Find a TenderAwardedContract details notice

Published 30 May 2025, 14:17 BST

Official UK procurement notice

Microsoft Cloud Services · UK public procurement notice

Official notice

Authority: Plymouth Community Homes (Public body)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: IT Services & Software (72) Delivery listed: Ireland (IE053)South West (UKK41)

Published estimate£1,200,000≈ £400k / year · £1,440,000 inc. VAT51.5% below published estimate

Submissions closed 24 Jun 2025awarded 3 Jul 2025

Awarded to Codec-dss Ltd.

Contract term 3 yrsends 1 Aug 2028 · starts 1 Aug 2025

What is being bought

Published requirement description

Plymouth Community Homes (PCH) is looking for a Microsoft reseller to provision a new Microsoft CSP agreement service to transition from our current Enterprise Agreement for the next three years. Arrangements comprise both cloud and on-premises services and products, and is under 1000 seats.

No preliminary market engagement: Pre market engagement not undertaken

CPV: Software support services · Software-related services

The lotProcurement structure

single lot · value published

Lot #1Awarded 3 yrsSMEPublished value£1,200,000

Contract period: 1 Aug 2025 – 1 Aug 2028 (3 yrs)Value: £1,200,000 exc. VAT · £1,440,000 inc. VAT

Delivery listed: Ireland (IE053)Eligibility: SME eligible

72260000 Software-related services 72261000 Software support services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 100%

Published award criteria (1)

Price

What this means for your bid

Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 30 May 2025, 14:17 BST
Last source update: 7 Aug 2025, 09:18 BST
Award evaluation window: Submission end – 15 Jul 2025
Authority reference: NO/Microsoft/035/25
FTS notice number: 2025/S 000-028826
Latest notice: Contract details notice (UK7)
Classification (CPV): Software support servicesSoftware-related services
Delivery area in notice: Ireland (IE053)South West (UKK41)
Official registry OCID: ocds-h6vhtk-0529d6 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 24 Jun 2025, 12:00 BST
Clarification deadline: 19 Jun 2025, 08:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

30 May 2025 → 15 Aug 2025 · 8 dates

Tender notice published
30 May 2025, 14:17 BST
Clarification questions by
19 Jun 2025, 08:00 BST
Submission deadline
24 Jun 2025, 12:00 BST
Assessment summaries sent
3 Jul 2025
Award decision expected by
15 Jul 2025, 00:59 BST
Contract starts
1 Aug 2025
Latest notice published
7 Aug 2025, 09:18 BST
Standstill ends
15 Aug 2025, 23:59 BST

Notice history

6 events · 4 releases on Find a Tender · since 30 May 2025

Tender notice published
30 May 2025, 14:17 BST
UK4
Tender notice published
18 Jun 2025, 13:45 BST
UK4
Contract award notice published
6 Aug 2025, 16:00 BST
UK6
Status changed to complete
6 Aug 2025, 16:00 BST
Contract details notice published
7 Aug 2025, 09:18 BST
UK7
Contract signature expected
17 Aug 2025, 00:59 BST
scheduled

Published amendments (1)

The closing time has changed to 10am on 24th June, to allow extra time to few the tender submissions

Routine re-releases (4)

2025-05: 1 release · 30 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £582,5521 award exc. VAT

Bids received 104 from SMEs

Contracts signed 1latest 28 Jul 2025

Awarded to	Value	Date	Status
Codec-dss Ltd.SME18 Aug 2025 – 1 Aug 2028	£582,552	3 Jul 2025	Awarded

Contracts

Microsoft Cloud Services · Codec-dss Ltd.SME
Signed
28 Jul 2025
Value
£582,552
Period
1 Aug 2025 – 1 Aug 2028
Status
active
No agreed KPIs: Contract value doesn't meet the £5m+ threshold

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
10final-stage tenders	4	0	—

Contracting authority & participating public bodies

Plymouth Community Homes

Contracting authorityPublic undertaking GB-PPON: PQHR-8758-LZBN Plumer House Tailyour Road, Plymouth, South West, PL6 5DHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Codec dssAwarded supplierGB-PPON: PDXP-3631-ZMWD 83-85 Victoria Street Belfast BT1 4PB, Belfast, IE, BT1 4PB, IEContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Aug 2025, 09:18 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender6 Aug 2025, 16:00 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender18 Jun 2025, 13:45 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 May 2025, 14:17 BST