Official UK procurement notice
MEH&UCL Relocation Services · UK public procurement notice
Authority: Moorfields Eye Hospital NHS Foundation Trust (NHS & healthcare)
What is being bought
Published requirement descriptionThis procurement is being conducted by Moorfields Eye Hospital NHS Foundation Trust ("MEH") in accordance with the Procurement Act 2023. University College London (acting through its Institute of
Ophthalmology) ("UCL IoO") is participating in this procurement.
The intention is to appoint a single supplier to deliver relocation services for both organisations. At the conclusion of the procurement process, MEH and UCL IoO each intend to enter into separate contractual arrangements with the successful Tenderer.
MEH and UCL IoO are seeking to appoint a suitably experienced supplier to provide relocation services in support of the planned relocation of clinical, research, laboratory and administrative services from existing sites to a new integrated centre.
The contract scope will include the coordinated planning, management and delivery of relocation and decanting activities for hospital clinical services and laboratory services and associated assets. This will include specialist equipment, fridges and freezers, chemicals, wet laboratory items including biological samples, information technology equipment and general administrative facilities.
The appointed supplier will be required to deliver a safe, controlled and sequenced move approach that
maintains service continuity and manages the constraints and risks associated with clinical service
operations and laboratory environments.
Existing sites include:
Moorfields Eye Hospital NHS
Foundation Trust, 162 City Road,
London EC1V 2PD (and associated
satellite buildings); and
University College London Institute of
Ophthalmology, 11-43 Bath Street,
London EC1V 9EL.
The new integrated centre ("Oriel") is
located at:
4 St Pancras Way, London NW1 0QG.
- How the procedure runs: This procurement is being conducted by Moorfields Eye Hospital NHS Foundation Trust as a Competitive Flexible Procedure in accordance with section 20 of the Procurement Act 2023 for the award of a public contract. University College London (acting through its Institute of Ophthalmology) is participating in this procurement. At the conclusion of the process, MEH and UCL IoO each intend to enter into separate contractual arrangements with the successful Tenderer. This will be a two (2) stage process: Stage 1: Submission by each Tenderer of a response to the Supplier Information Questionnaire 1 (to be scored for shortlisting the four (4) highest-ranked tenderers that will be selected to progress to Stage 2) and the assessment of each such Supplier Information Questionnaire submission received by the Contracting Authority in accordance with this ITT Pack. The Conditions of Participation will be scored and applying the selection criteria set out in Section 4 (Selection and Tender Assessment), the four (4) highest-ranked tenderers will be selected and invited to progress to the next stage of the tender process, which will include the Invitation to Tender (Stage 2); and Stage 2: Invitation by the Contracting Authority of all those Tenderers selected to participate further in this tender process to submit a Tender (following assessment of each Supplier Information Questionnaire submission) and the assessment of each Tender submission received by the Contracting Authority in accordance with this ITT Pack. As part of Stage 2, the process will include: • A mandatory site visit; and • Tenderer presentations for clarification purposes (presentations will not be scored separately). The procedure will not include negotiation.
CPV: Relocation services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,250,000
- Economic & financial standing
Tenderers will be required to demonstrate appropriate financial standing and economic capacity to perform the Contract. This will include provision of financial information and confirmation that there are no applicable mandatory or discretionary exclusion grounds under Schedules 6 and 7 of the Procurement Act 2023.
- Technical & professional ability
Tenderers will be required to demonstrate relevant technical and professional ability at Stage 1 through completion of a Supplier Information Questionnaire. This will include evidence of experience in delivering complex healthcare and/or laboratory relocation projects, including management of clinical environments, specialist equipment, hazardous and temperature-controlled materials, and multi-stakeholder operational settings.
The Conditions of Participation will be scored and the four (4) highest-ranked Tenderers will be invited to submit a Tender.
- Condition of participationshortlisting
Pass / Fail questions and Scored Questions
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Quality: 60%
- Commercial (Price): 30%
- Social Value: 10%
Published award criteria (3)
- Commercial (Price): Further detail of the evaluation methodology is set out in the procurement documents.
- Technical Quality: Technical Quality, including: - Move Methodology - Project Plan - Resource Schedule - Risk Management - Specialist Medical Equipment and OEM Management - Asset Tracking and Validation
- Social Value: Social Value, including: - Sustainability - Workforce, Skills and Fair Work
- Economic & financial standing
Tenderers will be required to demonstrate appropriate financial standing and economic capacity to perform the Contract. This will include provision of financial information and confirmation that there are no applicable mandatory or discretionary exclusion grounds under Schedules 6 and 7 of the Procurement Act 2023.
- Technical & professional ability
Tenderers will be required to demonstrate relevant technical and professional ability at Stage 1 through completion of a Supplier Information Questionnaire. This will include evidence of experience in delivering complex healthcare and/or laboratory relocation projects, including management of clinical environments, specialist equipment, hazardous and temperature-controlled materials, and multi-stakeholder operational settings.
The Conditions of Participation will be scored and the four (4) highest-ranked Tenderers will be invited to submit a Tender.
- Condition of participationshortlisting
Pass / Fail questions and Scored Questions
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Dec 2025, 15:43 GMT
- Last source update
- 8 Jul 2026, 17:42 BST
- Award evaluation window
- Submission end – 22 Jun 2026
- FTS notice number
2026/S 000-021545- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f303Find a Tender
- How it runs
This procurement is being conducted by Moorfields Eye Hospital NHS Foundation Trust as a Competitive Flexible Procedure in accordance with section 20 of the Procurement Act 2023 for the award of a public contract.
University College London (acting through its Institute of Ophthalmology) is participating in this procurement. At the conclusion of the process, MEH and UCL IoO each intend to enter into separate contractual arrangements with the successful Tenderer.
This will be a two (2) stage process:
Stage 1:
Submission by each Tenderer of a response to the Supplier Information Questionnaire 1 (to be scored for shortlisting the four (4) highest-ranked tenderers that will be selected to progress to Stage 2) and the assessment of each such Supplier Information Questionnaire submission received by the Contracting Authority in accordance with this ITT Pack.
The Conditions of Participation will be scored and applying the selection criteria set out in Section 4 (Selection and Tender Assessment), the four (4) highest-ranked tenderers will be selected and invited to progress to the next stage of the tender process, which will include the Invitation to Tender (Stage 2); and
Stage 2:
Invitation by the Contracting Authority of all those Tenderers selected to participate further in this tender process to submit a Tender (following assessment of each Supplier Information Questionnaire submission) and the assessment of each Tender submission received by the Contracting Authority in accordance with this ITT Pack.
As part of Stage 2, the process will include:
- A mandatory site visit; and
- Tenderer presentations for clarification purposes (presentations will not be scored separately).
The procedure will not include negotiation.
How it was run
Official notice- Requests to participate (first stage)
- 8 Apr 2026, 10:00 BST
- Submission deadline
- 8 Apr 2026, 10:00 BST
- Clarification deadline
- 8 Apr 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Authority will be using the Atamis E-Tendering Portal to conduct the procurement process ("E-Tendering Portal").
The E-Tendering Portal can be accessed at atamis-1928.my.site.com/s/Welcome ↗
All communications (including submission of Conditions of Participation and Tenders)
should be carried out via the E-Tendering Portal.
Timeline
10 Dec 2025 → 20 Jul 2026 · 10 dates- Planning notice published318 days ago10 Dec 2025, 15:43 GMT
- Market engagement310 days ago17 Dec 2025, 23:59 GMT
Moorfields Eye Hospital NHS Foundation Trust ("MEH") and the Institute of Ophthalmology, University College London ("UCL IoO") (together, the "Authorities"), are inviting expressions of interest from suppliers to participate in pre-market engagement in relation to the Authorities' proposed procurement of Move Management Services (the "Services").
This market engagement aims to:
- inform the market of the Authorities' intention to procure the Services;
- assess the level of market interest and capability; and
- obtain feedback to help the Authorities refine the proposed approach, including proposed timelines, contract terms and indicative key performance indicators.
Proposed engagement activity (webinar and questionnaire)
As part of this process, the Authorities will hold an information-only virtual webinar via Microsoft Teams on Thursday, 18 December 2025, during which the Authorities will provide further detail and respond to clarification questions from attendees. Following the webinar, suppliers will have the opportunity to provide feedback by completing and returning a Pre-Market Engagement Questionnaire.
The Authorities intend that completed questionnaires will be returned in early January 2026 (deadline to be confirmed in the webinar materials and/or covering email). The Authorities may use the feedback received to inform and refine their subsequent documentation and approach.
How to register / submit responses
To confirm attendance at the webinar and/or to request the questionnaire, please respond by no later than 16:00 on Wednesday, 17th December 2025 by emailing [email protected] with the following information:
- Names and email addresses of up to five (5) attendees from your organisation who wish to join the virtual event.
- Following registration, each provider will receive a Bidder Briefing Document and Questionnaire.
- The completed questionnaire must be submitted back to [email protected] by no later than the deadline stated within the Bidder Briefing Document.
Important notes
Participation in this engagement is voluntary, does not form part of any formal tender process, and does not create any commitment on either Authority to proceed with a procurement or to award any contract. Participation will not confer any advantage or disadvantage in any subsequent process run by MEH.
- Tender notice published228 days ago10 Mar 2026, 17:39 GMT
- Clarification questions by199 days ago8 Apr 2026, 10:00 BST
- Submission deadline199 days ago8 Apr 2026, 10:00 BST
- Award decision expected by123 days ago22 Jun 2026, 23:59 BST
- Assessment summaries sent108 days ago8 Jul 2026, 00:00 BST
- Latest notice published108 days ago8 Jul 2026, 17:42 BST
- Contract starts101 days ago15 Jul 2026, 00:00 BST
- Standstill ends95 days ago20 Jul 2026, 23:59 BST
Notice history
8 events · 3 releases on Find a Tender · since 10 Dec 2025- Preliminary market engagement notice published10 Dec 2025, 15:43 GMTUK2
- Tender notice published10 Mar 2026, 17:39 GMTUK4
- Published value updated to £1,250,00010 Mar 2026, 17:39 GMTwas £1,166,666
- Status changed to active10 Mar 2026, 17:39 GMT
- Procurement method changed10 Mar 2026, 17:39 GMT
- Contract award notice published8 Jul 2026, 17:42 BSTUK6
- Status changed to complete8 Jul 2026, 17:42 BST
- Contract signature expected21 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CROWN WORKSPACESME5 Aug 2026 – 3 Dec 2027 | £1,250,000 | 7 Jul 2026standstill to 20 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CROWN WORKSPACE LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender