Official UK procurement notice
MEICA Maintenance Framework · UK public procurement notice
Authority: Environment Agency (Central government)
What is being bought14 lots · detail below
Published requirement descriptionThe Environment Agency require MEICA services (Mechanical, Electrical, Instrumentation Control and Automation) to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.<br/><br/>This procurement exercise is formed of six area based Lots to deliver planned and reactive maintenance, and minor project work. Each Lot will have it's own Framework Agreement and will be delivered by a single provider with a reserve Supplier in place. The initial term will be for three years with an optional one year extension based on performance.<br/><br/>This framework will be available for use by the Environment Agency and no other authorities.<br/><br/>This Notice is to alert the market of the award of the procurement activity.
CPV: Construction work · Electrical engineering installation works · Instrumentation and control equipment · Mechanical and electrical engineering services · Mechanical engineering installation works · Mechanical engineering services · Pumps · Repair and maintenance services of pumps
How this framework works
From the published notice- Places
- up to 1 suppliers · 4 bids received (4.0 per place) · 4 appointed (full)
Lots and requirements (14)Procurement structure
14 lots · no lot values published · a supplier may bid for at most 6 and win at most 3 of them · evaluation weights differ by lotLot #1North WestPlanned
North West <br/>For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.<br/><br/>Given the critical nature of the EA’s assets, the Contractor will be required to:<br/><br/>
- provide a 24/7 call-out service within their framework area.<br/><br/>
- provide a two-hour response time within their framework area.<br/><br/>
- develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.<br/><br/>
- identify and propose ongoing Continuous Improvement opportunities.<br/><br/>
- commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
Lot #2North EastPlanned
North East<br/>For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.<br/><br/>Given the critical nature of the EA’s assets, the Contractor will be required to:<br/><br/>
- provide a 24/7 call-out service within their framework area.<br/><br/>
- provide a two-hour response time within their framework area.<br/><br/>
- develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.<br/><br/>
- identify and propose ongoing Continuous Improvement opportunities.<br/><br/>
- commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
Lot #3CentralPlanned
Central<br/>For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.<br/><br/>Given the critical nature of the EA’s assets, the Contractor will be required to:<br/><br/>
- provide a 24/7 call-out service within their framework area.<br/><br/>
- provide a two-hour response time within their framework area.<br/><br/>
- develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.<br/><br/>
- identify and propose ongoing Continuous Improvement opportunities.<br/><br/>
- commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
Lot #4South EastPlanned
South East<br/>For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.<br/><br/>Given the critical nature of the EA’s assets, the Contractor will be required to:<br/><br/>
- provide a 24/7 call-out service within their framework area.<br/><br/>
- provide a two-hour response time within their framework area.<br/><br/>
- develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.<br/><br/>
- identify and propose ongoing Continuous Improvement opportunities.<br/><br/>
- commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
Lot #5WessexPlanned
Wessex<br/>For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.<br/><br/>Given the critical nature of the EA’s assets, the Contractor will be required to:<br/><br/>
- provide a 24/7 call-out service within their framework area.<br/><br/>
- provide a two-hour response time within their framework area.<br/><br/>
- develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.<br/><br/>
- identify and propose ongoing Continuous Improvement opportunities.<br/><br/>
- commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
Lot #6Devon and CornwallPlanned
Devon and Cornwall<br/>For all area based lots, work will include Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). High voltage services to be included for Central only.<br/><br/>Given the critical nature of the EA’s assets, the Contractor will be required to:<br/><br/>
- provide a 24/7 call-out service within their framework area.<br/><br/>
- provide a two-hour response time within their framework area.<br/><br/>
- develop collaborative relationships both with the Client and with other Suppliers, through regular cross-supplier working groups/ communities of practice.<br/><br/>
- identify and propose ongoing Continuous Improvement opportunities.<br/><br/>
- commit to a 3-month mobilisation period. This is included in the post-award programme to enable the incoming supplier to upskill, familiarise themselves with the EA, the assets and sites, put in place the necessary resources, and develop their maintenance programme.
Lot #7EICRPlanned
EICR<br/>EICR will be tendered as a separate lot, to be delivered by a supplier independent from any maintenance or project delivery. The scope for the EICR services, which will be consistent across all areas, is limited to electrical assurance/ reporting and emergency repair works identified during any inspection.
