Official UK procurement notice
Mensuration, Establishment and Other Related Surveys Framework Agreement
Authority: Forestry and Land Scotland (Central government)
What is being bought29 lots · detail below
Published requirement descriptionForestry and Land Scotland (FLS) had a requirement to procure a number of different surveys to meet our requirement to manage the national forest estate.
Survey requirements procured through this Framework included:
- Production and Attribute
- Drone Surveys (Standard, Thermal and Specialist)
- Stocking Density Assessment
- Strategic Walkthrough and Regeneration Establishment (non-SDA)
- Hylobius Surveys
- Deer Dung Count
- Rhododendron Surveys
- LiDAR Calibration Surveys
- Peatland Depth Survey
- Peatland Restoration Monitoring Surveys
- Peatland Code Surveys
The Framework is split into 29 Lots based on survey type.
The Framework term is four (4) years with no option to extend.
- Recurrence: Summer 2027
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Forestry management services · Forestry services · Horticultural services · Survey services · Surveying services
How this framework works
From the published notice- Bids received
- 18 bids on the busiest of 25 lots · 17 suppliers appointed
Lots and requirements (29)Procurement structure
25 of 29 loaded on this pageShowing the first 25 of 29 published lots; the full list is in the JSON and Markdown mirrors of this notice. 29 lots · all with a published value · evaluation weights differ by lot.
Every one of these 3 lots carries the same published figure, £250,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Production and Attribute Surveys North RegionAwardedPublished value£330,000
Region: North
Lot Description: Production and Attribute
Requirements: Attribute Surveys to check the accuracy held within the Sub-Compartment Database (SCDB). Production Surveys are used to inform the sales of timber and where applicable thinning volumes.
Lot #2Production and Attribute Surveys East RegionAwardedPublished value£300,000
Region: East
Lot Description: Production and Attribute
Requirements: Attribute Surveys to check the accuracy held within the Sub-Compartment Database (SCDB). Production Surveys are used to inform the sales of timber and where applicable thinning volumes.
Lot #3Production and Attribute Surveys West RegionAwardedceiling above
Region: West
Lot Description: Production and Attribute
Requirements: Attribute Surveys to check the accuracy held within the Sub-Compartment Database (SCDB). Production Surveys are used to inform the sales of timber and where applicable thinning volumes.
Lot #4Production and Attribute Surveys Central RegionAwardedPublished value£230,000
Region: Central
Lot Description: Production and Attribute
Requirements: Attribute Surveys to check the accuracy held within the Sub-Compartment Database (SCDB). Production Surveys are used to inform the sales of timber and where applicable thinning volumes.
Lot #5Production and Attribute Surveys South RegionAwardedceiling above
Region: South
Lot Description: Production and Attribute
Requirements: Attribute Surveys to check the accuracy held within the Sub-Compartment Database (SCDB). Production Surveys are used to inform the sales of timber and where applicable thinning volumes.
Lot #6Drone Surveys - StandardAwardedPublished value£100,000
Lot Description: Drone Surveys Standard
Requirements: Production of orthomosaics, oblique shots and video, usingstandard equipment, that can be anywhere on FLS land during daylight hours.
Lot #7Drone Surveys - WildlifeAwardedPublished value£600,000
Lot Description: Drone Surveys Wildlife
Requirements: Capture and interpretation of thermal imagery over specific areas to ascertain minimum counts of mammal species and/or other wildlife.
Lot #8Drone Surveys - SpecialistAwardedPublished value£100,000
Lot Description: Drone Surveys - Specialist
Requirements: This Lot covers a wide range of potential work whichmay include but is not limited to:
Core
o Thermal
o Multi-spectral
o Operations during night hours
o Use of fixed wing drones
o Specialist operations such as pesticide application or seeding operations
Non-core
o LiDAR (Light detecting and Rangin)
o (EVLoS) Extended Visual line of sight (EVLoS)
o (BVLoS) Beyond visual line of sight (BVLoS)
Lot #9Stocking Density Assessment (SDA) North RegionAwardedPublished value£90,000
Region: North
Lot Description: Stocking Density Assessment North Region
Requirements: Initial Survey after the first year of growth when plants are dormant, final year 5 survey at the end of the 4th growing season.
Lot #10Stocking Density Assessment (SDA) East RegionAwardedPublished value£60,000
Lot Description: Stocking Density Assessment East Region
Requirements: Initial Survey after the first year of growth when plants are dormant, final year 5 survey at the end of the 4th growing season.
Lot #11Stocking Density Assessment (SDA) West RegionAwardedPublished value£90,000
Lot Description: Stocking Density Assessment West Region
Requirements: Initial Survey after the first year of growth when plants are dormant, final year 5 survey at the end of the 4th growing season.
Lot #12Stocking Density Assessment (SDA) Central RegionAwardedPublished value£100,000
Lot Description: Stocking Density Assessment Central Region
Requirements: Initial Survey after the first year of growth when plants are dormant, final year 5 survey at the end of the 4th growing season.
Lot #13Stocking Density Assessment (SDA) South RegionAwardedceiling above
Lot Description: Stocking Density Assessment South Region
Requirements: Initial Survey after the first year of growth when plants are dormant, final year 5 survey at the end of the 4th growing season.
Lot #14Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey North RegionAwardedPublished value£60,000
Region: North
Lot Description: Strategic Walkthrough and Regeneration Establishment Survey North Region
Requirements: Strategic Walkthrough Surveys to gather broad information about the regeneration status of sites. Detailed regeneration surveys of sites requiring plot work and stratification.
Lot #15Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey East RegionAwardedPublished value£35,000
Region: East
Lot Description: Strategic Walkthrough and Regeneration Establishment Survey East Region
Requirements: Strategic Walkthrough Surveys to gather broad information about the regeneration status of sites. Detailed regeneration surveys of sites requiring plot work and stratification.
Lot #16Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey West RegionAwardedPublished value£30,000
Region: West
Lot Description: Strategic Walkthrough and Regeneration Establishment Survey West Region
Requirements: Strategic Walkthrough Surveys to gather broad information about the regeneration status of sites. Detailed regeneration surveys of sites requiring plot work and stratification.
Lot #17Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey Central RegionAwardedPublished value£60,000
Region: Central
Lot Description: Strategic Walkthrough and Regeneration Establishment Survey Central Region
Requirements: Strategic Walkthrough Surveys to gather broad information about the regeneration status of sites. Detailed regeneration surveys of sites requiring plot work and stratification.
Lot #18Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey South RegionAwardedPublished value£30,000
Region: South
Lot Description: Strategic Walkthrough and Regeneration Establishment Survey South Region
Requirements: Strategic Walkthrough Surveys to gather broad information about the regeneration status of sites. Detailed regeneration surveys of sites requiring plot work and stratification.
Lot #19Hylobius Survey North RegionAwardedPublished value£40,000
Region: North
Lot Description: Hylobius Survey North Region
Requirements: The large pine weevil, Hylobius abietis, can cause extensive damage to young trees on restocked clearfell sites by feeding on the stems, but damage is often highly variable. Thus a survey has been devised to assess numbers of weevils on restock sites.
Lot #20Hylobius Survey East RegionAwardedPublished value£30,000
Region: East
Lot Description: Hylobius Survey East Region
Requirements: The large pine weevil, Hylobius abietis, can cause extensive damage to young trees on restocked clearfell sites by feeding on the stems, but damage is often highly variable. Thus a survey has been devised to assess numbers of weevils on restock sites.
Lot #21Hylobius Survey West RegionAwardedPublished value£25,000
Region: West
Lot Description: Hylobius Survey West Region
Requirements: The large pine weevil, Hylobius abietis, can cause extensive damage to young trees on restocked clearfell sites by feeding on the stems, but damage is often highly variable. Thus a survey has been devised to assess numbers of weevils on restock sites.
Lot #22Hylobius Survey Central RegionAwardedPublished value£40,000
Region: Central
Lot Description: Hylobius Survey Central Region
Requirements: The large pine weevil, Hylobius abietis, can cause extensive damage to young trees on restocked clearfell sites by feeding on the stems, but damage is often highly variable. Thus a survey has been devised to assess numbers of weevils on restock sites.
Lot #23Hylobius Survey South RegionAwardedPublished value£40,000
Region: South
Lot Description: Hylobius Survey South Region
Requirements: The large pine weevil, Hylobius abietis, can cause extensive damage to young trees on restocked clearfell sites by feeding on the stems, but damage is often highly variable. Thus a survey has been devised to assess numbers of weevils on restock sites.
Lot #24Deer Dung CountCancelledPublished value£450,000
Lot Description: Deer Dung Count
Requirements: Collection, analysis and modelling of data associated dung density and condition to derive deer numbers on FLS land.
Lot #25Rhododendron SurveysAwardedPublished value£200,000
Lot Description: Rhododendron Surveys
Requirements: Walk-over survey that involves assessing quadrats across FLS land identifying the presence of Rhododendron and other invasive species.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
17 more lots publish their own split on the notice.
- Economic & financial standing
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Minimum: Employer’s (Compulsory) Liability Insurance = 5,000,000.00 GBP for each and every claim Public Liability Insurance = 5,000,000.00 GBP for each and every claim Professional Indemnity Insurance = 500,000 GBP (Lots 6-8 and 24 only) Please note it is a legal requirement that all bidd… - Technical & professional ability
Bidders will be required to confirm the supply chain management policies and procedures they have in place, their process for identifying and managing subcontractors and how they ensure payment of valid invoices within 30 days. Please see SPD Supporting Statements, attached within PCS-Tender for full details.
Bidders will be required to confirm that they and/or the service provider have the educational and professional qualifications that are fully detailed in SPD Supporting Statements, attached within PCS-Tender.
Minimum: Health and Safety Procedures The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-r…
- Price carries 40–50 points depending on the lot; most lots put it at 50 points.
- “Mensuration, Establishment and Other Related Surveys Framework Agreement” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Summer 2027
- First published
- 23 Feb 2023, 14:36 GMT
- Last source update
- 4 Jun 2024, 10:53 BST
- Award evaluation window
- 16 Oct 2023 – …
- Authority reference
FLS-0058-FW- FTS notice number
2024/S 000-017253- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03ab7cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators are detailed within the Framework Agreement, attached within PCS-Tender.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Tenderers should note that although the overall value of the Framework has been awarded at 4,590,000 GBP excluding VAT over the maximum four year framework period, the Authority reserves the right to modify the Framework, or any lots within the Framework – irrespective of the monetary value of modifications – within the scope permitted under Regulation 72 (1) of The Public Contracts (Scotland) Regulations 2015, should operational reasons require it. Actual requirements can vary due to changes in (for example): - Felling Programme – changes to Operational programmes may increase or decrease surveys requirements during the lifetime of the Framework. - Tree Health & Wind-Blow – could result in a decrease in requirements due to more sales which do not require survey. - Policy Change – focus may change onto different surveys. - Timber Market – the cash available to the authority is heavily dependent upon the price of timber, and budgets are subject to increase or decrease alongside this. - Changes to in-house capacity resulting in the need to outsource additional surveys. - Changes to guidelines and industry standards. - A drive from Scottish Government or a change in government policy/priorities leading to additional survey requirement; changes in budget for the Authority; and/or a shift in priorities. (SC Ref:768228)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 13 Oct 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 16 Oct 2023, 12:00 BST
Timeline
1 Jun 2023 → 4 Jun 2024 · 4 dates- Next notice expected1 Jun 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown13 Oct 2023, 14:00 BST
- Bids opened16 Oct 2023, 12:00 BST
- Notice published4 Jun 2024, 10:53 BST
Notice history
5 events · 3 releases on Find a Tender · since 17 Aug 2023- Published value published: £5,040,00017 Aug 2023, 13:43 BST
- Status changed to active17 Aug 2023, 13:43 BST
- Procurement method changed17 Aug 2023, 13:43 BST
- Deadline published: 13 Oct 2023, 14:00 BST17 Aug 2023, 13:43 BST
- Status changed to complete4 Jun 2024, 10:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast28 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Rhododendron Surveys
- Signed
- 3 Jun 2024
- Value
- ceiling above
- Status
- active
Peatland Depth Survey
- Signed
- 3 Jun 2024
- Value
- £600,000
- Status
- active
Peatland Code Survey
- Signed
- 3 Jun 2024
- Value
- ceiling above
- Status
- active
Peatland Restoration Monitoring Survey
- Signed
- 3 Jun 2024
- Value
- ceiling above
- Status
- active
Drone Surveys - Standard
- Signed
- 3 Jun 2024
- Value
- £100,000
- Status
- active
Drone Surveys - Wildlife
- Signed
- 3 Jun 2024
- Value
- £600,000
- Status
- active
Drone Surveys - Specialist
- Signed
- 3 Jun 2024
- Value
- £100,000
- Status
- active
Production and Attribute Surveys East Region
- Signed
- 20 May 2024
- Value
- £300,000
- Status
- active
Hylobius Survey East Region
- Signed
- 20 May 2024
- Value
- £30,000
- Status
- active
Hylobius Survey West Region
- Signed
- 20 May 2024
- Value
- £25,000
- Status
- active
Hylobius Survey Central Region
- Signed
- 20 May 2024
- Value
- £40,000
- Status
- active
Hylobius Survey South Region
- Signed
- 20 May 2024
- Value
- £40,000
- Status
- active
Production and Attribute Surveys West Region
- Signed
- 20 May 2024
- Value
- £250,000
- Status
- active
Production and Attribute Surveys Central Region
- Signed
- 20 May 2024
- Value
- £230,000
- Status
- active
Production and Attribute Surveys South Region
- Signed
- 20 May 2024
- Value
- £250,000
- Status
- active
Stocking Density Assessment (SDA) North Region
- Signed
- 20 May 2024
- Value
- £90,000
- Status
- active
Stocking Density Assessment (SDA) West Region
- Signed
- 20 May 2024
- Value
- £90,000
- Status
- active
Stocking Density Assessment (SDA) Central Region
- Signed
- 20 May 2024
- Value
- £100,000
- Status
- active
Stocking Density Assessment (SDA) East Region
- Signed
- 20 May 2024
- Value
- £60,000
- Status
- active
Production and Attribute Surveys North Region
- Signed
- 20 May 2024
- Value
- £330,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Production and Attribute Surveys North Region | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 2 · Production and Attribute Surveys East Region | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 3 · Production and Attribute Surveys West Region | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 4 · Production and Attribute Surveys Central Region | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 5 · Production and Attribute Surveys South Region | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 6 · Drone Surveys - Standard | 18bids · 18 electronic · 18 from abroad | 17 | — | — |
| 7 · Drone Surveys - Wildlife | 9bids · 9 electronic · 9 from abroad | 8 | — | — |
| 8 · Drone Surveys - Specialist | 11bids · 11 electronic · 11 from abroad | 10 | — | — |
| 9 · Stocking Density Assessment (SDA) North Region | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 10 · Stocking Density Assessment (SDA) East Region | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 11 · Stocking Density Assessment (SDA) West Region | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 12 · Stocking Density Assessment (SDA) Central Region | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 13 · Stocking Density Assessment (SDA) South Region | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 14 · Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey North Region | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 15 · Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey East Region | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 16 · Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey West Region | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 17 · Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey Central Region | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 18 · Strategic Walkthrough and Regeneration Establishment (non-SDA) Survey South Region | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 19 · Hylobius Survey North Region | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 20 · Hylobius Survey East Region | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 21 · Hylobius Survey West Region | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 22 · Hylobius Survey Central Region | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 23 · Hylobius Survey South Region | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 25 · Rhododendron Surveys | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| Lot 26 | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview contact point
- The Inverness Justice CentreReview body
Framework contractors & participating bidders
17 commercial parties on the notice- APEM LtdFramework contractor
- Alasdair Mackay (sole trader)Framework contractor
- Ben Harrower ConsultancyFramework contractor
- Dales Surveying Ltd.Framework contractor
- David MackayFramework contractor
- Esk Valley Environmental LtdFramework contractor
- Forest FactFramework contractor
- Forestry Contractors ScotlandFramework contractor
- Highland Aerial Surveys LtdFramework contractor
- Kaya Consulting LimitedFramework contractor
Show 7 more suppliers
- Mark B Page Chartered ForesterFramework contractor
- PJMforestryFramework contractor
- Phillips Forestry ServicesFramework contractor
- Richard Allitt Associates LtdFramework contractor
- S MackenzieFramework contractor
- Sword Forestry LtdFramework contractor
- Weir ForestryFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.