833,332
- Status
- active
Mortality Services - Provision of Funerals
- Signed
- 23 Jan 2025
- Value
- £5,356,664
- Status
- active
Mortality Services - Collection of Deceased Persons
- Signed
- 23 Jan 2025
- Value
- £803,076
- Status
- active
Mortality Services - Mini Graves
- Signed
- 23 Jan 2025
- Value
- £487,512
- Status
- active
Mortality Services - Mausoleums
- Signed
- 23 Jan 2025
- Value
- £263,984
- Status
- active
Mortality Services - Walled Graves
- Signed
- 23 Jan 2025
- Value
- £320,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Memorial benches | 3bids · 3 electronic | 3 | — | — |
| 2 · Memorial Products | 4bids · 4 electronic | 4 | — | — |
| 3 · Inspection of Memorials | 2bids · 2 electronic | 2 | — | — |
| 4 · Collection of Deceased Persons | 1bids · 1 electronic | 0 | — | — |
| 5 · Provision of Funerals | 2bids · 2 electronic | 1 | — | — |
| 7 · A funeral director service | 1bids · 1 electronic | 1 | — | — |
| 8 · Memorial schemes - Mini grave | 1bids · 1 electronic | 1 | — | — |
| 9 · Memorial schemes - Mausoleums | 1bids · 1 electronic | 1 | — | — |
| 10 · Memorial schemes - Walled grave | 1bids · 1 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of JusticeReview body
Framework contractors & participating bidders
8 commercial parties on the notice- C. Bastock (Contracts) LtdFramework contractor
- Dignity Funerals LimitedFramework contractor
- Greenbridge Designs LtdFramework contractor
- Greenbridge Designs LtdFramework contractor
- Greenbridge Designs LtdFramework contractor
- Memsafe LimitedFramework contractor
- Scribes Plus LtdFramework contractor
- Treasured Memories LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria