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Find a TenderAwardedContract details notice
Published 17 Apr 2025, 14:11 BST

Official UK procurement notice

MKCC Fire Door Replacements

Official notice

Authority: Milton Keynes Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: South East (UKJ)
Published estimate£5,750,000≈ £2.9m / year · £6,900,000 inc. VAT
Submissions closed 13 May 2025awarded 12 Aug 2025
Awarded to BELL GROUP LTD2 awards
Contract term 2 yrsends 21 Aug 2027 · up to 21 Aug 2029 with extensions · starts 22 Aug 2025

What is being bought

Published requirement description

Milton Keynes City Council (the Council) are required to meet all statutory obligations in relation to our Housing stock. The Housing stock asset management function is controlled by the Council's Housing Maintenance and Investment (HMI) team. The Council has awarded contract for the provision of Fire Door replacements for block properties, including dwelling entrance, internal communal, service cupboard doors, and loft hatches. All sites are within the Milton Keynes postal code region.

The Council has entered into a contract that will be for an initial term of 2 years with an option for the Council to extend for 2 years with the successful tenderer (Service Provider) unless terminated in accordance with the Conditions of Contract.

The spend under the contract is dependent on the quantities of installations ordered during the term of the Contract.

  • The authority expects to re-tender this requirement around 1 Aug 2028, 23:59 BST.
  • No preliminary market engagement: The Council has not engaged with the market prior to issuing the ITT as it has already developed the most appropriate specification for the works they require to be procured. The requirements for Fire doors are set out in Building Regulation (Fire Safety: Approved Document B), and other legislation with robust British Standards in place for the testing and certification of fire doors and therefore there is a robust specification in place meeting the Council's needs.

CPV: Fire doors · Installation of doors

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£5,750,000
Contract period: 22 Aug 2025 – 21 Aug 2027 (2 yrs) · up to 21 Aug 2029 with extensionsValue: £5,750,000 exc. VAT · £6,900,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Extension to the duration of the Contract: the initial term of the Contract is 2 years. The Council reserves the right at its discretion to extend the term of the Contract for a further period of 2 years with the successful tenderer.
44221220 Fire doors45421131 Installation of doors
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in tender documents

  • Technical & professional ability

    As stated in tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Price is not the only award criterion and all criteria are stated in the procurement documents.
Conditions of participation2
  • Economic & financial standing

    As stated in tender documents

  • Technical & professional ability

    As stated in tender documents

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Aug 2028
First published
17 Apr 2025, 14:11 BST
Last source update
4 Feb 2026, 13:53 GMT
Award evaluation window
Submission end – 22 Jul 2025
Authority reference
2025-134
FTS notice number
2025/S 000-015929
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fire doorsInstallation of doors
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-0504e6 Find a Tender
Contract terms summary

Payment terms as stated within the Tender documents.

Review and risk notes
Risks

Description of risks to contract performance as stated within the Tender documents.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
13 May 2025, 12:00 BST
Clarification deadline
28 Apr 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/milton-keynes/aspx/Home ↗

Timeline

17 Apr 2025 → 4 Feb 2026 · 8 dates
  1. Tender notice published
    17 Apr 2025, 14:11 BST
  2. Clarification questions by
    28 Apr 2025, 23:59 BST
  3. Submission deadline
    13 May 2025, 12:00 BST
  4. Award decision expected by
    22 Jul 2025, 23:59 BST
  5. Assessment summaries sent
    12 Aug 2025, 00:00 BST
  6. Standstill ends
    21 Aug 2025, 23:59 BST
  7. Contract starts
    22 Aug 2025, 00:00 BST
  8. Latest notice published262 days ago
    4 Feb 2026, 13:53 GMT

Notice history

10 events · 6 releases on Find a Tender · since 17 Apr 2025
  1. Tender notice published
    17 Apr 2025, 14:11 BST
    UK4
  2. Tender notice published
    17 Apr 2025, 14:28 BST
    UK4
  3. Deadline moved to 13 May 2025, 12:00 BST
    17 Apr 2025, 14:28 BST
    +0 days · was 13 May 2025, 13:00 BST
  4. Contract award notice published
    12 Aug 2025, 14:50 BST
    UK6
  5. Status changed to complete
    12 Aug 2025, 14:50 BST
  6. Contract award notice published
    22 Aug 2025, 12:00 BST
    UK6
  7. Contract signature expected
    1 Sept 2025, 23:59 BST
    scheduled
  8. Contract signature expected
    1 Nov 2025, 23:59 GMT
    scheduled
  9. Contract details notice published
    8 Jan 2026, 14:15 GMT
    UK7
  10. Contract details notice published
    4 Feb 2026, 13:53 GMT
    UK7
Published amendments (1)

Time of tender return pulled through e-sender was not correct. This has now been corrected. Tender return time is 12:00 hrs. on 13 May 2025

Routine re-releases (6)
  • 2025-08: 1 release · 12 Aug 2025
  • 2025-04: 2 releases · 17 Apr 2025, 17 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £13,901,1481 award exc. VAT · 1 repeated publication of the same award counted once
Bids received 118 from SMEs
Named bidders 29published on the award notice
Contracts signed 1latest 7 Jan 2026
Awarded toValueDateStatus
BELL GROUP LTD1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029Extensions: 1 x 24 months · Options: Contract value is excluding any contractual annual uplifts for the full contract term of 4 years but including contingency of 20%.£13,901,14812 Aug 2025Awarded
BELL GROUP LTDMKCC Fire Door Replacement17 Nov 2025 – 16 Nov 2027 · up to 16 Nov 2029Extensions: an option for the Council to extend for 2 years unless terminated in accordance with the Conditions of Contract. Contract value of £13,901,148.04 excludes any contractual annual uplifts for the full contract term of 4 years but including contingency of 20%£13,901,148same award published again · counted once12 Aug 2025standstill to 3 Sept 2025Standstill

Contracts

  • Fire Door Replacements · BELL GROUP LTD

    Signed
    7 Jan 2026
    Value
    £13,901,148
    Period
    7 Jan 2026 – 6 Jan 2028 · up to 6 Jan 2030 with extensions
    Status
    active
    Extensions
    1 x 24 months
    • Change Redacted copy of the contract added to the notice
    11 agreed KPIs: Replacement Doors · Door Install Tracker · Door Install Tracker …
    • Replacement Doors, Emergency replacement doors installed in accordance with item 5.2 (within 4 hours, replacement/temp door installed within no more than 24 hours of report) - anticipated to be low in volume
    • Door Install Tracker, Continually maintain tracker in accordance with Item 6.1.
    • Door Install Tracker, Submit all supporting documentation detailed in Item 5 with 14 days of door installation.
    • Door Install Tracker, Achieve 90% of installations (excluding emergency) in line with target date and as documented in the tracker.
    • MKCC Audit, MKCC Desktop Audit - Adherence to specification for a minimum of 90% of submitted install documentation.
    • MKCC Audit, MKCC Site Audit (minimum of 10% of all installations) - Adherence to specification for a minimum of 90% of door installation site checks, audit template to be agreed at mobilisation
    • MKCC Audit, Meet with MKCC representative on site in accordance with 7.2, within 24 hours if required.
    • MKCC Audit, Rectify any proven installation issues withing seven days of notice from MKCC.
    • Customer Feedback, Provision of customer feedback levels of 90% or more in line with item 9.0
    • Complaints Handling, 100% Adherence to complaints handling requirements in line with tab 7, item 16
    • Health & Safety, Adherence with the Health & Safety requirements as detailed under Section 4.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11final-stage tenders · 19 at stage one80—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Milton Keynes City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLDZ-6131-PWZH Civic Offices, 1 Saxon Gate East, Milton Keynes, South East, MK9 3EJContact name, email, phone

Bidders & participating suppliers

29 commercial parties on the notice · 1 awarded
  • AIRFIRE CONTROL LIMITEDBidder / tendererGB-PPON: PMJX-3656-XMGR Unit 1a Midland Court Midland Way, Chesterfield, East Midlands, S43 4UL
  • ARCHITECTURAL DECORATORS LIMITEDBidder / tendererGB-COH: 00386730GB-PPON: PRWG-4976-HYXL Samuel House, 7 Powerscroft Road, Sidcup, London, DA14 5DT
  • ARCHITECTURAL DECORATORS LIMITEDBidder / tendererGB-PPON: PRWG-4976-HYXL Samuel House, 7 Powerscroft Road, Sidcup, London, DA14 5DT
  • ARK FIRE PROTECTION LTDBidder / tendererGB-PPON: PGLL-1594-LGCP Aldrich House, Peterborough, East of England, PE1 5TP
  • Bell Group LtdAwarded supplierGB-PPON: PWHC-6372-LGDQ Bell Business Park, Airdrie, Scotland, ML6 9BGContact email, phone
  • CAPITAL MAINTENANCE LIMITEDBidder / tendererGB-PPON: PMTY-3561-PZQV 1st Floor Rear, 207 Regent Street, London, London, W1B 4ND
  • GERDA SECURITY PRODUCTS LIMITEDBidder / tendererGB-PPON: PVMX-9847-QLNH 54 Chiswick Avenue, Bury St. Edmunds, East of England, IP28 7AY
  • GLOBAL HSE SOLUTIONS LTDBidder / tendererGB-COH: 05906312GB-PPON: PGQV-5461-MCRR Harris House Moorbridge Road East, Nottingham, East Midlands, NG13 8GG
  • GLOBAL HSE SOLUTIONS LTDBidder / tendererGB-PPON: PGQV-5461-MCRR Harris House Moorbridge Road East, Nottingham, East Midlands, NG13 8GG
  • GUILDMORE LTD.Bidder / tendererGB-PPON: PVLT-3359-MYDM Kalamu House, London, London, EC1R 5HL
Show 19 more suppliers

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsFor any suppliers interested in this opportunity please visit our e-Tendering portal - https://in-tendhost.co.uk/milton-keynes/aspx/Home
  • Signed contract contractSigned contractPDFRedacted copy of the Contract

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender