Find a TenderClosed
Published 9 May 2023, 00:19 BST

Official UK procurement notice

Modern Clinical Communications Solution and Implementation Partner

Official notice

Authority: The Dudley Group NHS Foundation Trust (Central government)

ServicesOpen procedure
Published estimate£350,000exc. VAT
Submissions closed 25 May 2023

What is being bought

Published requirement description

A Bleep communication system is currently being utilised at The Dudley Group NHS Foundation Trust (DGFT). However, in 2019 the then Health Secretary called for the phasing out of this method of communication. Modern technology facilitates the need for team-based communication, image facilitation, and task assignment. Bleeps on the other hand require medics to seek out landline phones to then go through a switch board and manually telephone everyone involved which negatively impacts efficient clinical care. In line with our Digital and People Plans, a new communication solution is needed to improve productivity. To achieve digital maturity, modern clinical communication solutions is a key element to ensure that there is a sustainable patient flow through the treatment process. Improving the flow of patients is in line with a key strategic objective of ensuring patient care. As a result of the recent pandemic, there is now a significant backlog of patients across clinical domains, meaning that ensuring there is adequate communication and flow is essential to ensure the Trust meets clinical demands. DGFT wish to embark on a programme of work to deliver enhancements to our clinical communication methodologies which will underpin the efficient flow of patients between clinical teams. A partner is required to provide a full end-to-end set of professional in-house Project Services relating to Modern Clinical Communication and offer insight expertise into linking this with the current digital infrastructure at DGFT.

CPV: Communication software package · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1The Trust is looking for a third-party partner to deliver:RenewalPublished value£350,000

The Trust is looking for a third-party partner to deliver:<br/><br/>

  • A modern clinical communications platform which allows for ease of communication between staff<br/>
  • Intuitive user interface and good user experience, requiring limited training to fully understand functionality.<br/>
  • Be able to be utilised on several devices, whether this be mobile phone, tablet, or PC.<br/><br/>The Trust are suggesting the number of user licenses to be circa 2000 initially, with potential commitment to scale to as high as 5000 in the future.
Delivery: West Midlands
Extensions: The Contract duration will be for an initial 2 year period with the option to extend for up to a further 24 months (at intervals to be agreed between the Successful Bidder and the Authority). Maximum contract term will be 4 years in total.Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 May 2023, 00:19 BST
Last source update
14 Jun 2023, 13:21 BST
Award evaluation window
9 May 2023 – …
Authority reference
C168654
FTS notice number
2023/S 000-016863
Classification (CPV)
Communication software packageIT services: consulting, software development, Internet and support
Delivery area
West Midlands (UKG37)
Official registry OCID
ocds-h6vhtk-03c706 Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
25 May 2023, 16:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
9 May 2023, 08:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

9 May 2023 → 14 Jun 2023 · 3 dates
  1. Bids opened
    9 May 2023, 08:00 BST
  2. Submission deadline
    25 May 2023, 16:00 BST
  3. Notice published
    14 Jun 2023, 13:21 BST

Notice history

2 releases on Find a Tender
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineDeadline for EOI date · IV.2.2.124 May 202316 Jun 2023+23 d
—TextEstimated value · II.1.5.1350,000112,000

1 amendment published without a description.

Contracting authority & participating public bodies

The Dudley Group NHS Foundation Trust

Contracting authorityCentral GovernmentRegional or local authorityHealth Russells Hall Hospital Pensnett Road, Dudley, West Midlands, DY1 2HQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.