Find a TenderAwardedContract details notice

Published 1 Jul 2025, 17:48 BST

Official UK procurement notice

Meeting Event Facilities in central Telford

Official notice

Authority: Borough of Telford & Wrekin (Local council)

Framework agreementServicesBelow threshold - open competitionBelow threshold

Sectors: Hotel, restaurant and retail trade services (55) Delivery: West Midlands (UKG21)

Framework ceiling (notional)£140,000framework ceiling, not attributable revenue

Submissions closed 15 Jul 2025awarded 1 Sept 2025

Framework period 1 yrends 1 Sept 2026 · up to 1 Sept 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

You have been invited to bid for the provision of facilities for a range of local meetings, conferences and training courses in central Telford. This provision will include room hire, refreshments, access to Wi-Fi, the availability of car parking, and, where required, associated equipment.

CPV: Hotel meeting and conference services

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs may be awarded directly or by further competition
Framework period: 1 yr · up to 4 yrs from 1 Sept 2025

Published description of the framework

This is the establishment of a below threshold pseudo framework.

1.3 Framework Overview: This Quote establishes a framework agreement with multiple suppliers who can deliver the services outlined in the specification. There is no cap on the number of suppliers who may join. Successful applicants will be added to an approved supplier list. The Council will issue call-offs from the pseudo framework as needed, either through direct award or further competition.

1.4 Direct Award (Call Off): A direct award enables the Council to quickly appoint a supplier without further competition. Awards will be based on the information submitted at the establishment of the pseudo framework stage, including pricing, quality, venue suitability reasons of urgency, availability and or type of facilities, and related services. The decision will reflect which supplier best meets the specific requirements of the event.

1.5 Further Competition (Call Off): From time to time the Council will do further competitions for specific events and will consider factors such as availability, pricing, venue suitability, facilities, and associated services. Evaluation criteria may vary, with weightings ranging from 0% to 100% depending on the specific needs of each call-off. Suppliers will be required to submit a response as part of the call off competition.

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrPublished value£140,000

Contract period: 1 Sept 2025 – 1 Sept 2026 (1 yr) · up to 1 Sept 2029 with extensionsValue: £140,000 exc. VAT · £168,000 inc. VAT

Delivery: West Midlands

Extensions: Option of 3x12 months

55120000 Hotel meeting and conference services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Quality 50%, Costs 40%, Social Value 10%

What this means for your bid

“Meeting Event Facilities in central Telford” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 1 Jul 2025, 17:48 BST
Last source update: 15 Dec 2025, 11:27 GMT
Authority reference: TWC000998
FTS notice number: 2025/S 000-036568
Latest notice: Contract details notice (UK7)
Classification (CPV): Hotel meeting and conference services
Delivery area: West Midlands (UKG21)
Official registry OCID: ocds-h6vhtk-055718 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Appointment period ends: 15 Jul 2025, 13:00 BST
Clarification deadline: 14 Jul 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

This opportunity is accessed through the Telford & Wrekin tender portal in-tendhost.co.uk/telford/aspx/Tenders… ↗

The opportunity number is TWC000998. If you're not already registered on the In-Tend system you can register via this link in-tendhost.co.uk/telford/aspx/Registr… ↗

Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have to upload multiple documents. No other method of submission will be accepted.

Timeline

1 Jul 2025 → 15 Dec 2025 · 5 dates

Tender notice published
1 Jul 2025, 17:48 BST
Clarification questions by
14 Jul 2025, 13:00 BST
Admission / appointment period endsperiod end, not a bid countdown
15 Jul 2025, 13:00 BST
Contract starts
1 Sept 2025
Latest notice published317 days ago
15 Dec 2025, 11:27 GMT

Notice history

3 events · 2 releases on Find a Tender · since 1 Jul 2025

Tender notice published
1 Jul 2025, 17:48 BST
UK4
Contract details notice published
15 Dec 2025, 11:27 GMT
UK7
Status changed to complete
15 Dec 2025, 11:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Contracts signed 4latest 1 Sept 2025

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £140,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 1
Signed
1 Sept 2025
Value
ceiling above
Period
1 Sept 2025 – 31 Aug 2026 · up to 1 Sept 2029 with extensions
Status
active
Extensions
The contract term is 12 months with the option to extend in 12 month periods up to 3 additional years
Contract 2
Signed
1 Sept 2025
Value
ceiling above
Period
1 Sept 2025 – 1 Sept 2026 · up to 31 Aug 2029 with extensions
Status
active
Extensions
The term is 12 months with the option to extend in 12 month periods up to 3 additional years
Contract 3
Signed
1 Sept 2025
Value
ceiling above
Period
1 Sept 2025 – 31 Aug 2026 · up to 31 Aug 2029 with extensions
Status
active
Extensions
The term is 12 months with the option to extend in 12 month periods up to 3 additional years
Contract 4
Signed
1 Sept 2025
Value
ceiling above
Period
1 Sept 2025 – 31 Aug 2026 · up to 31 Aug 2029 with extensions
Status
active
Extensions
The term is 12 months with the option to extend in 12 month periods up to 3 additional years

Contracting authority & participating public bodies

Borough of Telford and Wrekin

Contracting authorityPublic undertaking GB-PPON: PHHD-5776-GZNN Darby House, Telford Town Centre, Lawn Central,, Telford, Shropshire, West Midlands, TF3 4JAContact name, email

Framework contractors & participating bidders

4 commercial parties on the notice

Bien Venue LtdFramework contractor London Road, Poynton, North West, SK12 1YPContact email, phone
Function Fixers LimitedFramework contractor 71-75 Shelton Street, London, London, WC2H 9JQContact email, phone
Meeting Point HouseFramework contractor Southwater Square, Telford, West Midlands, TF3 4HGContact email, phone
Mercure Telford Centre HotelFramework contractor Forge Gate, Telford, West Midlands, TF3 4NAContact email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsMeeting Events facilities in central Telford Reference number TWC000998

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Dec 2025, 11:27 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Dec 2025, 11:27 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Dec 2025, 11:27 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Dec 2025, 11:27 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 Jul 2025, 17:48 BST