Lot #8North WestCancelled
North West<br/>For all area based lots, work includes Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work).This is to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
Lot #9North EastCancelled
North East<br/>For all area based lots, work includes Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work).This is to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
Lot #10CentralCancelled
Central<br/>For all area based lots, work includes Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). The Central area also includes High Voltage requirements This is to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
Lot #11South EastCancelled
South East<br/>For all area based lots, work includes Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). This is to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
Lot #12WessexCancelled
Wessex<br/>For all area based lots, work includes Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). This is to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
Lot #13Devon and CornwallCancelled
Devon and Cornwall<br/>For all area based lots, work includes Planned Preventative maintenance, Reactive works and Minor project work (NOT Major project work). This is to support the operation, repair and maintenance of a variety of flood defence assets such as lock gates, pumping stations, river level maintenance weirs, and flow and level measurement systems.
Lot #14EICR
EICR<br/>EICR will be tendered as a separate lot, to be delivered by a supplier independent from any maintenance or project delivery. The scope for the EICR services, which will be consistent across all areas, is limited to electrical assurance/ reporting and emergency repair works identified during any inspection
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 8 · North West | 10 | 50 | 10 | |
| 9 · North East | 40 | 50 | 10 | |
| 10 · Central | 40 | 50 | 10 | |
| 11 · South East | 40 | 50 | 10 | |
| 12 · Wessex | 40 | 50 | 10 | |
| 13 · Devon and Cornwall | — | 50 | 10 |
- Price carries 50 points on every lot: a 10% discount moves about 5 points.
- “MEICA Maintenance Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Dec 2022, 11:15 GMT
- Last source update
- 6 Nov 2023, 15:11 GMT
- Authority reference
C5313- FTS notice number
2023/S 000-032805- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039255Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators and service credits are detailed in the procurement documents.
Publisher note: The intended timetable is as follows:<br/><br/> SQ Stage - 9th January 2023 - 8th February 2023<br/><br/>- SQ Evaluation – February 2023 - March 2023<br/><br/>- ITT Stage – March 2022 – May 2023<br/><br/>- Evaluation - May 2023 – June 2023<br/><br/>- Publish Contract Award Notice and issues Notification of Intention to Award letters - August 2023<br/><br/>- Contract award / contract issued – August 2023<br/><br/>- Contract Start Date – August 2023<br/><br/>- Handover/ Mobilisation Period - August 2023 – November 2023<br/><br/>The framework period will be for four years.
How it was run
Official notice- Appointment period ends
- 8 Feb 2023, 10:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
9 Jan 2023 → 31 Jan 2024 · 4 dates- Next notice expected9 Jan 2023
- Admission / appointment period endsperiod end, not a bid countdown8 Feb 2023, 10:00 GMT
- Notice published6 Nov 2023, 15:11 GMT
- Bids must remain valid until31 Jan 2024, 23:59 GMT
Notice history
4 events · 3 releases on Find a Tender · since 10 Jan 2023- Status changed to active10 Jan 2023, 14:22 GMT
- Procurement method changed10 Jan 2023, 14:22 GMT
- Deadline published: 8 Feb 2023, 10:00 GMT10 Jan 2023, 14:22 GMT
- Status changed to complete6 Nov 2023, 15:11 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 2 - North East
- Signed
- 25 Oct 2023
- Value
- £7,675,710
- Status
- active
Lot 4 - South East
- Signed
- 25 Oct 2023
- Value
- £18,416,842
- Status
- active
Lot 3 - Central
- Signed
- 25 Oct 2023
- Value
- £28,511,340
- Status
- active
Lot 5 - Wessex
- Signed
- 25 Oct 2023
- Value
- £17,609,172
- Status
- active
Lot 6 - Devon and Cornwall
- Signed
- 25 Oct 2023
- Value
- £6,931,031
- Status
- active
Lot 1 - North West
- Signed
- 25 Oct 2023
- Value
- £8,277,760
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | 1 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- Amalgamated Construction LtdFramework contractor
- Amalgamated Construction Ltd (AmcoGiffen)Framework contractor
- ECS Engineering Services LimitedFramework contractor
- Galliford Try Construction LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria