Official UK procurement notice
Mini Comp for PROMS - Velindre Onboarding
Procurement agent: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)·On behalf of: Velindre University NHS Trust
What is being bought
Published requirement descriptionThe NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust acted on behalf of four Health Boards (Betsi Cadwaladr UHB, Cwm Taf Morgannwg UHB, Hywel Dda UHB and Swansea Bay UHB) to establish contracts under the All Wales Patient Reported Outcome Measures Solution Framework.
PROM measures a patient’s health status or health-treated quality of life at a single point in time and are collected through self-completed questionnaire (proforma) or a set of questionnaires. Each Health Board are pursuant of delivering a VBHC agenda and this is supported at a national level via the Welsh Value in Health Centre (WViHC).
CPV: Information technology services
The lotProcurement structure
single lot · no lot value publishedLot #1Value in healthcare (VBHC) is realised when we achieve the best possible healthcare…Awarded
Value in healthcare (VBHC) is realised when we achieve the best possible healthcare outcomes for our population with the resources that we have. These outcomes should be comparable with the best in the world, and Prudent Healthcare has already provided a strong foundation for healthcare improvement in Wales. Changes in health are important milestones in the lives of patients and we should use Patient Reported Outcome Measures (PROMs) to measure them.
Each Health Board are pursuant of delivering a VBHC agenda and this is supported at a national level via the Welsh Value in Health Centre (WViHC). The WViHC agenda for PROMs is to ensure the standard and consistent collection of data across all NHS organisations aligned to the PROMs Standard Operating Model (PSOM). Each Health Board and Trust is at different levels of maturity in their collection and processing of PROMs.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 70%
- Commercial: 30%
Published award criteria (2)
- Qualitative: 70
- Commercial: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Nov 2022, 14:07 GMT
- Last source update
- 18 Dec 2024, 12:25 GMT
- Award evaluation window
- 5 Dec 2022 – …
- Authority reference
NWSSP-MIN-54425- FTS notice number
2024/S 000-040755- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037ecdFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
HS Wales Shared Services Partnership on behalf of Cardiff and Vale University Local Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.
Publisher note: Under the mini competitive tender, there was an allowance for other Health Boards to onboard to this contract once awarded. Velindre NHS Trust has utilised this option following an assessment of their requirements. This notice informs the market of the onboarding of Velindre NHS Trust to the contract. The contract value in this notice reflects the value for Velindre NHS Trust onboarding. (WA Ref:146858)
How it was run
Official notice- Submission deadline
- 5 Dec 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 5 Dec 2022, 14:00 GMT
Timeline
5 Dec 2022 → 18 Dec 2024 · 3 dates- Submission deadline5 Dec 2022, 14:00 GMT
- Bids opened5 Dec 2022, 14:00 GMT
- Notice published18 Dec 2024, 12:25 GMT
Notice history
3 events · 5 releases on Find a Tender · since 2 Nov 2023- Status changed to complete2 Nov 2023, 08:30 GMT
- Buyer details updated7 Feb 2024, 11:43 GMT
- Buyer details updated21 Oct 2024, 08:42 BST
Routine re-releases (5)
- 2023-11: 1 release · 2 Nov 2023
- 2022-11: 1 release · 3 Nov 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Promptly Health | £1,807,200 †same award published again · counted once | — | Awarded |
| Aire Logic Limited, My Clinical Outcomes Ltd, NEC Software Solutions LTD, Promptly Health, THE CLINICIAN LTDjoint award | £11,875,564 † | — | Awarded |
| Promptly Health | £280,200 †same award published again · counted once | — | Awarded |
| Promptly Health | £280,200 † | — | Awarded |
Contracts
Contract 033878-2024-NWSSP-MIN-54425-1 · Promptly Health
- Signed
- 3 Oct 2024
- Value
- £280,200
- Status
- active
Contract 040755-2024-NWSSP-MIN-54425-1 · Promptly Health
- Signed
- 3 Oct 2024
- Value
- £280,200
- Status
- active
Contract 004028-2024-NWSSP-MIN-54425-1 · Promptly Health
- Signed
- 30 Jan 2024
- Value
- £1,807,200
- Status
- active
Contract 032382-2023-1 · Aire Logic Limited, My Clinical Outcomes Ltd, NEC Software Solutions LTD, Promptly Health, THE CLINICIAN LTD
- Signed
- 13 Oct 2023
- Value
- £11,875,564
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11bids · 11 electronic · 11 from abroad | 0 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Velindre University NHS TrustBeneficiary authority
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
5 commercial parties on the notice- Aire Logic LtdAwarded supplier
- My Clinical Outcomes LtdAwarded supplier
- NEC Software Solutions UK LimitedAwarded supplier
- Promptly HealthAwarded supplier
- THE CLINICIAN LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria